Sanborn Central Board proceedings

Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, February 13, 2017, at 7:00 a.m. in the Sanborn Central Conference Room with the following present: Curtis Adams, Clayton Dean, Justin Enfield, Troy Olson and Brenda Schmit. Others present Superintendent Siemsen and Business Manager Bechen.
Pledge of Allegiance.
Motion by Adams, seconded by Dean, all aye, to approve the agenda as printed.
Motion by Enfield, seconded by Schmit, all aye, to approve the minutes of the regular board meeting January 9, 2017 as printed.
Visitors to Board Meeting. None.
Motion by Schmit, seconded by Adams, all aye, to approve the Financial Statement and bills. Discussion was held.
General Fund balance, January 1, 2017: $236,067.59. Receipts: taxes $8,432.16, penalties/interest $266.07, interest $10.51, other pupil $95.73, other income $748.76, state fines $1,806.83, state aid $48,551.00, admission $2,127.23, manual journal entry $106,753.60. Expenditures: $142,854.25. Balance, January 31, 2017: $262,005.23. CorTrust Savings balance, January 1, 2017: $149,884.75. Receipts: interest $0.00. Expenditures: $0.00.  Balance, January 31, 2017: $149,884.75.
Capital Outlay Fund balance, January 1, 2017: $1,097,048.41. Receipts: taxes $4,183.34, penalties/interest $120.35, interest $43.79.  Expenditures: $1,388.24, manual journal entry $96,207.27. Balance, January 31, 2017: $1,003,800.38.
Special Education Fund balance, January 1, 2017: $73,087.56. Receipts: taxes $166.75, penalties/interest $4.77, interest $2.92, manual journal entry $17,573.00. Expenditures: $18,917.27. Balance, January 31, 2017: $71,917.73. CorTrust Savings balance, January 1, 2017: $1,824.79. Receipts: interest $0.00. Balance, January 31, 2017: $1,824.79.
Pension Fund balance, January 1, 2017: $32,555.44. Receipts: taxes $615.61, penalties/interest $17.42, interest $1.17. Expenditures: $0.00. Balance, January 31, 2017: $33,189.64.
Food Service Fund balance, January 1, 2017: $(26,184.36). Receipts: student lunches $7,572.77, adult lunches $448.75, ala carte $25.00, lunch certification $118.14, federal reimbursement $3,553.31. Expenditures: $9,981.31. Balance, January 31, 2017: $(24,447.70).
Enterprise Fund balance, January 1, 2017: $(1,497.93). Receipts: 0.00. Expenditures: 0.00. Balance, January 31, 2017: $(1,497.93).
Scholarship Fund balance, January 1, 2017: $13,677.88. Receipts: interest $0.61. Expenditures: $0.00. Balance, January 31, 2017: $13,678.49. Peters Scholarship balance: $13,678.49; Nelson Scholarship balance: $0.00.
Trust and Agency Funds balance, January 1, 2017: $60,362.27. Receipts: $4,821.01. Expenditures: $5,412.72, manual journal entry $147.75. Balance, January 31, 2017: $59,622.81.
Salaries and benefits for the month of February 2017 were as follows:
General Fund: $141,722.74;
Special Education: $20,310.37;
Food Service: $8,116.94.
Claims approved:
GENERAL FUND – A-Ox Welding, cylinder rent $31.68; Apex Learning, virtual online class $300.00; Brooks Oil, propane 2,530 gallon $1,765.94, #1 diesel 2,075 gallon $4,740.10, lead free 450 gallon $1,053.00; Carquest, bus supply $256.36; Central Electric, main building January-February $6,764.41, bus barn January-February $1,596.16, repair $99.28; Clayton’s Repair, bus servicing $398.50; Country Pumper, girls basketball ice $12.58; Dawson Construction, garbage service January-March $663.75; Department of Revenue, water testing $58.00; Direct Digital Control, repair dampers $95.00; Marci Farmer, gas winterguard $98.07; Rachael Foster, reimbursement ESL registration $490.00; Fridley Construction, fix football crows nest $1,612.37; Shane Gross, reimburse high school ag supply $11.65; Heartland Paper, janitor supply $1,626.11; Hillyard, janitor supply $228.50, colony supply $245.95;
[IMPREST FUND: 281 Conf, vollyeball plaques $64.40; Kevin Ball, boys basketball referee $85.00; Greg Blue, doubleheader basketball referee $180.00; Brandon Valley, lifting registration $160.00; Matt Clark, doubleheader basketball referee/mile $226.62; Bob Deboer, doubleheader basketball referee $90.00; Corey Flatten, basketball clock, junior high basketball referee, junior varsity basketball referee $165.00; Lee Johnson, boys basketball referee $85.00; Josh Kemp, boys basketball referee/mile $128.68; Kevin Kingsbury, doubleheader junior varsity basketball referee $110.00; Tucker Kingsbury, c/junior varsity basketball referee $80.00; Brad McGirr, doubleheader basketball referee $90.00; Tim McCain, c girls basketball referee $25.00; Trevor Olson, junior high boys basketball referee $20.00; Region V, music registration $40.00; Sanborn Central, one act registration $113.00; SASD, banquet registration $30.00; Tryce Slykhuis, video basketball $30.00; Woonsocket School, winterguard $250.00];
J.W. Pepper, vocal songs/cd $82.48; John Bennett Creative Services, fuel up play supply $65.46; K&D Busing, half co-curricular busing $1,006.98; Learning ZoneExpress, fuel up play supply $128.80; Menards, high school ag supply $105.78, chorus shelving $39.49, batteries $24.86; Mid Central Educational Coop, two virtual classes $600.00; Mid-Dakota Technologies, January tech support $125.00; Midwest Fire & Safety, semi-annual service fire suppression system $75.00, replace detectors/nozzle $120.50; Mitchell Clinic, bus driver physical $120.00; Tracy Moody, reimburse SDCTM/SDSTA conference registration $50.00; Petty Cash, postage $13.24; Quill, ink cartridges $415.72; Redfield Clinic, bus driver physical $115.00; Sam’s Club, membership $45.00; Santel Communications, tele/internet $232.44; Schoenfish & Co., 2015-16 audit $6,500.00; School Specialty, elementary supply $11.23, middle school supply $11.23; SDHSAA, rules meeting $50.00; Subscription Services of America, renew periodicals $186.02; TC Enterprises, replace motors for circulating pump $110.08; Tessiers, repair heat system $76.09; TIE, three – online classes $1,050.00; United Laboratories, janitor supply $751.83; Connie Vermeulen, fuel up play snacks $58.37; VISA, air cards $120.03, thermometer covers $17.32; Walmart, elementary headphones/ink cartridge $241.54, basketball dvd-r supply $19.97; Wheelco, bus supply $446.41; Williams Musical & Office Equip, reeds $303.05.
