Sanborn Central Board proceedings

Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, May 8, 2017, at 4:00 p.m. in the Sanborn Central High School Computer Lab with the following present: Curtis Adams, Clayton Dean, Justin Enfield, Troy Olson and Brenda Schmit. Others present: Superintendent Siemsen, Elementary/Middle School Principal Vermeulen and Business Manager Bechen.
Pledge of Allegiance.
Motion by Adams, seconded by Enfield, all aye, to approve the agenda as amended. Added: Extended school year contracts for Jeannette Knigge, Paula Sanderson, and Kelly McClane.
Motion by Schmit, seconded by Dean, all aye, to approve the minutes of the regular board meeting April 10, 2017 as printed.
Visitors to Board Meeting. David Steele, Janet Maeschen, Ashly Uecker, Roxann Larson, Kim Sevareid, Jenica Bender, Megan Wilson, and Emma Klaas.
Motion by Enfield, seconded by Schmit, all aye, to approve the Financial Statement and bills. Discussion was held.
General Fund balance, April 1, 2017: $130,550.48. Receipts: taxes $57,845.76, penalties/interest $171.09, interest $2.36, other pupil $96.25, other income $3.50, state fines $1,142.99, state aid $48,551.00. Expenditures: $146,987.72. Balance, April 30, 2017: $91,375.71. CorTrust Savings balance, April 1, 2017: $149,940.30. Receipts: interest $0.00. Expenditures: $0.00.  Balance, April 30, 2017: $149,940.30.
Capital Outlay Fund balance, April 1, 2017: $829,111.00. Receipts: taxes $35,616.42, penalties/interest $70.34, interest $35.05.  Expenditures: $11,424.50. Balance, April 30, 2017: $853,408.31.
Special Education Fund balance, April 1, 2017: $34,392.53. Receipts: taxes $1,862.36, penalties/interest $7.60, interest $0.79. Expenditures: $21,254.94. Balance, April 30, 2017: $15,008.34. CorTrust Savings balance,, April 1, 2017: $1,825.35. Receipts: interest $0.00. Balance, April 30, 2017: $1,825.35.
Pension Fund balance, April 1, 2017: $33,349.52. Receipts: taxes $16.17, penalties/interest $4.62, interest $1.18. Expenditures: $0.00. Balance, April 30, 2017: $33,371.49.
Food Service Fund balance, April 1, 2017: $(27,864.14). Receipts: student lunches $5,150.10, adult lunches $446.00, ala carte $183.75, lunch certification $171.00, federal reimbursement $5,432.63. Expenditures: $12,821.77. Balance, April 30, 2017: $(29,302.43).
Enterprise Fund balance: April 1, 2017, $2.07. Receipts: $0.00. Expenditures: $0.00. Balance, April 30, 2017: $2.07.
Scholarship Fund balance, April 1, 2017: $13,679.70. Receipts: interest $0.63, Nelson contribution $500.00. Expenditures: $0.00. Balance, April 30, 2017: $14,180.33. Peters Scholarship balance: $13,680.33; Nelson Scholarship balance: $500.00.
Trust and Agency Funds balance, April 1, 2017: $54,126.66. Receipts: $4,968.77. Expenditures: $4,023.27. Balance, April 30, 2017: $55,072.16.
Reviewed the preliminary budget for 2017-2018 with discussion following. It was noted that it is very preliminary especially in regards to the expenditures.
Salaries and benefits for the month of May 2017 were as follows:
General Fund: $142,460.25;
Special Education: $19,762.65;
Food Service: $8,135.24.
Claims approved:
GENERAL FUND – A-Ox Welding, cylinder rent $31.68; Gayle Bechen, reimburse gas $23.81; Brooks Oil, propane $1,012.10, gas $1,068.63, #2 diesel $2,120.00; Card Services, colony testing snacks $38.51; Carquest, car brake pads/bearing $267.96; Central Electric, April main building $3,202.54, April bus barn $242.40; Clayton’s Repair, bus tires $248.26; Creative Printing, banners $1,404.59; Crossroads Hotel, girls basketball state B rooms $2,239.60; Days Inn – Pierre, business manager conference room $114.00; Department of Revenue, water testing $15.00; DSG, drain high school science lab $27.67; Farmers Elevator, #2 diesel $3,288.91; Harlow’s Bus Sales, bus supply $127.37; Heartland Paper, janitor supply $1,110.43; Hinker Trenching & Electric, drain pipe/coupler high school science lab $10.79;
[IMPREST FUND: Corsica/Stickney School, junior high track $70.00, high school track $120.00; DeSmet School, high school track $125.00; Howard School, junior high track $50.00; Parkston School, high school track $100.00; SDHSAA, participation fees $780.00; Sunshine Bible Academy, high school track $125.00; Wolsey/Wessington School, high school track $100.00];
J.W. Pepper, band sheet music $30.49; K&D Busing, half co-curricular busing $1,229.03; Tim McCain, athletic director conference meal $10.70; McLeod’s, elementary/middle school principal supply $39.80; Menards, drain high school science lab $21.51; Mid-Dakota Technologies, April tech support $125.00; Mystery Science Inc., membership fee $499.00; Paragon Ridge Perkins Consortium, membership fee $175.00; Petty Cash, postage $34.22; Sanborn Weekly Journal, library renewal $40.19; Santel Communications, telephone/fax $232.15; SASD, leadership conference registration $50.00; ShopKo, principals supply $19.57; Sun Gold Sports, girls basketball plates engraved $68.00, high school awards $215.75, middle school awards $178.00, co-curricular awards $312.50, teacher of year $18.00; Connie Vermeulen, AR party $5.98; VISA, air cards $120.03; Walmart, preschool screening supply $16.26.
