Woonsocket School Board proceedings

UNAPPROVED MINUTES – REGULAR MEETING HELD DECEMBER 12, 2016

The Woonsocket Board of Education met in regular session on December 12th, 2016, at 7:00 p.m. in the library/media center of the Woonsocket School. Members attending were: Jason White, Lisa Snedeker, Jodi Doering, Todd Olinger and Gary Steichen. Others attending were Superintendent Rod Weber, Paula Lynch, Carrie Gutierrez and Chris Selland. The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.
On a motion by Todd Olinger, seconded by Lisa Snedeker, the Board approved the meeting agenda as presented.  Motion carried.
The minutes of the regular board meeting held on November 15th, 2016, were approved as presented on a motion by Gary Steichen, seconded by Jodi Doering. Motion carried.
On a motion by Lisa Snedeker, seconded by Jodi Doering, the Board approved the claims presented and the November 2016 financial report as follows, motion carried:
GENERAL FUND, Beginning balance: $981,377.34; Add receipts: Taxes $211,471.51; Interest $437.15; Other local $1,750.66; State $101,966.00; Federal $558.14; Total to be accounted for:  $1,297,560.80; less disbursements $164,372.66;  Cash balance: $1,133,188.14;  Fund balance: $1,133,188.14.
CAPITAL OUTLAY, Beginning balance: $581,907.90; Add receipts: Taxes $136,722.26; Other local $0.00; Federal $7,572.20. Total to be accounted for: $726,202.36; less disbursements $26,924.74; Cash balance: $699,277.62; Fund balance:  $699,277.62.
SPECIAL EDUCATION, Beginning balance: $364,083.52; Add receipts: Taxes $68,754.27; Other local $65.00; State $0.00; Federal $0.00; Total to be accounted for: $432,902.79; less disbursements $19,153.04; Cash balance: $413,749.75; Fund balance: $413,749.75.
PENSION, Beginning balance: $210,213.15; Add receipts:  Taxes $20,512.00; Other Local $0.00; Total to be accounted for: $230,725.15; less disbursements $0.00; Cash balance: $230,725.15; Fund balance: $230,725.15.
FOOD SERVICE, Beginning balance: $28,504.65; Add receipts: Pupil receipts $6,168.45; Adult receipts $215.00; Milk receipts $0.00; Interest $1.26; Other local $119.30; State $0.00; Federal reimbursement $6,983.28; Total to be accounted for: $41,991.94; less disbursements $11,721.46; Cash  balance: $30,270.48; Fund balance: $30,270.48.
ENTERPRISE FUND #53, Beginning balance: $38,588.33;  Add receipts: Other local $1,235.00; Total to be accounted for: $39,823.33; less disbursements $4,782.90; Cash balance:  $35,040.43; Fund balance:  $35,040.43.
TRUST AND AGENCY, Beginning balance: $24,108.30; Add receipts: Interest $1.04; Pupil activities $6,829.25; Total to be accounted for: $30,938.59; less disbursements $2,967.61; Fund balance $27,970.98.
Salaries and benefits for the month of November 2016 were as follows:
General Fund: $133,315.73;
Special Education: $16,023.76;
Enterprise #53: $4,782.90;
Food Service: $5,476.92.
General Fund:
AT&T, Cellphone $58.22
Brooks Oil, Fuel Oil $2,858.40
Bruce, Jason, Reimbursement – ELL Class Fees/Travel $142.88
Carolina Biological Supply, Science Supplies – From Donation $105.93
City of Woonsocket, Water Service $64.42
Coca-Cola, Elementary Water Bottles (Five Gallon) $15.66
Dakota Wesleyan University, ELL Class – J. Bruce $210.00
Dunn, Bev, Reimbursement – Christmas Carnival Supplies $51.37
Express 2, Gas – Vehicles $28.63
Express Stop, Gas – Vehicles/Mini-Bus $403.94
First National Bank – Visa, Battery/Pads – Defibrillator $279.41
Ford Signs, Classroom/Office Signs $40.50
Foreman Sales & Service Inc., Part – Mini-Bus $24.47
Hillyard, Custodian Supplies $360.40
Holiday Inn of Fargo, Lodging – ELL Conference – J. Bruce $233.66
Horizon Health Care, Bus Driver Physical – J. Schulz $210.00
[Imprest Fund:
Baruth, Rob, Referee – Fifth/Sixth Basketball $80.00
Cash, Meal Allowance – State FFA Qualifiers $84.00
Lieber, Craig, Referee – Fifth/Sixth Basketball $80.00
Region Five Music, Band Festival Fee $30.00
Region Five Music, Junior High Band/Chorus Festival Fee $45.00
US Post Office, Postage Expense $141.00
Total November Claims: $460.00]
Jostens, Diploma’s/Die Charge $324.62
K&D Busing Inc., Registration/Co-Curr Routes $13,657.14
Korney Board Aids, Inc., Basketball Supplies $244.30
Kroeger, Brett, Reimbursement – Gas – Vehicles $20.50
Lehr, Dave, Monthly Tech Support $125.00
Local Lumber, Supplies $122.40
NorthWestern Public Service, Electric Service $3,041.60
Olson, Emily, Mileage – Fifth/Sixth Girls Basketball $29.40
Petty Cash, Postage Expense $12.97
Quill Corporation, High School/Elementary Supplies $93.44