CAPITAL OUTLAY Fund — A&B Business, copier lease $836.00; First National Bank – early payment co cert principal $140,000.00, interest $969.89; Harlow’s Bus Sales, 2018 IC bus $74,122.00; VISA, camcorder bundle/convertor box $1,834.17.
SPECIAL EDUCATION Fund – Petty Cash, postage $1.36, Teacher Created Materials, sped books $68.96.
FOOD SERVICE Fund – Card Services, food $93.12; County Fair, food $27.63, supply $10.29; Darrington Water, ss tank $24.00; Dean Foods, milk $712.32; Earthgrains, bread $164.48; Hillyard, supply $249.30; Reinhart Foodservice, food $4,534.64, supply $141.73; Walmart, food $28.03, supply $6.97.
ENTERPRISE Fund – None.
Superintendent Siemsen reported on the following:
•    Recognized our board members, Troy Olson, Brenda Schmit, Clayton Dean, Justin Enfield, and Curtis Adams, for their service and dedication during official School Board Recognition Week, February 20th – 24th;
•    Basketball season is coming close to the end of the season with Girls Districts scheduled for February 20th, 21st, and 23rd;
•    Boys Districts are scheduled for February 27th, 28th and March 2nd;
•    JH Basketball Round Robin is scheduled for February 18th here;
•    We have had the cube up and running for the last couple of games, Jan. 31st and Feb. 4th. It has worked well with the new camera and other equipment that was purchased;
•    Winterguard continues to compete well, showing progress with all their hard work. They have competitions Feb. 11th and 12th, as well as having a camp scheduled for Feb. 20th;
•    New school bus is almost ready for delivery. It is receiving the additional “Arctic Kit” to address the known issues with the Cummins engine; and
•    Crow’s Nest is up in the gym. There are a couple additional items that will need to be done before it is considered complete, but it is usable now.
Principal Vermeulen’s report covered:
•    Fuel Up to Play 60 fun night was held on Jan. 27th. Seventy-five parents and students attended with Myah and Maddie guiding the activities;
•    Due to busy Feb. scheduling, the middle school dance will be held on March 24th, once state basketball has finished;
•    Winter Assessment workshop was held. Currently, a paper/pencil format of the Smarter Balanced and Science tests are administered at Upland Colony due to the lack of internet for students. However, this will be the last year of the Science paper/pencil format. We will be informing/visiting with Mark this spring;
•    Completing Title I folder to be placed on the public drive. The folder will replace a formal face-to-face review;
•    SC Booster Club sponsored a “I Hate Winter” lunch on Feb. 3rd. Students enjoyed walking tacos, hot dogs, and cookies;
•    Feb. 3rd was 100th day of school; and
•    ACCESS testing has started at the colony. Mrs. Foster administers the test to students who are labeled LEP.
Old Business: None.
Motion by Dean, seconded by Enfield, all aye, to approve a Resolution Calling for redemption prior to maturity $140,000.00 of the January 1, 2019, maturity of the Sanborn Central School District 55-5, limited tax general obligation refunding certificates, series 2010. Discussion on early payment was held in the January meeting.
Motion by Schmit, seconded by Adams, all aye, to approve a transfer of funds in accordance with SDCL 13-16-26, to transfer out $1,500.00 from General Fund into Enterprise Fund. The enterprise fund is for drivers education. The board will leave the Food Service account as it is to see how the account goes and will revisit a transfer of funds to the Food Service account toward the end of the school year.
Motion by Enfield, seconded by Schmit, all aye, to dissolve current cooperative agreement with Mitchell Christian School for soccer effective immediately. Discussion was held.
Motion by Enfield, seconded by Adams, all aye, to table the proposed cooperative agreement with Wessington Springs and Woonsocket School Districts for a soccer program. Mr. Siemsen will discuss more with Wessington Springs and Woonsocket School Districts.
Motion by Adams, seconded by Dean, all aye, to approve the resignation due to retirement of Barbara Coulthard, teacher and reading recovery specialist, effective at the end of the 2016-2017 school year. The board thanks her for 34 years of service with the school district.
Motion by Dean, seconded by Enfield, all aye, to approve an executive session SDCL 1-25-2(1) to discuss the evaluation of the business manager at 7:47 a.m. Regular session resumed at 8:15 a.m.
Regular Board meeting will be held on Monday, March 13, 2017, at 7:00 p.m. in the Sanborn Central School Conference Room.
Motion by Enfield, seconded by Adams, all aye, to adjourn the meeting at 8:16 a.m.
Gayle Bechen
Business Manager
Troy Olson
Board Chair

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