Woonsocket School Board proceedings

UNAPPROVED MINUTES
REGULAR MEETING
MAY 12, 2015
The Woonsocket Board of Education met in regular session on May 12th, 2015 at 7:00 p.m. in the library/media center of the Woonsocket School.  Members attending were:  Darrin Uttecht, Jason White, Todd Olinger, Gary Steichen and Lisa Snedeker. The meeting was held on May 12th due to a conflict with the Triple “A” Awards banquet on May 11th. Others attending were Superintendent Rod Weber, Paula Lynch, Rick Olsen, John Olinger, Jason and Jessica Bruce, Craig and Sarah Lieber, Tyson Eddy, Eli Fry, Evan VonEye, Aiden Lieber and Chris Selland. The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.
On a motion by Gary Steichen, seconded by Todd Olinger, the Board approved the meeting agenda with one additional item to come before the Board.   Motion carried.
The minutes of the regular board meeting held on April 13th, 2015 were approved as presented on a motion by Darrin Uttecht, with a second by Gary Steichen. Motion carried.
Mr. John Olinger addressed the Board about the possibility of adopting a school calendar (after the 2015-2106 school year) that has a start-date after Labor Day. The Board held a discussion with both pros and cons considered. It was decided to wait and see what some of the other school districts would do in light of the Sioux Falls District’s decision to start after Labor Day and await any possible input from the South Dakota High School Athletics Association regarding adjusting the fall sports schedule accordingly. School Patrons may be surveyed at a later date. School breaks throughout the year were also an item of discussion. The Board thanked Mr. Olinger for his input on the matter.
Second and third grade instructors Jason Bruce and Jessica Bruce and second and third graders Tyson Eddy, Eli Fry, Evan VonEye and Aiden Lieber gave a presentation about their birdhouse project and their  lessons involving exploration of the Lake Prior environment. The high school science, industrial arts and ag instructors were also involved with the project as were some of the high school students. The Game Fish and Parks was also involved with the students in their endeavor and appreciation is extended to all who assisted. The birdhouses will be placed around the Lake. This project was developed under a new program called “SD Innovation Learning.” The students also reported on their field trip. The Board thanked Mr. and Mrs. Bruce and the students for their presentation.
On a motion by Todd Olinger, seconded by Gary Steichen, the Board approved the claims presented and the April 2015 financial report as follows:  Motion carried.
GENERAL FUND beginning balance: $1,056,233.72. Add receipts: Taxes $36,723.27; Interest $393.77; Other local $1,626.39; State $58,210.00; Federal $0.00; Total to be accounted for:  $1,153,187.15; Less disbursements $147,472.11; Cash balance: $1,005,715.04; Fund Balance: $1,005,715.04.
CAPITAL OUTLAY beginning balance: $516,586.76. Add receipts: Taxes $23,402.90; Other local $250.00; Total to be accounted for: $540,239.66;  Less disbursements $6,922.64;   Cash balance: $533,317.02;  Fund balance:  $533,317.02.
SPECIAL EDUCATION beginning balance: $286,276.46. Add receipts:  Taxes $11,779.66; Other local $41.00; State $0.00; Federal $0.00; Total to be accounted for: $298,097.12; Less disbursements $10,502.89; Cash balance: $287,594.23;   Fund balance: $287,594.23.
PENSION beginning balance: $187,577.45. Add receipts: Taxes $2,995.90;  Other local $0.00; Total to be accounted for: $190,573.35; Less disbursements $0.00. Fund balance: $190,573.35.
FOOD SERVICE beginning balance: $23,162.67.   Add receipts: Pupil receipts $6,167.75; Adult receipts $128.45; Interest $.99; Other local $230.25;  State $0.00; Federal reimbursement $5,025.54; Total to be accounted for: $34,715.65;  Less disbursements $9,630.21; Cash  balance: $25,085.44;  Fund balance: $25,085.44.
