Sanborn Central Board proceedings

Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, March 13, 2017, at 7:00 p.m. in the Sanborn Central Conference Room with the following present: Curtis Adams, Clayton Dean, Troy Olson and Brenda Schmit. Others present: Superintendent Siemsen and Business Manager Bechen. Justin Enfield arrived at 7:08 p.m.
Pledge of Allegiance.
Motion by Adams, seconded by Dean, all aye, to approve the agenda as amended. Add discussion on banners in the gym and a resignation.
Motion by Schmit, seconded by Adams, all aye, to approve the minutes of the regular board meeting February 13, 2017, as printed.
Visitors to Board Meeting. Corey Flatten as teacher representative.
Motion by Dean, seconded by Enfield, all aye, to approve the Financial Statement and bills. Discussion was held.
General Fund balance, February 1, 2017: $262,005.23. Receipts: taxes $43,637.11, penalties/interest $417.49, interest $7.98, other pupil $128.55, other income $255.00, state fines $871.59, state aid $48,551.00, admission $5,241.62, Medicaid $1,025.19,  spl apportionment $13,957.36, bank franchise $4,475.45. Expenditures: $179,161.77, manual journal entry $1,450.00.  Balance, February 28, 2017: $199,961.80.  CorTrust Savings balance, February 1, 2017: $149,884.75. Receipts: interest $0.00. Expenditures: $0.00. Balance, February 28, 2017: $149,884.75.
Capital Outlay Fund balance, February 1, 2017: $1,003,800.38. Receipts: taxes $25,933.05, penalties/interest $215.48, interest $37.89. Expenditures: $217,762.06. Balance, February 28, 2017: $812,224.74.
Special Education Fund balance, February 28, 2017: $71,917.73. Receipts: taxes $1,301.20, penalties/interest $9.36, interest $2.49, Medicaid $85.00. Expenditures: $20,380.69. Balance, February 28, 2017: $52,935.09. CorTrust Savings balance, February 1, 2017: $1,824.79. Receipts: interest $0.00. Balance, February 28, 2017: $1,824.79.
Pension Fund balance, February 1, 2017: $33,189.64. Receipts: taxes $124.20, penalties/interest $14.61, interest $1.49. Expenditures: $0.00. Balance, February 28, 2017: $33,329.94.
Food Service Fund balance, February 1, 2017: $(24,447.70). Receipts: student lunches $6,414.67, adult lunches $266.02, ala carte $3.25, lunch certification $149.88, federal reimbursement $4,590.07. Expenditures: $14,109.45. Balance, February 28, 2017: $(27,133.26).
Enterprise Fund balance, February 1, 2017: $(1,497.93). Receipts: $0.00, manual journal entry $1,500.00. Expenditures: $0.00. Balance, February 28, 2017: $2.07.
Scholarship Fund balance, February 1, 2017: $13,678.49. Receipts: interest $0.56. Expenditures: $0.00. Balance, February 28, 2017: $13,679.05. Peters Scholarship balance: $13,679.05; Nelson Scholarship balance: $0.00.
Trust and Agency Funds balance, February 1, 2017: $59,622.81. Receipts: $5,073.21. Expenditures: $2,941.31. Balance, February 28, 2017: $61,754.71.
Salaries and benefits for the month of March, 2017 were as follows:
General Fund: $143,344.15;
Special Education: $19,585.88;
Food Service: $7,993.92.
Claims approved: GENERAL FUND – A&B Business, copier paper $588.81; A-Ox Welding, cylinder rent $31.68; Arctic Refrigeration, freezer repair $205.15; Brooks Oil, propane $2,652.40, oil $583.55; Carquest, bus supply $205.82; Central Electric, February main building $3,714.86, February bus barn $574.20, repair $170.00; Clayton’s Repair, battery $265.66; Days Inn – Pierre, superintendent room $114.00; Days Inn – Airport, football conference room $56.00; Deanna C. Jump, conference registration – Miller $308.49; Department of Revenue, water testing $240.00; Eternal Security Products, move camera $147.79; Shane Gross, reimburse high school ag supply $47.39; Heartland Paper, janitor supply $930.61;
[IMPREST FUND: Kevin Ball, basketball referee $175.00; Corey Flatten, junior high basketball referee $60.00, junior varsity/varsity  basketball clock $30.00; Jordan Gau, boys basketball referee $85.00; Kevin Kingsbury, junior varsity boys basketball referee $27.50, junior high girls basketball referee $20.00; Trent Kingsbury, junior high doubleheader basketball referee $80.00; Tucker Kingsbury, junior high girls basketball referee $20.00, junior varsity  boys basketball referee $27.50; Lincoln Powerlifting, registration $100.00; Mark Logan, doubleheader basketball referee/mile $113.52; Tim McCain, junior high girls basketball referee $60.00, junior high boys basketball referee $80.00; Cole Moody, video $50.00; Mason Moody, video $40.00; Robin Moody, basketball clock $30.00; Trevor Olson, junior high doubleheader basketball referee $40.00; Troy Olson, junior high doubleheader basketball referee $40.00; Region V Music, band contest $37.50; Joe Schroeder doubleheader basketball referee $90.00, boys basketball referee/mile $106.00];
K&D Busing, half co-curricular busing $1,500.26; Kormanagement Services, drug testing $121.50; Mid-Dakota Technologies, February tech support $125.00; Petty Cash, postage $13.30, bus title/plate transfer $15.00; Quill, supplies $46.38, tech supplies $387.92; Santel Communications, telephone $232.10; SD ASBO, conference registration – Bechen $50.00; SDIAAA, conference registration – McCain $150.00, sdhsca membership $40.00; Sherwin Williams, paint for gym crows nest $67.74; USPS, stamped envelopes $1,185.50; University of Oregon, dibels system $56.00; Connie Vermeulen, reimburse Fuel Up to Play 60 supply $32.99; VISA, air cards $120.03, volleyball conference registration – Olsen $195.00, vollyeball conference room – Olsen $245.89, Canon zoom lens $80.86.
