Sanborn Central School Board proceedings

UNAPPROVED MINUTES - October 12, 2015

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, October 12, 2015 at 7:00 a.m. in the Sanborn Central Conference Room with the following present: Adams, Dean, Enfield, Olson and Schmit. Others present: Superintendent Whitney, High School Principal Siemsen, Elementary/Middle School Principal Vermeulen and Business Manager Bechen.
Pledge of Allegiance.
Motion by Dean, seconded by Enfield, all aye, to approve the agenda as printed.
Motion by Schmit, seconded by Adams, all aye, to approve the minutes of the regular board meeting September 14, 2015 as printed.
Visitors to Board Meeting: None.
Motion by Dean, seconded by Schmit, all aye, to approve the Financial Statement and bills.
General Fund balance: September 1, 2015, $202,258.62. Receipts: taxes $2,252.18, penalties/interest $4.33, interest $2.32, other pupil income 4.99, other local income $140.20, state fines $2,236.37, state aid $32,736.00, admission $4,502.00, misc reimbursement $92.00, Medicaid $802.07. Expenditures: $159,726.64, manual journal entry $35,000.00.  Balance: September 30, 2015, $50,304.44.  Invested $25,000.  CorTrust Savings balance: September 1, 2015, $409,339.79. Receipts: interest $155.45. Expenditures: $0.00.  Balance: September 30, 2015, $409,495.24.
Capital Outlay Fund balance: September 1, 2015, $875,837.10. Receipts: taxes $1,349.37, penalties/interest $1.49, interest $39.52, donation $4,855.11.  Expenditures: $13,908.62. Balance: September 30, 2015, $868,173.97.
Special Education Fund balance: September 1, 2015, $107,332.69. Receipts: taxes $37.52, penalties/interest $0.04, interest $4.18, Medicaid $67.00. Expenditures: $20,426.54. Balance: September 30, 2015, $87,014.89.  CorTrust Savings balance: September 1, 2015, $1,820.85. Receipts: interest $0.00. Balance: September 30, 2015, $1,820.85.
Pension Fund balance: September 1, 2015, $491.13. Receipts: taxes $74.94, penalties/interest $0.08. Expenditures: $0.00. Balance: September 30, 2015, $566.15.
Food Service Fund balance: September 1, 2015, ($12,119.13). Receipts: interest $0.47, student lunches $2,606.16, adult lunches $557.01, misc reimbursement $267.14, Manual Journal Entry $35,000.00. Expenditures: $14,316.79. Balance: September 30, 2015, $11,994.86.
Enterprise Fund balance: September 1, 2015, $50.15. Receipts: $0.00. Expenditures: $0.00. Balance: September 30, 2015, $50.15.
Scholarship Fund balance: September 1, 2015, $14,677.00. Receipts: interest $0.66. Expenditures: $0.00. Balance: September 30, 2015, $14,667.66. Peters Scholarship balance: $14,667.66; Nelson Scholarship balance: $0.00.
Trust and Agency Funds balance: September 1, 2015, $51,300.11. Receipts: $7,442.42. Expenditures: $5,064.11. Balance: September 30, 2015, $53,678.42.
Salaries and benefits for the month of October 2015 were as follows:
General Fund: $134,605.16;
Special Education: $17,962.90;
Food Service: $7,661.56.
Claims approved: GENERAL FUND – A&B Business, copies $91.08; A-Ox Welding, cylinder rent $23.87, cylinder lease $177.00; Avera Queen of Peace Health Service, inservice AED/CPR training $500.00; Carquest, bus supply $49.10; Central Electric, service call $170.00; Churchill, Manolis, Freeman, Kludt, Shelton & Burns LLP, legal services $130.00; Clayton’s Repair, batteries $243.74; Barbara Coulthard, class registration $60.00; Dakota State University, SD road trip $111.60; Farmers Elevator Co., bus supply $14.82; First National Insurance, workmen comp $742.00; Foreman Sales & Service, bus supply $52.36; Kyle Gerlach, Junior Varsity football referee $27.50; Ray Ginsbach, Junior High football referee $20.00; Heartland Paper Co., janitor supply 597.37; Hoffman Digging & Well Repair, professional service $459.06;
[IMPREST FUND: Scott Andal, football referee $100.00; Jamie Beisch football referee/mileage $183.16; Lynne Calmus, football referee/mileage $105.20; Dakota TESL, membership $15.00; Deubrook Area Schools, 2015 region track plaque $17.41; Pat Dockendorf, football referee $100.00; Shane Gross, ag shop supply $8.99; Lori Kiehl, volleyball referee $80.00; Lutheran Social Services of SD, registration $100.00; Mid-Central Educational Coop, ESA class registration $300.00; NSU, All State Quartets registration $48.00; Preston Parmelee, football referee $100.00; Plankinton School, CBH volleyball tourney loss $75.36; SC Junior Class, magazine order $39.00; Jesse Schlimgen, volleyball referee $80.00; Joe Schlimgen, volleyball referee/mileage $101.00; SDSU, All State Chorus registration $40.00; Austin Streyle, football referee $100.00];