ENTERPRISE FUND #53 beginning balance:  $24,637.45. Add receipts: Local $665.00; Total to be accounted for: $25,302.45; Less disbursements $3,985.89; Cash balance: $21,316.56; Fund balance:  $21,316.56.
TRUST AND AGENCY beginning balance: $34,667.01.  Add receipts: Interest $1.49; Pupil activities $532.00; Total to be accounted for: $35,200.50; Less disbursements $745.00; Fund balance: $34,455.50.
Salaries and benefits for the month of April 2015 were as follows:
General Fund: $113,413.36
Special Education: $9,356.22
Enterprise #53: $3,985.89
Food Service: $4,704.57
General Fund
A-Ox Welding, Filter/Cylinder Maintenance 91.00
AT&T, Cell Phone 153.77
Bakers Design, Flowers/Corsages – Concert 58.83
BestWestern Ramkota Inn, Lodging – Business Manager Conference 187.98
Brown & Saenger, Paper – School/Library 614.25
Brown Industries, Inc., Staff Time Awards 53.70
Bruce, Jason, Cdl Bus License Renewal 45.00
Burnison Plumbing & Heating, Plumbing Repairs – Elementary 473.82
City of Woonsocket, Water Service 75.00
Davison County Implement, Mower Maintenenace Supplies 41.18
Demco, Library Supplies 51.03
Express 2, Gas – Mini Bus/Vehicles 392.55
Express Stop, Gas – Vehicles/Lawnmower 54.74
Hillyard, Custodian Supplies 265.18
[Imprest Fund April Claims 343.00
Coleman-Egan School, Golf Entry Fee $32.00
Kingsbury County Country Club, Golf Entry Fee $40.00
Miller Golf Course, Golf Entry Fee $25.00
Plankinton School, Golf Entry Fee $49.00
Wessington Springs School, Golf Entry Fee $25.00
Wessington Springs School, Golf Entry Fee $25.00
US Post Office, Postage Expense $147.00
Total Imprest Claims $343.00]
J.W. Pepper & Son Inc., Vocal Music 71.73
Jostens, Graduation Medals 38.53
K & D Busing Inc., Regular/Co-Curricular Routes 12,363.60
KOs Pro Service, Vehicle Maintenance 94.81
Kroeger, Brett, Reimbursement – Gas – Winterguard 49.65
Lynch, Paula, Drama Supplies 20.45
McLeods, High School Supplies/Paper/Triple “A”/Forms 1,136.99
Menard’s, Custodian Supplies 222.69
NorthWestern Public Service, Electric Service 2,574.85
Pauly, Kylie, Pep Rally/Cheerleader Supplies 14.10
Petty Cash, Postage  Expense 8.82
Readers Den, Library Books/English Books 188.56
Rews TV & Appliance, Replaced Ice Maker – High School Break Room 195.63
Sanborn Weekly Journal, Ad – High School Play 24.60
Santel Communications, Phone/Cable/Internet 323.50
School Specialty, Paper Cutter 272.50
SD Department of Health, State Nurse Services 336.00
South Dakota School Supterintendents Association, Superintendent Conference Fee 150.00
Upstart, Library Supplies 144.58
Waste Management of Huron, Garbage Service 567.32
Wenzel, Chelsea, Reimbursement – Pep Rally Supplies 8.09
Wessington Springs School, Wrestling Co-op Bill 3,726.99
Williams Music & Office, Instrument Repairs 51.20
Woony Foods, Custodian Supplies 192.57
Fund Total: 25,678.79
Capital Outlay
A&B Business Equipment, Copier Lease 881.10
Mendtronix, Whiteboard Repairs 1,327.00
Wordware, Annual Maintenance Agreement 1,407.00
Fund Total: 3,615.10
Special Education
Avera St. Lukes, Client Services 718.48
Fund Total: 718.48
Enterprise Fund #53
Jackson, Karen, Meal Allowance – Pre-K Conference 80.00
Ramkota, Lodging – Pre-K Conference 275.97
Fund Total: 355.97
Food Service
Earthgrains Company, Food 98.05
Variety Food, Food/Supplies/Dishwasher Rent 6,640.67
Walmart, Kitchen Supplies/Fan 49.60
Woony Foods, Food/Supplies 44.12
Fund Total: 6,832.44
Chris Selland gave the financial report and presented the preliminary 2015-2016 school budget. The preliminary 2015-2016 salary schedule was also presented with only an assistant track position remaining open at this time.
