Sanborn Central Board proceedings

UNAPPROVED MINUTES

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, January 9, 2017, at 7:00 p.m. in the Sanborn Central Conference Room with the following present: Curtis Adams, Clayton Dean, Justin Enfield, Troy Olson and Brenda Schmit. Others present were Superintendent Siemsen, Elementary/Middle School Principal Vermeulen, and Business Manager Bechen.
Pledge of Allegiance.
Motion by Adams, seconded by Enfield, all aye, to approve the agenda as amended. Move Executive Session to #52; Add Waiver Conflict of Interest for Clayton Dean (SDCL 3-23-3) hiring Puetz Corp to construct crows nest in the gym as #51.
Motion by Schmit, seconded by Dean, all aye, to approve the minutes of the regular board meeting December 12, 2016, as corrected. Page 2, Superintendent’s report:
•    Mark S. was assisted by Mark VO in using the new box scrapper, should read
•    Mark S. was assisted by Mark VO in using the new box scraper.
Visitors to Board Meeting: Shane Gross, teacher representative, and Tom Fridley.
Motion by Enfield, seconded by Adams, all aye, to approve the Financial Statement and bills. Discussion was held.
General Fund balance, December 1, 2016: $263,273.65. Receipts: taxes $73,054.41, penalties/interest $865.60, interest $9.51, other pupil $39.31, other income $263.00, state fines $789.51, state aid $60,667.00, admission $123.59, shared sports Woonsocket $6,418.99, shared sports Wessington Springs $1,233.71, miscellaneous revenue $1,200.00. Expenditures: $171,870.69. Balance, December 31, 2016: $236,067.59. CorTrust Savings balance, December 1, 2016: $149,820.67. Receipts: interest $64.08. Expenditures: $0.00. Balance, December 31, 2016: $149,884.75.
Capital Outlay Fund balance, December 1, 2016: $1,202,662.03. Receipts: taxes $35,673.94, penalties/interest $451.59, interest $49.47, shared sports Woonsocket $3,434.80. Expenditures: $145,223.42. Balance, December 31, 2016: $1,097,048.41.
Special Education Fund balance, December 1, 2016: $102,930.82. Receipts: taxes $1,423.22, penalties/interest $16.60, interest $3.17. Expenditures: $31,286.25. Balance, December 31, 2016: $73,087.56. CorTrust Savings balance, December 1, 2016: $1,824.14. Receipts: interest $0.65. Balance, December 31, 2016: $1,824.79.
Pension Fund balance, December 1, 2016: $27,301.02. Receipts: taxes $5,198.91, penalties/interest $54.24, interest $1.27. Expenditures: $0.00. Balance, December 31, 2016: $32,555.44.
Food Service Fund balance, December 1, 2016: $(23,548.46). Receipts: student lunches $4,253.89, adult lunches $600.75, ala carte $3.70, lunch certification $146.46, federal reimbursement $4,407.52, miscellaneous revenue $84.00. Expenditures: $12,132.22. Balance, December 31, 2016: $(26,184.36).
Enterprise Fund balance, December 1, 2016: $(1,497.93). Receipts: $0.00. Expenditures: $0.00. Balance, December 31, 2016: $(1,497.93).
Scholarship Fund balance, December 1, 2016: $13,677.19. Receipts: interest $0.69. Expenditures: $0.00. Balance, December 31, 2016: $13,677.88. Peters Scholarship balance: $13,677.88; Nelson Scholarship balance: $0.00.
Trust and Agency Funds balance, December 1, 2016: $74,398.75. Receipts: $5,144.99. Expenditures: $19,181.47. Balance, December 31, 2016: $60,362.27.
Salaries and benefits for the month of January 2017 were as follows:
General Fund: $136,739.93;
Special Education: $18,917.27;
Food Service: $7,702.07.
Claims approved:
GENERAL FUND – A-Ox Welding, welding supply $29.65; American Garage Door, bus garage door repair $227.85; Brooks Oil, propane 1,813 gallons $1,265.47; C&B Operations, LLC, tractor fuel filter $39.16; Carquest, bus supply $172.37; Clayton’s Repair, bus servicing $718.62; East Dakota Educational Coop, data retreat $400.00;
[IMPREST FUND: Samantha Dean, FFA state meal $18.00, Noah Dickson, FFA state meal $18.00, Corey Flatten, Junior High/C basketball referee $65.00, Shane Gross, FFA state meal $32.00, Tim McCain, Junior High/C basketball referee $65.00, McCook Central/Montrose Basketball, Junior Varsity/C boys basketball jamboree $60.00, Katie Schmit, FFA state meal $18.00, SDMEA, middle school All-State band $9.00, Cayden Slykhuis, FFA state meal $18.00, VISA, middle school supply $59.05, air cards $120.03, elementary supply credit $(10.35)];
