Woonsocket School Board proceedings

UNAPPROVED MINUTES REGULAR MEETING JULY 8, 2013

The Woonsocket Board of Education met in regular session on July 8th, 2013 at 7:00 p.m. in the library/media center of the Woonsocket School.   Members attending were:  Jim Grassel, Gary Steichen, Todd Olinger, Darrin Uttecht and Jason White. Others attending were Superintendent Rod Weber, Paula Lynch, Lynn Klaas, Lisa Snedeker and Chris Selland. The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.
On a motion by Todd Olinger, seconded by Jason White, the Board approved the meeting agenda as presented.  Motion carried.
The minutes of the regular board meeting held on June 10, 2013 and the special meeting held on June 26, 2013 were approved as presented on a motion by Darrin Uttecht, seconded by Gary Steichen.  Motion carried.
On a motion by Gary Steichen, seconded by Todd Olinger, the Board approved the claims presented and the June 2013 financial report as follows:  Motion carried.
GENERAL FUND beginning balance: $991,684.13.  Add receipts: Taxes $71,244.18; Interest $1,027.75; Other local $2,363.21; State $49,975.00; Federal $63,704.00;  Total to be accounted for: $1,179,998.27; less disbursements $83,826.84;   Cash balance: $1,096,171.43;  less contracts and accounts payable $137,890.92;  plus accounts receivable $16,054.02. Fund balance: $974,334.53.
CAPITAL OUTLAY beginning balance: $601,513.56. Add receipts: Taxes $26,466.70;  Other local $3,016.00; Total to be accounted for: $630,996.26; less disbursements $129,574.94;   Cash balance: $501,421.32;  less accounts payable $852.49.  Fund balance: $500,568.83.
SPECIAL EDUCATION beginning balance: $236,738.32. Add receipts:  Taxes $13,235.37; Other local $1,491.00; State $0.00; Federal $44,994.00; Total to be accounted for $296,458.69;  less disbursements $32,342.69; Cash balance: $264,116.00;  Less contracts and accounts payable $15,422.42. Fund balance: $248,693.58.
PENSION beginning balance: $173,754.75. Add receipts:  Taxes $3,966.14; Other local $894.00; Total to be accounted for: $178,614.89;  less disbursements $31,894.00. Fund balance: $146,720.89.
FOOD SERVICE beginning balance: $15,486.52. Add receipts: Pupil receipts $40.50;  Adult receipts $3.00; Milk receipts $0.00; Interest $.62;  Other local: $44.58;  State $750.68;  Federal reimbursement $3,602.50; Total to be accounted for: $19,928.40;  less disbursements $6,126.22; Cash  balance: $13,802.18; less contracts/accounts payable $8,788.97. Fund balance: $5,013.21.
ENTERPRISE FUND #53 beginning balance: $7,266.69.  Add receipts: Local $335.00; Total to be accounted for:  $7,601.69; less disbursements: $1,283.09; Cash balance;  $6,318.60; Less contracts/accounts payable $2,632.83. Fund balance:  $3,685.77.
TRUST AND AGENCY beginning balance: $25,152.14.  Add receipts: Interest $1.03.;  Pupil activities $0.00;  Total to be accounted for: $25,153.17;  less disbursements, $718.84.  Fund balance: $24,434.33.
Salaries and benefits for the month of June 2013 were as follows:
General Fund: $87,500.78
Special Education: $7,132.43
Enterprise #53: $900.09
Food Service: $4,576.24
Chris Selland gave the financial report and a review of the 2012-2013 fiscal year. All funds maintained or exceeded their prior years balance with the exception of the food service fund, which declined by approximately $9,100.00. The 2011-2012 audit has been completed and presented to the Board.