JW Pepper, vocal music $30.49; Krohmer Plumbing, water heater service $737.38; Local Lumber & Supply, football bleacher repairs $81.39; Menards, ag supply $177.90, high school supply $31.88, middle school supply $13.46, elementary supply $13.45, janitor supply $137.68; Mid-Central Educational Coop, online classes $1,560.00, virtual classes $1,230.00; Petty Cash, high school supply $4.99, postage $28.61; Professional Security, drug testing $102.00; Armondo Rodriguez, Junior Varsity football referee $27.50; Runnings, janitor supply $288.91, ag shop supply $92.54; Sanborn Weekly Journal, business office renewal $40.00; Santel Communications, professional service $251.00; School Specialty, colony supply $357.70, middle school supply $64.86; Sturdevant’s Auto Parts, bus starter core $296.38; Tessiers, AC service $1,544.23; Thomas Bus Service, bus supply $40.91; VISA, air cards $120.03, car fuel line $880.47; Williams Repair, reeds $59.44.
CAPITAL OUTLAY Fund — A&B Business, Inc., copier rent $741.49; Brooks Oil, #2 diesel $4,194.28, gas $2,580.00; Central Electric, electricity $2,194.76; Elite Business Systems, Cube3D printer $1,813.85; Green Eggs and Ram, LCD projectors $2,570.72; K-Log, storage units $3,494.50; Menards, bus barn power washer $699.00; Santel Communications, telephone/internet service $295.06, laptop $799.00; Wards National Science, science equipment $418.39.
SPECIAL EDUCATION Fund – Children’s Home Society, August tuition $1,377.12; [IMPREST FUND: Paula Sanderson, rental car expense $39.47]; Mileage reimbursement $110.04; School Specialty, supply $392.32; VISA, meal $26.37, gas $17.84.
FOOD SERVICE Fund – Shane Baysinger, melons $147.21; Card Services, food $140.32; Child/Adult Nutrition Services, processed commodities $733.85; Darrington Water Conditioning, SS tank $24.00; Dean Foods, milk $577.17; Earthgrains, bread $50.67; Gage Foods, food $193.59; Reinhart Foodservice, food $3,566.55, supply $95.01; SNA, national/state dues $40.50; SNASD, registration $40.00.
Mrs. Whitney reported on the following:
*Final fall enrollment count of 184 down from 186 last year plus eight additional four-year olds in preschool,
*In and out open enrollments counts,
*Presented the board with the state and district report card information and that all stakeholders can access it on the school’s Web site at www.sanborncentral.com,
*Congratulated the high school for being named a Status School, which means they were in the top 10 percent of all high schools of which there were 10 exemplary and nine status schools total, and
*the updated lockdown policy was discussed with staff on October 9.
Mr. Siemsen reported on the following:
*Homecoming week activities were successful and thanked the Booster Club for their support and sponsorship of events,
*Juniors and seniors attended the SD Farmers Union Jr. Real in Woonsocket on September 23,
*Juniors and seniors attended the Fall Planning at DWU and career fair hosted by MTI at the Davison County 4-H Grounds on September 29,
*Some Juniors taking the PSAT/NMSQT on October 14,
*High school students will be taking the Youth Risk Behavior Survey on October 21,
*First quarter activity summary,
*Parent-Teacher Conferences held on September 17,
*Blood drive held at the 4-H building on October 8,
*Extra Help Day on October 9, and
*upcoming events.
Mrs. Vermeulen reported on the following:
*The LAU plan for ELL students are posted on the school’s Web site,
*Teachers are finalizing their SLO’s,
*End of the quarter is October 16,
*Fifth/sixth basketball has begun, and
*Homecoming was a success.
Other discussion items:
*The school board would like to acknowledge and thank the staff for the high school being named a Status School. Sanborn Central High School earned the status that represents the top 10 percent highest performing schools in South Dakota. SCHS is one of 19 high schools in that group.,
*Troy brought up that people are asking that we broadcast our events on “The Cube” so they can view on the computer if they don’t have Santel TV, and
*Brenda reported on her last Department of Education Parent Advisory Board meeting and the information that was shared with the group.
Motion by Schmit, seconded by Enfield, all aye, to review and approve the revised and updated Lockdown Policy.
Motion by Dean, seconded by Adams, all aye, to approve the SPED Comprehensive Plan for the JVEC Consortium.
Regular Board meeting will be held on November 9, 2015 at 7:00 a.m. in the Sanborn Central School Conference Room.
Motion by Enfield, seconded by Schmit, all aye, to adjourn the meeting at 7:44 a.m.
GAYLE BECHEN
Business Manager
TROY OLSON
Board Chair

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