K&D Busing, half co-curricular busing $666.63; Kormanagement Services, drug testing $383.00; Menards, high school ag supply $10.37; Mid-Dakota Technologies, December tech support $125.00; Petty Cash, postage $8.30; Runnings, ag supply $8.97; Sanborn Weekly Journal, board proceedings $106.38, notice for bids $17.13; Santel Communications, telephone/internet $236.96; School Specialty, elementary supply $164.62; SD Department of Health, nurse services $426.00; Sign Pro, volleyball sixth place banner $258.00; Sun Gold Sports, volleyball plates district/region/state $68.00; VISA, air cards $120.03, vocal music $5.75; Walmart, middle school supply $9.98, 200 club supply $18.42;  Wheelco, bus supply $155.93.
CAPITAL OUTLAY Fund — A&B Business, copier lease $836.00;
[IMPREST FUND: Varsity Spirit Fashion, cheer uniforms $552.24].
SPECIAL EDUCATION Fund – None.
FOOD SERVICE Fund – Card Services, food $37.23; County Fair, food $67.99; Darrington Water, SS tank $24.00; Dean Foods, milk $376.25; Earthgrains, bread $95.84; Reinhart Food service, food $1,606.98, supply $70.95.
ENTERPRISE Fund – None.
Superintendent Siemsen reported on the following:
•    Legislative session will begin at the end of January;
•    Meeting with Wessington Springs and Woonsocket regarding the potential of Blackhawk soccer coop,
•    Second semester has begun – High school students have until January 16th to change classes. The first eligibility of the semester is January 19th;
•    Students taking dual credit courses;
•    Girls basketball and boys basketball in full swing, FFA and Winterguard activities are also continuing;
•    Repair on the football field’s crow nest is near completion;
•    Decisions and work is being done on the crows nest for the northwest corner of the gym. Clayton Dean has been working with Bailey Metal Fabricators. Puetz Corp. and Travis Coulthard have also been spoken with; and
•    Looking at Sports Ticket Live for streaming services.
Principal Vermeulen discussed:
•    Fuel Up to Play 60 funding received $740.00, a parent/student kickoff event will be held on January 27 at 7:00 p.m;
•    Possible playground improvement; and
•    Imagine Learning grant will support struggling readers, our kindergarten through third grade will participate, the program will be free of charge – state sponsored.
Old Business: None.
Motion by Schmit, seconded by Adams, all aye, to set School Board Election Day for June 20th, 2017 in the Sanborn Central School in Forestburg and appoint Joanne Nelson, Judy Wormstadt, Shirley Northrup, and Myron Sonne as the alternate pending their acceptance of the appointment.
Motion by Dean, seconded by Schmit, all aye, to approve a transfer of funds, in accordance with SDCL 13-16-6, to transfer out $96,207.27 from Capital Outlay into General Fund. This is 45 percent of the current taxes received as of December 31, 2016. Discussion was held that utilities had been paid out of Capital Outlay until June 2016, afterwards General Fund was to cover utilities. School districts can transfer up to 45 percent of taxes received in the 2016-17 school year out of Capital Outlay.
Motion by Schmit, seconded by Adams, all aye, to approve an early payment towards the Capital Outlay certificates in the amount of $140,000.00 principal, plus interest after the 30-day waiting period for the Bond Redemption Notice. Discussion was held.
Motion by Schmit, seconded by Adams, all aye, Clayton Dean abstained, to hear request for school board waiver conflict of interest for Clayton Dean (SDCL 3-23-3) to hire Puetz for the gymnasium crows nest.
Motion by Adams, seconded by Enfield, all aye, to approve an executive session SDCL 1-25-2(1) to discuss personnel with possible motions to follow at 8:05 p.m. Regular session resumed at 8:42 p.m.
The next regular Board meeting will be held on Monday, February 13, 2017, at 7:00 a.m. in the Sanborn Central School Conference Room.
Motion by Enfield, seconded by Adams, all aye, to adjourn the meeting at 8:43 p.m.
Gayle Bechen
Business Manager
Troy Olson
Board Chair

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