Sanborn Central School Board proceedings

Unapproved Minutes June 10, 2013

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, June 10, 2013 at 7:00 p.m. in the Sanborn Central Conference Room with the following present: Austerman, Miller, Olson, Schmit and VanLaecken. Others present were Superintendent Whitney, Principal Vermeulen, Business Manager Bechen and Clayton Dean.
Pledge of Allegiance.
Motion by Schmit, seconded by Austerman, all aye, to approve the agenda as printed.
Motion by VanLaecken, seconded by Olson, all aye, to approve the minutes of the regular board meeting May 13, 2013 as printed.
Visitors to Board meeting: Clayton Dean.
Motion by Olson, seconded by Austerman, all aye, to approve the financial statement and bills.
Motion by Schmit, seconded by VanLaecken, all aye, to approve supplements to 2012-2013 budget.
General Fund balance May 1, 2013: 155,127.44. Receipts: taxes 299,898.17, penalties/interest 28.60, interest 12.99, pupil activity 224.91, other activity 20.47, state fines 1,768.07, state aid 37,331.00, CD interest 10,713.78, admission 260.86, annuals 1,751.00, mje 258.00. Expenditures: 139,865.47.  Balance May 31, 2013: 367,529.82. Invested 25,000.00.  CorTrust Savings balance May 1, 2013: 407,961.58. Receipts: interest 0.00. Balance May 31, 2013: 407,961.58.
Capital Outlay Fund balance May 1, 2013: 637,074.28. Receipts: taxes 181,422.29, penalties/interest 5.37, interest 29.07. Expenditures 10,075.52. Balance May 31, 2013: 808,455.49.
Special Education Fund balance May 1, 2013: 436,195.65. Receipts: taxes 4,214.11, penalties/interest 0.70, interest 14.84, mje 167.98. Expenditures 20,555.74. Balance May 31, 2013: 420,037.54. CorTrust Savings balance May 1, 2013: 1,869.37. Receipts: interest 0.00. Balance May 31, 2013: 1,869.37.
Pension Fund balance May 1, 2013: 92,746.01. Receipts: taxes 8,371.84, penalties/interest 0.04, interest 3.71. Expenditures: 0.00. Balance May 31, 2013: 101,121.60.
Food Service Fund balance May 1, 2013: 24,145.36. Receipts: interest 1.24, federal reimbursement 5,251.03, student meals 7,773.64, adult meals 931.90, lunch certification 166.50. Expenditures 11,719.15, mje 453.30. Balance May 31, 2013: 26,097.22.
Enterprise Fund balance May 1, 2013: (1,204.90). Receipts: drivers education payments 1,375.00. Expenditures 0.00. Balance May 31, 2013: 170.10.
Scholarship Fund balance May 1, 2013: 20,876.71. Receipts: interest 0.93, Expenditures: 0.00. Balance May 31, 2013: 20,877.64. Peters Scholarship balance: 20,377.59; Nelson Scholarship balance: 500.05.
Trust and Agency Funds balance May 1, 2013: 43,961.39. Receipts 3,328.67. Expenditures 8,099.73.  Balance May 31, 2013: 39,190.33.
Salaries and benefits for the month of June, 2013 were as follows:
General Fund: 120,927.33;
Special Education: 18,411.82;
Food Service: 5,701.87.
Claims approved:
GENERAL FUND – A & B Business, copier maintenance 309.45; A-Ox Welding, cylinder rent 11.70, repair arc equipment 122.25; Aero-Dyna Kleen Services, boiler maintenance 325.00; Allied Insurance, crime/notary bond 283.00; Automatic Building Controls, fire alarm repair 658.92; Campbells Supply, janitor supply 29.99; Card Services, teacher meeting supply 15.78, middle school supply 9.49, 200 club supply 9.52; Cedar Shore Resort, conference room 121.95; Jenny Easton, reimburse mileage vocal judge 6.66; Farmers Elevator, bus supply 44.15; Foreman Sales & Service, bus supply 22.68; Hartford Steam Boiler Co., boiler certification fee 45.00; Hillyard, janitor supply 456.87, scrubber repair 170.00;
[IMPREST: Hanson School District, junior high track fee 40.00; Howard Wood Dakota Relays, high school track fee 50.00; Tim McCain, state track student meals 60.00; Mitchell Christian High School, high school track fee 100.00; Way Station, eighth graduation flowers 61.00];
Josten’s, Inc., middle school covers 99.88; Jeannette Knigge, reimburse supply 45.38; KO’s Pro Service, janitor supply 20.98; Tim McCain, reimburse meals 35.00; Menards, bus barn supply 34.39; Olsen Implement, bus supply 51.77; Patterson, Portable Toilets, porta-pots soccer 135.00; Petty Cash, postage 28.67, middle school supply 5.26; Ramkota Hotel, state track rooms 359.97; Sanborn Weekly Journal, bid notices/proceedings 162.81, openings 48.00, preschool/child find 72.00; Scott Supply, lawn mower supply 28.66; South Dakota School Superintendents Association, 2013 conference fee 150.00; Sherwin Williams, paint 183.95; ShopKo, middle school supply 35.39, 200 club supply 55.00; Sun Gold Sports, cheer plaque plate 7.00, reading trophies 21.90, plate with engraving 3.50; Thomas Bus Sales, bus supply 289.62; Thunes True Value, keys 2.50; VISA air cards 386.28, janitor supply 66.64, treadmill repair 465.54; Wessington Springs High School, 2013 region track expense 260.70; Wheelco, bus supply 326.84; Wolsey-Wessington School, 20 percent guidance services 10,189.06; Woonsocket School District, drums 50.00.