General Fund
A&B Business Equipment, Copier Lease Fee 35.00
Associated School Boards of South Dakota, 2013-14 Membership Dues 802.54
Aurora Security Products, Security System Repairs 208.64
City of Woonsocket, Water Service 61.00
Creative Products Sourcing, Inc. – Dare, Dare Supplies 139.05
Darin’s Market, Custodian Supplies 126.85
Decker Equipment, Desk Chair Glides 107.46
Express Stop, Gas Vehicles/Mower 726.78
Hartford Steam Boiler, Boiler Inspection Fees 70.00
Hillyard, Custodian Supplies 3,968.30
[Imprest Fund June Claims 138.00
US Post Office, Postage Expense $138.00
Total Imprest Claims $138.00]
KO’s Pro Service, Vehicle Maintenance 97.67
Lifetouch, Annuals 742.37
Master Lock Company, Keys 12.98
Menards, Custodian Supplies 190.32
NorthWestern Public Service, Electric Service 1,841.89
O’conner Company, Replacement Motor/Exhaust 167.99
Olsen, Rick, Mileage/Lodging  – Ddn/IT Training 150.06
Readers Den, Library Books 40.57
Rews TV & Appliance, Custodian Supplies 14.95
Riddell All-American Sports, Football Helmet/Equipment Repairs/Certification  944.77            Sanborn Weekly Journal, Publications 357.68
Santel Communications, Phone/Cable/Internet 267.55
Schoenfish & Co., Inc., Annual Audit 5,900.00
South Dakota Department of Health, Contracted Nurse Services 156.00
South Dakota Teacher Placement Center, Membership – 2013-14 420.00
South Dakota United Schools Association, Membership Dues 600.00
Waste Management of Huron, Garbage Service 565.41
Way Station Flowers, Memorial Plant 29.95
Fund Total:     18,883.78            Capital Outlay
A&B Business Equipment, Copier Lease 813.94
Heil Electric, Electrical – Garage Addition 852.49
Software Unlimited, Inc., Maintenance Agreement – Financial Software 2,550.00
Wordware, Foodservice Software Annual Support – 2013-14 1,124.00
Fund Total: 5,340.43
Special Education
Avera St. Lukes, Client Services 677.04
Parent/Guardian, Parent/Guardian Mileage     79.55
Jenssen, Gloria, Transportation Services 240.00
Lifequest, Client Services 2,519.03
Fund Total: 3,515.62
Enterprise Fund #53
Express 2, Gas – Drivers Education 257.12
Fund Total: 257.12
Food Service
Holiday Inn Downtown – Aladdin, Lodging – Food Service Conference 1,478.20
Fund Total: 1,478.20
Superintendent Weber advised that the welcome back to school night has been scheduled for August 20 from 5:00 p.m. to 7:00 p.m. The roof section replacement project is to be completed this summer.
Principal Paula Lynch advised that the consolidated application (for federal programs) has been submitted and tentatively approved.
On a motion made by Darrin Uttecht, with a second by Jason White, the 2012-2013 Board of Education was officially adjourned and Superintendent Weber was appointed as temporary Board Chair.  Motion carried.
Motion was made by Jason White, with a second by Todd Olinger, to approve the appointment of Jim Grassel as Board Chair for the 2013-2014 term.   Motion carried.
The Board approved the following appointments on a motion by Gary Steichen, seconded by Darrin Uttecht:
Vice Chair – Gary Steichen;
Negotiations Committee – Todd Olinger and Jason White;
Buildings and Grounds Committee – Jim Grassel and Darrin Uttecht;
Vocational Agriculture Representative – Gary Steichen;
James Valley Educational Consortium Co-op  Representative – Rod Weber.
Motion carried.
After holding a public hearing based on the provisions of SDCL 13-11-2, the Board approved adoption of the 2013-2014 school budget on a motion by Todd Olinger, seconded by Jason White. Motion carried.
The following designations for 2013-2014 were approved on a motion by Gary Steichen, seconded by Jason White:
• Designate First National Bank South Dakota and Dakotaland Federal Credit Union as the school District’s official depositories and First National Bank Insurance as Insurance Agent of record.
• Designate Superintendent Rod Weber as the Director of all federal programs of the Woonsocket School District.
• Designate the building principals and guidance counselor as the school system’s truancy officers.
