Woonsocket School Board proceedings

UNAPPROVED MINUTES – REGULAR MEETING HELD AUGUST 8, 2016

The Woonsocket Board of Education met in regular session on August 8th, 2016, at 7:00 p.m. in the library/media center of the Woonsocket School.   Members attending were:  Jason White, Lisa Snedeker, Todd Olinger, and Jodi Doering.  Gary Steichen was absent.  Others attending were Superintendent Rod Weber, Paula Lynch, Lynn Klaas, and Chris Selland.  The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.
On a motion by Todd Olinger, seconded by Jodi Doering, the Board approved the meeting agenda with three additional items to come before the board.   Motion carried.
The minutes of the regular board meeting held on July 11, 2016, were approved as presented on a motion by Lisa Snedeker, seconded by Jodi Doering. Motion carried.
On a motion by Lisa Snedeker, seconded by Jodi Doering, the Board approved the claims presented (and also Santel – $286.55 and Local Lumber – $309.77 – late claims) and the July 2016 financial report as follows, motion carried:
GENERAL FUND, Beginning balance: $1,253,033.49; Add receipts: Taxes $5,430.13; Interest $498.94; Other local: $94.06; State $65,419.00; Federal $0.00;  Receivables $17,244.48. Total to be accounted for:  $1,341,720.10; less disbursements $138,359.55; less transfer to Enterprise 53 fund $40,000.00; Cash balance: $1,163,360.55;  less contracts and accounts payable: $80,344.73;  plus accounts receivable: $39,636.38; Less adjustment from June 30, 2016: $7,032.00; Fund Balance: $1,115,620.20.
CAPITAL OUTLAY, Beginning balance: $716,317.14; Add receipts:  Taxes $2,099.35;  Other local:  $0.00;  Federal:  $0.00. Total to be accounted for: $718,416.49;  less disbursements $16,807.04;   Cash balance: $701,609.45;  less accounts payable: $0.00; Plus adjustment from June 30, 2016: $7,032.00; Fund balance: $708,641.45.
SPECIAL EDUCATION, Beginning balance: $420,840.08; Add receipts: Taxes $1,055.74; Other local:  $0.00;  State $0.00;  Federal $0.00; Total to be accounted for: $421,895.82;  less disbursements $13,041.67; Cash balance: $408,854.15; Less contracts and accounts payable: $9,899.20;  Fund balance: $398,954.95.
PENSION, Beginning balance:  $207,358.77; Add receipts: Taxes $314.07; Other Local: $0.00; Total to be accounted for: $207,672.84;  less disbursements $0.00; Cash balance: $207,672.84;  Fund balance: $207,672.84.
FOOD SERVICE, Beginning balance: $30,489.58; Add receipts:  Pupil receipts $0.00; Adult receipts $0.00; Milk receipts $0.00;  Interest $1.19;  Other local:  0.00;  State $0.00;  Federal reimbursement $0.00; Total to be accounted for: $30,490.77; less disbursements $5,196.04; Cash  balance: $25,294.73; Less contracts/accounts payable: $5,116.90; Fund balance: $20,177.83.
ENTERPRISE FUND #53, Beginning balance:  $15,388.59;  Add receipts:  Other local: $0.00;  Transfer in from General Fund $40,000.00; Total to be accounted for:  $55,388.59;  less disbursements $10,031.73; Cash balance:  $45,356.86; Less contracts/accounts payable: $3,928.99; Fund balance:  $41,427.87.
TRUST AND AGENCY,  Beginning balance: $23,483.31; Add receipts:   Interest $1.00;  Pupil activities $160.80;  Total to be accounted for: $23,645.11;  less disbursements $141.00;  Balance $23,504.11.
Salaries and benefits for the month of July 2016 were as follows:
General Fund: $107,202.59;
Special Education: $9,966.74;
Enterprise #53: $9,725.23;
Food Service: $5,117.04.
