Letcher Town Board proceedings

February 23rd, 2017

Mayor Chada called the meeting to order with Hoffman, Knutson, and Meier in attendance.
A motion was made by Hoffman, seconded by Knutson, carried, to approve the February 7th, 2017, minutes as read.
A motion was made by Knutson, seconded by Hoffman, carried, to approve the financials as presented.
Old Business:
New flag and light was purchased for the flag pole.  Mark put the new flag up and installed the light.
Payment was made to IRS on taxes owed from 2011, 2012, 2013, and 2015. Working on getting paperwork for the IRS to send in for the past due issues.
The audit for the Town of Letcher is complete.  A copy of the Internal Control Review Report from the Legislative Audit is in the office.
SPN, RP&H, and Town Board came to an agreement for the final payment on the lagoon project.  Paperwork is signed and waiting on drawdown to send payment out.
New Business: Discussion was held on paperwork received from the Director of Equalization. Meeting is scheduled for March 20th, 2017.  Board discussed moving the Town Board meeting from March 21st to March 20th.
Motion was made my Knutson, seconded by Hoffman, carried, to approve to move the town board meeting from March 21st, 2017 to March 20th, 2017, at 7:00 p.m. at the town office.
Discussion was held on trading in the mower and purchasing a new mower.
Motion was made by Hoffman, seconded by Knutson, carried, to approve to purchase the new mower from Doug’s Custom Paint and Body.
Discussion was held on advertising for Summer Help.  Summer Help ad will be placed in the Sanborn Weekly Journal for two weeks.  Deadline for filling out application is March 20th, 2017.
Discussion was held on looking at purchasing an older truck for the town. Going to look to see what is available. Will bring back information at next meeting.
Financials:
Discussion was held on past due accounts.
The annual report is complete and was given to the board.  Also sent a copy to State Legislative Audit.
A motion was made by Hoffman, seconded by Knutson, carried, to approve the following claims for payment:
GENERAL AND WATER/SEWER: Davison Rural Water – $2,116.75 – water bill, Brooks Oil – $562.38 – Community Center – $463.50 – propane and Water House – $98.88, Department of Environment and Natural Resources – $6.00 – Water Distribution Certificate, NorthWestern Energy – $1,015.39 Water Plant – $191.97, Street Lights – $451.60, Lift Station – $118.30, Water Valve – $11.49, Sump – $10.00, Community Center – $211.77, Department of Revenue – $15.00 – water samples, Postmaster – $49.00 – postage, Menard’s – $156.96 – Flag and Flag Pole Light, Wellmark BCBS – $1,127.94 – health insurance.
The next board meetings will be held on March 7th and 20th, 2017, at the city office.
Angie Meier
Finance Officer

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