• Designate Gary Kaufman as the 2013-2014 School District’s attorney of record.
• Designate Chris Selland as the school’s authorized representative to both SDRS and Insurance Groups as well as the school district’s custodian of accounts.
• Establish the date and time for monthly school board meetings as the second Monday of the month at 7:00 p.m. in the community library.
• Establish the Board Member’s per diem at $70.00 per regular and special meeting. The Board Chair will receive $75.00 per meeting.
Motion carried.
The following items of business were approved on a motion made by Darrin Uttecht, seconded by Todd Olinger:
• Authorize Superintendent Rod Weber to postpone/cancel school for reasons of inclement weather or other matters affecting school or staff.
• Adopt the following order of business for the 2013-2014 Board of Education:
1.) Call to order/Pledge of Allegiance;
2.) Additional agenda items;
3.) Approval of agenda;
4.) Approval of the minutes;
5.) Visitors to the board meeting;
6.) Financial reports/bills/governance;
7.) Reports and discussion items;
8.) Old business;
9.) New business;
10.) Adjournment.
• Adopt Robert’s Rules of Order (Revised) as the official governing document for Board of Education meetings.
• Approve the Assurance of Compliance Standards for all Federal and State programs.
• Approve the annual School Bus Emergency Assistance Pact for the 2013-2014 school year.
• Approve the Sanborn Weekly Journal as the Woonsocket School District’s newspaper of record.
• Approve the following travel rates for overnight stay per diem allowance effective July 1, 2013:
1.) $5.00 for breakfast;
2.) $7.00 for lunch;
3.) $11.00 for supper;
4.) Lodging is cost plus tax;
5.) Students receive $7.00 per meal for state events with overnight stay.
• Admission prices:  Students – $2.00; Adults – $4.00; Doubleheaders – Students – $3.00, Adults – $5.00.
• Yearbooks:  $35.00.            • Hot Lunch: K-6 – $2.25, 7-12 – $2.50, Adults – $3.00 (NOTE: no increase).
• Breakfast:  Students – $1.75, Adults – $2.75 (.75 increase).            • Instrument rent – $10.00 summer, $35.00 school year.
• Complimentary passes: 65 years or older/Employees (family)/Board (family)/Superintendent discretion.
• Season Passes:  Adults $40.00, Students $20.00, Family $80.00 (includes children K-12).        • Student Planners:  $3.50.
• Driver’s Education:  $199.00 per session, retake – $75.00, out of District students – $300.00.
• Four- to five-year-old pre-school – $50.00 per month (three days per week – half days).
• Three-year-old pre-school – $35.00  per month (two days per week – half days)
• Mileage reimbursement:  .42 per mile.
• Substitute Teacher pay – Certified – $80.00, Non-certified – $65.00, Long-term (after five consecutive days) – $100.
• Election official pay – $100.00 per day.
Motions carried.
Motion was made to approve the 2013-2014 consolidated application for Title 1 and Special Education Federal programs by Jason White, with a second by Gary Steichen.  Motion carried.
Motion was made by Gary Steichen, with a second by Darrin Uttecht, to declare the playhouse at the recess grounds as surplus and salvage and to advertise for sealed bids.  Motion carried.  This was necessary due to the fact that the playground duty teachers cannot see in the playhouse while supervising the children and also there was a problem with graffiti inside the structure.
Motion was made by Jason White, with a second by Todd Olinger, to approve a contract for Rick Olsen as SCW Head Volleyball Coach for 2013-2104 at a salary of $3,200.00.  Motion carried.
On a motion made by Todd Olinger, seconded by Darrin Uttecht, the Board tabled a motion to approve a surety bond for the Business Manager until further clarification is received from the State as to whether a bond requirement exists.  Motion carried.
There being no further business to come before the Board, the July 8, 2013 regular board meeting of the Woonsocket Board of Education was adjourned at 7:46 p.m. on a motion by Gary Steichen with a second by Jason White. Motion carried.
JIM GRASSEL
Chair
CRYSTAL A.
SELLAND
Business Manager

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