CAPITAL OUTLAY Fund – Brooks Oil Co., diesel 4,583.25; Central Electric, phase 1 AC 24,683.72; Farmers Elevator, gas 1,376.00; First National Bank South Dakota, co certificates interest 9,517.50; Mebius Nursery, seed/fertilizer/labor football field 2,124.22; Santel Communications, rural development loan payment 4,166.67.
SPECIAL EDUCATION Fund – James Valley Education Coop, psych service 1,814.00, part-time service 2,431.00, over-time service 3,329.00, admimistrative service 3,786.00; Sioux Falls School District, April/May tuition 1,638.35.
FOOD SERVICE Fund – Card Services, food 119.47; Country Pumper, gas to meeting 42.75; Darrington Water Conditioning, water softener 13.60; Dean Foods, milk 360.87; Earthgrains, bread  28.80; Reinhart, food 783.88, supply 63.62; School Nutrition Association of South Dakota, conf erenceregistration 285.00, recertification fee 105.00; Walmart, supplies 23.90.
Motion by Schmit, seconded by VanLaecken, all aye, to approve supplements to 2012-2013 budget resolution #2.
General Fund: high school salary 6,000.00, guidance professional service 10,200.00, buses salary 1,000.00, buses supply 3,100.00, girls basketball travel 4,700.00, co-curricular supply 900.00, Means of Finance General Fund surplus cash 25,900.00.
Capital Outlay Fund: elementary computer equipment 100.00, colony textbooks 100.00, maintenance improve building 24,700.00, maintenance improve grounds 2,130.00, buses supply 5,960.00, food service software maintenance 1,130.00. Means of Finance Capital Outlay surplus cash 34,120.00.
Special Ed Fund: mild/mod salaries 12,500.00, Idea 611 oasi 70.00, mild/mod retirement 1,300.00, Idea 611 retirement 150.00, tuition 7,950.00, co-op administration service 40.00, co-op administration service 50.00. Means of Finance Special Ed surplus cash 22,060.00.
Mrs. Whitney reported on the following:
• Cleaning, painting, and mowing of the facilities and grounds are moving along this summer;
• School buses were inspected and all passed on June 10 in Mitchell;
• Central Electric Phase 3 proposal for air conditioning options;
• Lightning struck close to school on May 25 causing phone lines to go out and the voicemail system with claim being filed with insurance company;
• Recognizing Jessica Schmit for being chosen to attend the Central Electric Washington, D.C. trip this summer and to Shelby Selland for having the top score and being selected to the forensics team at this year’s Girl’s State with kudos to Tracy Moody for preparing her in her science classes;
• Discussed the generator provided by the Sanborn County Emergency Management being moved to the 4-H building due to the difficulty in electrical wiring of the system here at the school; and
• An upcoming Legislative Interim Committee studying education meeting being held at Mitchell Technical Institute on Tuesday, June 18 at 7:00 p.m.
Mrs. Vermeulen reported on the Wellness Policy Workshop that she and Joyce Everhart went to in Chamberlain last week.
Other discussion items: weighted grading scale and criteria for Rebel of the Year.
Motion by Austerman, seconded by Schmit, all aye, to approve the contract for Krista Evenson as the fourth grade teacher at SCES for the 2013-14 school year.
Motion by VanLaecken, seconded by Olson, all aye, to approve the contract for Susan Farrell-Poncelet as the middle school language arts teacher for the 2013-14 school year.
Motion by Olson, seconded by Austerman, all aye, to approve South Dakota High School Activities Association voting for Dan Whalen for the Division II Representative and James Hansen for the Large School Group Board of Education Representative.
Motion by Schmit, seconded by Austerman, all aye, to declare several older computers and other older technology/media items surplus to be given away or taken to a free recycling company.
The next regular Board meeting will be held on Friday, July 12, 2013 at 4:30 p.m. in the Sanborn Central School Conference Room in Forestburg.
Motion by VanLaecken, seconded by Olson, all aye, to adjourn the meeting at 7:50 p.m.
Gayle Bechen
Business Manager
Rick Miller
Board Chair

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