CAPITAL OUTLAY Fund — A&B Business, copier lease $836.00; Bailey Metal Fabricators, gym crows nest frame/step $1,273.21; Eternal Security Products, camera in front $1,847.51; Northside Implement, arctic heater new bus $834.40; TC Enterprises, wire gym crows nest $338.25.
SPECIAL EDUCATION Fund – A&B Business, paper $30.99; Quill, ink cartridge $57.99.
FOOD SERVICE Fund – County Fair, food $6.98; Darrington Water, SS tank $24.00; Dean Foods, milk $524.15; Earthgrains, bread $109.76; Reinhart Foodservice, food $2,627.64, supply $101.31; Walmart, food $52.92.
ENTERPRISE Fund – None.
Supterintendent Siemsen reported on the following:
•    The Legislative sessions have proven to be not in school’s best interest with the House and Senate at odds regarding proposed changes to SB 35 – elimination of three percent or CPI – this will have an adverse affect on what we could expect from the state this year, meaning a potential zero percent increase in funding, but still expecting districts to honor the provisions from the 2016 sessions. Once some clear direction is obtained, the board will be informed;
•    Spring activities are ramping up with winterguard, band and chorus concerts, Ag CDEs, golf and track set to begin this month;
•    Third quarter ended on March 10th;
•    Honor Roll and report card distribution will be held on March 16th;
•    No school on March 17th;
•    Northern Plains Insurance Group meeting is scheduled for March 22nd. It is at this meeting could determine the district’s direction regarding staying with the pool or moving forward on a separate policy;
•    Senior Experience presentations will be held on March 24th; and
•    Prom is scheduled for April 1st.
Special recognition from the administration and the School Board: Congratulations to the Girls Basketball team, managers, and coaches on finishing as the state runners up, with Myah Selland and Kayla Olson being named to the All Tournament Team and Myah receiving the Spirit of Su award. Congratulations to Melissa Wormstadt and the cheerleaders on a successful season of cheering. Congratulations to Myah Selland for being named the South Dakota Gatorade Girls Basketball Player of the year. Congratulations to the Powerlifting team on their excellent showing at the state meet held in Sioux Falls on March 11th. Congratulations to the Winterguard on their recent performances at the State Basketball tournament as well as their competitions.
Principal Vermeulen’s report covered:
•    Fuel Up to Play 60 received “Touchdown Status.” Therefore the two senior girls have an extra $500.00 to spend. The money was donated by Midwest Dairy. They will choose items they eliminated from the first budget;
•    End of the third quarter was March 9th;
•    Diane Bechen has started to facilitate nutrition classes, Organ Wise Guys, into the first and second grade classrooms. She will be visiting the classes on six different Monday afternoons;
•    Middle School Dance will be held on March 24th;
•    Track will begin on March 20th; and
•    The testing window for the Smarter Balanced test opened March 8th. However, we will start at a later date. Grades 3 and 11 will be involved. The window ends on May 5th. The colony will take their paper/pencil version, which has a later start date. This is the last year for this method. Mrs. Vermeulen will enter/transcribe their answers electronically.
Discussed the donation of award banners listing names of the team members.
Old Business:
Motion by Adams, seconded by Enfield, all aye, to approve entering into proposed cooperative agreement with Woonsocket and Wessington Springs School Districts in the sport of soccer beginning in the 2017-2018 school year. Discussion was held.
New Business:
Motion by Schmit, seconded by Dean, all aye, to approve the renewal of the expiring opt-out for the amount of $250,000 for a 10-year period with discussion followed.
Motion by Enfield, seconded by Schmit, all aye, to approve the 2017-2018 academic calendar.
Motion by Dean, seconded by Adams, all aye, to approve the rates for the summer Driver’s Education program as $150.00 for in-district and $350.00 for out-of-district students.
Motion by Schmit, seconded by Enfield, all aye, to acknowledge the letter received by the SCTA to enter into negotiations on April 10th following the board meeting.
President Troy Olson recuses and Vice President Brenda Schmit presides.
Motion by Adams, seconded by Enfield, four aye, zero nay, to approve, with regrets, the resignation of Troy Olson from Co-Head Boys Basketball coaching assignment.
President Troy Olson presides.
Motion by Dean, seconded by Schmit, all aye, to approve an executive session SDCL 1-25-2(1) to discuss personnel with possible motions to follow at 8:03 p.m. Regular session resumed at 9:14 p.m.
Motion by Schmit, seconded by Adams, all aye, to approve two-year contract for Justin Siemsen as Superintendent/High School Principal.
Motion by Dean, seconded by Enfield, all aye, to approve the certified and classified contracts for the 2017-2018 school year with the understanding that some reassignments and letters of intent to not rehire may be necessary.
Motion by Enfield, seconded by Adams, all aye, to approve all extracurricular contracts for the 2017-2018 school year with the understanding that some reassignments and letters of intent to not rehire may be necessary.
The next regular Board meeting will be held on Monday, April 10, 2017, at 5:00 p.m. in the Sanborn Central School Conference Room.
Motion by Schmit, seconded by Dean, all aye, to adjourn the meeting at 9:17 p.m.
Gayle Bechen
Business Manager
Troy Olson
Board Chair

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