The opt-out amount requested for the budget will remain the same as this year, with only $175,000.00 of the total approved opt-out amount of $250,000.00 requested. An increase in enrollment, shared faculty with Sanborn Central, and a younger teacher roster have all helped to keep the opt-out amount at a minimum.
Superintendent Weber advised that the kitchen update project will be looked at for the 2016-2107 budget as Mrs. Bebout is going to apply again for a grant to assist with the project.
The theatre project is entering the fundraising stage.
A new program called the “Sports Academy” will be implemented this summer with 37 Woonsocket athletes and three Sanborn Central athletes enrolled. The grade seven through 12 program will be held several nights a week and will focus on specific sports related concepts/drills. The spring activities have gone well.
Discussion was held on the possibility of adding a high school aid for the 2015-2106 school year with more discussion to be held at the next regular meeting in June.
Principal Paula Lynch reported on field trips and Dakota Step and Smarter Balance testing. The Board thanks the WEPC for funding the field trips.
Motion was made by Gary Steichen, with a second by Lisa Snedeker, to approve the surplus/salvage of 230 old and outdated library books and 75 cassette tapes from the library. The items will be given away.  Motion carried.
Motion was made by Darrin Uttecht, with a second by Gary Steichen, to approve Santel/Tech Solution’s quote for a new phone and elementary/gymnasium intercom system at a cost of $16,234.00. The system will be charged to the 2015-2016 Capital Outlay budget and installed over the summer. Motion carried.
Motion was made by Todd Olinger, with a second by Lisa Swenson, to approve the following two South Dakota High School Activities Association votes as follows:
Amendment #1 –  Yes (adding ninth board member to South Dakota High School Activities Association)
Representatives – Mike Schmidt, East River At-Large; David Planteen, Small School Group; Bud Postma,  Division II Representative.
Motion carried.
Motion was made to approve the following graduating class of 2015 as follows:
Austin Ray Ball, Andrea Bravo, Michele Emily Carda, Erik Rogelio Castillo, Joseph James Davis, Joseph James Howes, Domnic Ray Johnson, Neil Wayne Kleppin, Jonathan Henry Linke, Elliott Jordan Ohlrogge, Josh Randy Peach, Kyle John Poyer, Brenden John Rassel, Jacob Jay Rosemore, Margarita Santiago, Savannah Jane Swenson, Ty Allen Swenson, Ashlynne Renee Terkildsen and Tate Matthew Ziebart.
Gary Steichen tendered this motion, with a second by Darrin Uttecht. Motion carried.  Congratulations go out to the graduates and their families.
Motion was made by Lisa Snedeker, with a second by Todd Olinger, to approve the contract providing health services between the Woonsocket School District and the SD Department of Health for the 2015-2016 school year.  Motion carried.
Motion was made by Todd Olinger, with a second by Lisa Snedeker, to approve the following two bills:
– Wessington Springs School – $3,726.99 (Revised bill due to a correction on the original);
– K&D Busing – $12,363.50 (Awaiting response –  legality question).
Motion carried.
There being no further business to come before the Board, the May 12th, 2015 regular board meeting of the Woonsocket Board of Education was adjourned at 8:52 p.m. on a motion by Gary Steichen, with a second by Darrin Uttecht.  Motion carried.
JASON WHITE
Chair
CRYSTAL A.
SELLAND
Business Manager

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