General Fund:
Abrams, Leveled Reader Curriculum $3,108.15
AT&T, Cell Phone $86.69
Bakers Design, Memorial Plant $40.00
Barton’s Heating & Cooling, Filter $78.12
Benders Sewer & Drain, Drain Lines Service Call – Boiler Room $287.50
Bio Corporation, High School Science Supplies $234.04
Bruce, Jessica, Elementary Supplies – Walmart Grant – Jeb $176.54
Cedar Shore, Lodging – High School Principal Conference $91.95
City of Woonsocket, Water Service $63.00
Coca-Cola, Five Gallon Water – Elementary $14.70
DB Electric, Electric Service Work $1,420.64
Express Stop, Gas – Vehicles/Buses/Lawnmower $125.38
Gopher Sports, Elementary Supplies – Walmart Grant – Jeb $711.40
Gross, Shane, Gas Reimbursement – Leadership Retreat $62.51
Hand 2 Mind, Elementary Supplies $422.60
Hillyard, Custodian Supplies $4,002.34
[Imprest Fund:
US Post Office, Postage Expense $141.00
Total July Claims: $141.00]
J.W. Pepper & Son Inc., Vocal Music $48.59
Lehr, Dave, Tech Support $125.00
Local Lumber, Supplies $309.77
McGraw-Hill, Kindergarten Supplies $135.43
Menards, Custodian Supplies $229.06
Mindware/Brainy Toys, Elementary Principal Supplies $331.55
Nasco, High School Supplies $561.95
NorthWestern Public Service, Electric Service $2,839.58
Petty Cash, Postage Expense $9.42
Plank Road Publishing, Vocal Music/Supplies $26.40
Readers Den, Guidance Materials $75.82
Really Good Stuff, Inc., Supplies $1,601.20
Sanborn Central School, Track Trophy Engraving Share $17.00
Sanborn Weekly Journal, Publications $452.13
Santel Communications, Phone/Cable/Internet $286.55
Scholastic, Classroom Magazines $845.23
School Specialty, Supplies $749.02
SD Teacher Placement Center, Membership Dues-2016-17 $420.00
Shi International, Site Licenses – Microsoft $2,251.73
South Dakota School Superintendent Association, Superintendent Conference Fee $150.00
Taylor Music, Band/Drum Supplies $279.00
Teacher Direct, Elementary/Pre-K Supplies $159.32
Training Room, Ahtletic Supplies/Tape $667.97
United Energy/Farmers Alliance, Tank Lease – Pre-K Building $54.00
Walmart, Elementary Supplies $66.44
Waste Management of WI-MN, Garbage Service $609.85
Williams Music & Office Representative, School Owned Instrument Repair/Condition $414.40
Woony Foods, Supplies $34.87
Fund Total: 24,817.84
CAPITAL OUTLAY
A&B Business Equipment, Copier Lease/Overage $2,002.39
Central Restaurant Products, Kitchen Ovens/Equipment $24,408.39
Construction Specialists Inc., Motor Replacement (2) – Bleachers $1,000.00
Global, Acid Storage Cabinet – High School Science $564.95
Hewlett-Packard Co., Laptops  (22) $10,805.52
Houghton Mifflin, History Textbooks/Curriculum $2,142.70
Lehmen’s Tree Service, Tree Removal/Stump Grinding $2,250.00
Rankin Construction, Elementary Remodel Project $5,434.13
School Specialty, Supplies $1,330.00
Todd Brueske Constuction, Kitchen Work/Floor Installation $7,653.08
Fund Total: $57,591.16
SPECIAL EDUCATION
Avera St. Lukes, Client Services $634.32
Career Connections, Client Services $1,472.80
Lifequest, Client Services $493.21
Pearson Education, Speech Supplies/Forms $572.25
SD Department of Human Services, Client Services $1,552.14
Fund Total: $4,724.72
ENTERPRISE FUND #53
Discount School Supply, Pre-K Supplies $273.60
Lakeshore, Pre-K Supplies $154.66
Scholastic, Classroom Magazines $71.36
Teacher Direct, Pre-K Supplies $44.76
Fund Total: $544.38
FOOD SERVICE
Best Western Ramkota Inn, Lodging – Food Service Conference (2) $263.97
Central Restaurant Products, Kitchen Equipment $1,155.64
Variety Food, Dishwasher Rent $79.00
Woony Foods, Supplies $19.85
Fund Total: $1,518.46
Chris Selland gave the financial report.
Superintendent Weber updated the Board on the tabled motion to proceed with G&R Controls for the elementary heating system project until more information can be obtained. The Board plans to revisit the issue at the October regular meeting.
There has been no interest from the public to lease the After School Care/pre-K building as of yet.
The theatre project is underway with electrical and mechanical systems to be reviewed.
The District has been notified from the Army National Guard office in Rapid City that there may be a lead dust issue in the gym from a former guard indoor shooting range that was held in the gym many years ago. The site was cleaned and inspected according to EPA standards at the time, but the EPA standards have since changed. Gary Snow and Association out of Pierre will be testing the area to determine if any further abatement needs to be completed.