CAPITAL OUTLAY Fund — A&B Business, copier lease $836.00; Corey Flatten, track shorts $47.86; IAT Interactive, LLC, middle school science $356.93; Petty Cash, SPED postage $1.61.
SPECIAL EDUCATION Fund – James Valley Education Coop, Psychological service $1,802.00, physical therapy service $2,571.00, occupational therapy service $3,445.00, administration fees $4,107.00.
FOOD SERVICE Fund – Card Services, food $57.29, supply $6.58; County Fair, food $26.44; Darrington Water, SS tank $24.00; Dean Foods, milk $525.13; Earthgrains, bread $97.12; Reinhart Foodservice, food $2,876.38, supply $145.18; SNA, state/ national dues – Unterbrunner $43.00; Walmart, food $31.49.
ENTERPRISE Fund – None.
Superintendent Siemsen reported on the following:
•    The district will explore the option of adding hand dryers to the bathrooms in the school;
•    The Spring High School Play was a success, thanking the cast and crew;
•    Graduation is May 13th at 4:00 p.m.;
•    Semester testing will be on May 12th and 15th;
•    Congratulations to the FFA on State Convention showing;
•    Golf and Track teams are competing well;
•    Elementary and middle school students have been experiencing field trips; and
•    Last day of school is May 16th with a 10:00 a.m. dismissal.
Principal Vermeulen’s report covered:
•    Testing has been completed with 100 percent of grades 3-8 and 11 completing the testing;
•    Awards night is May 8th;
•    Preschool screening is complete with 16 students screened;
•    Brighten Hitchcock and Destiny Moe will be the escorts for 8th grade graduation;
•    Last Middle School track meet is May 10th; and
•    Colony graduation is May 15th at 2:00 p.m.
Old Business: None.
New Business:
Motion by Schmit, seconded by Dean, all aye, to approve the district’s 2017-2018 annual membership in the Associated School Boards of South Dakota.
Motion by Dean, seconded by Adams, all aye, to approve the contract with the State of South Dakota to provide school health services for 2017-2018 at the rate of $30.00 per hour for 40 hours.
Motion by Schmit, seconded by Enfield, all aye, to approve voting for Steve Moore, Division II representative on the SDHSAA Board of Directors.
Motion by Schmit, seconded by Enfield, all aye to approve proposed Amendment #1 for SDHSAA.
Motion by Adams, seconded by Dean, all aye, to approve the legal framework of the Northern Plains Insurance Pool.
Motion by Adams, seconded by Enfield, all aye, to approve a contract with Mid-Dakota Technologies, David Lehr, for technical support and consulting services for the 2017-2018 school year at the rate of $140.00 per month. Schmit abstained from voting and completed a conflict of interest waiver for David Lehr, her brother.
Motion by Dean, seconded by Adams, all aye, to approve cashing out Special Education CD #120008496 for $100,000.
Motion by Schmit, seconded by Enfield, all aye, to table the motion that acts on proposed changes to Preschool to May 18th. Discussion was held with the board, school administration and community members in attendance.
Motion by Enfield, seconded by Adams, Roll Call vote: aye, Schmit; aye, Dean; aye, Enfield; aye, Adams; aye, Olson; to approve resolution to opt out in the amount of $600,000 for a ten year period beginning tax year 2018 payable 2019. Discussion was held. No Tax Increase for school levies to patrons through use of offset funds from capital outlay. Informational meeting to discuss with patrons scheduled for May 18th at 7:00 p.m.
Motion by Schmit, seconded by Dean, all aye, to approve extended year contracts for Jeannette Knigge 20 hours at $20.00 per hour; Paula Sanderson five hours at $20.00 per hour; and Kelly McClane five hours at $20.00 per hour.
Motion by Dean, seconded by Schmit, all aye, to go into executive session SDCL 1-25-2(4) for administrative negotiations at 5:55 p.m. Regular session resumed at 6:12 p.m.
Regular Board meeting will be held on Monday, June 12, 2017, at 7:00 p.m. in the Sanborn Central School Conference Room.
Motion by Adams, seconded by Enfield, all aye, to adjourn the meeting at 6:13 p.m.
Gayle Bechen
Business Manager
Troy Olson
Board Chair

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