Readers Den, Guidance Materials $24.69
Sanborn Central School, Shared Expense-Co-Curr./All-State Chorus $7,006.86
Sanborn Weekly Journal, Publications $175.19
Santel Communications, Phone/Cable/Internet $297.36
Schmiedt, Darin, Mileage/Supplies – Shop $39.34
Waste Management of WI-MN, Garbage Service $611.36
Wessington Springs School, Shared Footballl Expenses $4,189.32
Williams Music & Office, Piano Tuning $100.00
Woony Foods, Supplies/Batteries $109.30
Fund Total: $35,772.68
CAPITAL OUTLAY:
A&B Business Equipment, Copier Lease $975.58
First National Bank, Qzab Payment – Parking Lot $3,333.33
First National Bank, Interest – Capital Outlay Certificates $10,845.00
Gary Snow & Associates, Lead Paint Inspection/Sample – Gym $991.60
Local Lumber, Stage Materials $1,736.53
Sanborn Central School, Shared Expense – Uniforms $2,846.93
Wessington Springs School, Shared Football Equipment Expenses $1,052.34
Fund Total: $21,781.31
SPECIAL EDUCATION:
Avera St. Lukes, Client Services $653.28
Gutierrez, Carrie, Mileage – Math Counts Meeting $29.40
James Valley Education Coop, Special Education Co-Op Payments $13,275.00
Parent/Guardian, Mileage – Parent/Guardian $180.60
Klaas, Lynn, Reimbursement – Audio Books/Fees $91.31
Lifequest, Client Services $500.10
SD Department of Human Services, Client Services $1,917.45
Spurs, Client Services $200.00
University of South Dakota, Testing Services $1,038.25
Fund Total: $17,885.39
FOOD SERVICE:
Buhls Dry Cleaning, Laundry Service $10.50
Cedar Shore, Lodging – Conference – J. Bebout $189.90
Earthgrains Company, Food $95.12
Variety Food, Food, Supplies, Dishwasher Rent $6,500.75
Woony Foods, Supplies/Batteries $14.06
Fund Total: $6,810.33
Chris Selland gave the financial report. Superintendent Weber updated the Board on the elementary/gymnasium heating project with design/build contractor G&R Controls. They will be presenting options at a future board meeting.
There will be a legislative meeting on December 20th at 10:00 a.m. that Mr. Weber and two Board Members will attend.
The theatre project is proceeding with the shop class and Mr. Schmiedt currently working on the stage.
There were about 12-15 students (grade 7-12) that expressed interest in a possible soccer co-op with Wessington Springs (with Sanborn Central also considering the proposal). The sport, if approved, would be held in the fall and would be a SDHSAA sanctioned sport.
The winter holiday concert will be held on Tuesday, December 13th. Principal Paula Lynch advised that the elementary students were preparing for the Christmas holiday and that things are going well.
On a motion by Gary Steichen, with a second by Todd Olinger, the Board approved the final reading of the 100 and 200 series updates for the school board policy manual. Motion carried. The athletic physical requirement was changed from annual physicals to every three years, which is an option under SDHSAA guidelines.
Motion was made by Lisa Snedeker, with a second by Jodi Doering, to approve the second reading of the 300 series updates for the school board policy manual.  Motion carried.
Motion was made by Jodi Doering, with a second by Todd Olinger, to approve extra instruction stipends of $500.00 for the first semester to: Sarah Lieber, Mitch Korbel and Dayna Rodriguez. This stipend is for taking on independent study students that need to complete/make up a class with the teacher completing this extra work during prep-time. Motion carried.
Motion was made to approve the first reading of the 400 series of updated school board policies.  The liquidated damages portion of this section was changed to increase the amounts due for breaking a contract. The new amounts will be incorporated into the 2017-2018 contracts. This motion was made by Lisa Snedeker, with a second by Jodi Doering. Motion carried.
Motion was made by Jodi Doering, with a second by Gary Steichen, to enter into executive session at 7:19 p.m. to discuss  employee/ personnel matters pursuant to SDCL #1-25-2.1 and also to complete the Superintendents evaluation and contract negotiation pursuant to SDCL #1-25-2.4.  Motion carried. The Board reconvened into regular session at 9:03 p.m.
There being no further business to come before the Board, the December 12th, 2016, regular board meeting of the Woonsocket Board of Education was adjourned at 9:04 p.m., on a motion by Gary Steichen, with a second by Jodi Doering. Motion carried.
JASON WHITE
Chair
CRYSTAL A. SELLAND
Business Manager

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