Student, Staff and Activity handbooks have been completed and the fall sports practices will begin on August 11th. Superintendent Weber also advised that the Student Council will make some changes to the homecoming ceremony this year.  The pre-K classes will be looking at a juice drink alternative to milk for their snack time.
The welcome back open house will be held on August 16th from 5:00 to 7:00 p.m. in the commons, with the WEPC group sponsoring a light supper. We have five new junior high/high school students and quite a few new elementary students enrolled. Solid enrollment numbers will be available at the September meeting. Principal Paula Lynch advised that there will be an orientation meeting in the gym for incoming seventh grade students and their parents/guardians at 6:00 p.m. on Aug. 16th during the open house.
We welcome Bev Dunn from the Huron district as our new fourth grade instructor.
Motion was made to approve a bill from Rankin Construction in the amount of $5,434.13 for elementary remodeling work and $24,408.39 to Central Restaurant Products for kitchen stoves, equipment and shelving for the kitchen upgrade. Motion was made by Jodi Doering, with a second by Todd Olinger, and motion carried.
Motion was made by Todd Olinger, with a second by Lisa Snedeker, to approve Dayna Rodriguez’s resignation as seventh and eighth girls basketball coach, effective with the 2016-2017 term.  Motion carried.
Motion was made by Todd Olinger, with a second by Jodi Doering, to approve the elementary, high school, staff and athletic handbooks for 2016-2017. Motion carried.
Motion was made by Jodi Doering, with a second by Lisa Snedeker, to authorize Superintendent Weber to approve and sign open enrollment requests for the 2016-2017 school year.  Motion carried.
Motion to approve a salary lane change for Armando Rodriguez and Carrie Gutierrez to BA 30/Masters was approved on a motion by Jodi Doering, with a second by Todd Olinger. Motion carried.  These lane changes were reflected in the published salary schedule.
Motion was made by Lisa Snedeker, with a second by Jodi Doering, to approve the surplus of a Kohler & Campbell piano (originally donated by the Pat Cahill family). The family will take possession of the piano, and the District would like to thank the Cahill family for the use of the piano. Motion carried.
Motion was made by Jodi Doering, with a second by Todd Olinger, to approve a bill from Todd Brueske Construction in the amount of $7,653.08 for kitchen floor installation and remodel work. Motion carried.
Fuel oil quotes for 2016-2017 were received as follows: Brooks Oil – $1.588 per gallon delivered and Farmers Alliance – $1.75 per gallon delivered. Motion was made by Todd Olinger with a second by Lisa Snedeker to approve the quote from Brooks Oil at $1.588 per gallon. Motion carried.
Motion was made by Jodi Doering, with a second byTodd Olinger, to approve a salary lane change for Jessica Bruce from BA to BA 15 with a $1,000.00 increase for 2016-2017 from the published salary schedule. Motion carried.
The Board moved into executive session at 7:34 p.m. on a motion by Todd Olinger, seconded by Jodi Doering. The purpose of the executive session was to discuss a matter pertaining to personnel pursuant  to SDCL #1-25-2 (1). Motion carried. The Board reconvened into regular session at 7:53 p.m.
Motion was made to hire Jessica Anderson as general aide (pre-K through 12th ) on a motion by Todd Olinger, with a second by Jodi Doering. Salary will be $18,000.00 for a nine-month contract effective with the 2016-2017 term.  Motion carried.
Motion was made to approve the surplus and appraisal  (Lynn Klaas, Todd Olinger and Lisa Snedeker – appraisers) of a number of salvaged/surplus items on file in the business office to include:  two kitchen ovens, various kitchen equipment as listed, 12 lunch tables, 24 outdated history textbooks with teacher resources, one overhead projector, one record player, one VHS tape player and 60 outdated science textbooks.  Motion was made by Todd Olinger, with a second by Jodi Doering, and motion carried. Any persons interested in any of this equipment may contact Superintendent Weber or Business Manager Chris Selland at 796-4431.
There being no further business to come before the Board, the August 8, 2016, regular board meeting of the Woonsocket Board of Education was adjourned at 8:04 p.m. on a motion by Todd Olinger, with a second by Jodi Doering.  Motion carried.
JASON WHITE
Chairman
CRYSTAL A. SELLAND
Business Manager

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