Woonsocket School Board proceedings

UNAPPROVED MINUTES – REGULAR MEETING HELD FEBRUARY 14, 2017

The Woonsocket Board of Education met in regular session on February 14th,  2017 at 6:00 p.m. in the library/media center of the Woonsocket School.  The meeting was scheduled for February 14th as to avoid a conflict with a girls basketball game.   Members attending were: Jason White, Lisa Snedeker, Jodi Doering and Gary Steichen.  Todd Olinger was absent.  Others attending were Superintendent Rod Weber, Carrie Gutierrez, G&R Controls Representatives and Chris Selland.  The Pledge of Allegiance was recited and the meeting was called to order at 6:00 p.m.
On a motion by Lisa Snedeker, seconded by Jodi Doering, the Board approved the meeting agenda with one additional item to be brought before the Board.  Motion carried.
The minutes of the regular board meeting held on January 9th,  2017 were approved as presented on a motion by Jodi Doering seconded by Gary Steichen. Motion carried.
Representatives  Paul Doohen and Dave Heibult from G & R Controls met with the Board concerning replacement of the gymnasium heating system and boiler that also feeds the elementary addition. The boiler that currently feeds the system is a steam boiler and was installed in 1962. The American Society of Heating, Refrigeration, and Air Conditioning Engineers states that the average life of a steam boiler is 30 years.  Parts are no longer readily available and the boiler has to pass a safety inspection every two years.  Cost estimates came in around $750,000.00 to replace the pneumatic system with a glycol system fueled by propane and convertible to electricity depending on price/efficiency factors. The new system would have the capability to be upgraded for air conditioning the gymnasium at a future date. The geothermal option would add about $400,000.00 to the cost and they did not consider electric heat to be an option. The Board is considering options for financing the project and will determine whether the project can be put off until the summer of 2018 to allow more time for public input and financial planning. The estimate could change based on the bids submitted to G & R Controls. This is a costly but necessary capital outlay project that will be under consideration and the Board thanked the Representatives from G & R Controls for their preliminary ground work, which was done at no cost.
On a motion by Lisa Snedeker, seconded by Jodi Doering, the Board approved the claims presented and the January 2017 financial report as follows, motion carried:
GENERAL FUND Beginning balance: $1,093,998.47; Add receipts:  Taxes $9,769.32;  Interest $472.12; Other local $1,466.28; State $81,941.00; Federal $0.00;   Total to be accounted for:  $1,187,647.19; less disbursements $137,291.23;  Cash balance: $1,050,355.96;  Fund Balance: $1,050,355.96.
CAPITAL OUTLAY Beginning balance: $703,002.21; Add receipts: Taxes $2,063.36; Other Local $0.00;  Federal  $0.00. Total to be accounted for: $705,065.57;  less disbursements $7,025.28;   Cash balance: $698,040.29;  Fund balance:  $698,040.29.
SPECIAL EDUCATION  Beginning balance: $386,949.04; Add receipts: Taxes $1,037.43; Other Local $0.00; State $0.00;  Federal $0.00; Total to be accounted for: $387,986.47; less disbursements $19,024.13; Cash balance: $368,962.34; Fund balance: $368,962.34.
PENSION Beginning balance:  $234,352.77; Add receipts: Taxes $309.09; Other Local $0.00; Total to be accounted for: $234,661.86;  less disbursements $0.00; Cash balance: $234,661.86; Fund balance: $234,661.86.
FOOD SERVICE Beginning balance: $26,492.47; Add receipts: Pupil receipts $6,270.50; Adult receipts $112.80; Milk receipts $0.00; Interest $1.20; Other local $337.20; State $0.00; Federal reimbursement $5,375.16; Total to be accounted for: $38,589.33;  less disbursements $9,917.15; Cash balance: $28,672.18; Fund balance: $28,672.18.
ENTERPRISE FUND #53 Beginning balance: $29,542.66; Add receipts: Other Local $737.00; Total to be accounted for: $30,279.66; less disbursements $4,737.14;  Cash balance: $25,542.52; Fund balance:  $25,542.52.
TRUST AND AGENCY  Beginning balance: $27,644.34; Add receipts: Interest $1.10; Pupil activities $2,223.71; Total to be accounted for: $29,869.15; less disbursements $5,869.48; Fund Balance: $23,999.67.
Salaries and benefits for the month of January 2017 were as follows:
General Fund: $117,922.53;
Special Education: $16,027.76;
Enterprise #53:   $4,737.14;
Food Service:  $5,520.98.
GENERAL FUND:
A-Ox Welding, Cylinder Lease $102.95
AT&T, Cellphone $58.18
B&H Photo/Video, Camera/Tri-Pod-Media Class $911.76
Baruth, Rob, Reimbursement – Basketball Supplies $63.89
Bierschbach Equipment, Equipment Repairs $256.80
Brooks Oil, Fuel Oil $3,207.76
Chester Area School, Distance Learning Classes (2) $500.00
City of Woonsocket, Water Service $64.86
Coca-Cola, Water Gallons – Elementary $25.56
Express 2, Gas – Vehicles $91.54
Express Stop, Gas – Vehicles/Mini-Buses/Snowblower $572.82
Hauff Mid-America Sports Inc., Basketball Nets/Pep Grant Equipment $343.25
Heil Electric, Bulbs $31.90
Hillyard, Custodian Supplies $683.02
[Imprest Fund:
Baruth, Corey, Referee – Two Junior Varsity Games $55.00
Baruth, Corey, Referee – Two Junior Varsity Games $55.00
Brandon Valley School, Power Lifting Competition (4) $80.00
Corlett, Blaine, Referee/Mileage – Basketball Doubleheader $190.80
Hanssen, Gene, Referee/Mileage – Basketball Doubleheader $115.20
Hanson, Cody, Referee – Basketball Doubleheader $90.00
Kingsbury, Kevin, Referee – Two Junior Varsity Games $55.00
Kingsbury, Kevin, Referee – Two Junior Varsity Games $55.00
Osborn, Joel, Referee – Basketball Doubleheader $90.00
Region Five Music Contest, Vocal Contest Dues $50.00
SDTEA, Conference Fee – D. Schmiedt $65.00
Stroh, Greg, Referee/Mileage – Basketball Doubleheader $144.60
US Post Office, Postage Expense $141.00
Wenzel, Jason, Referee/Mileage – Basketball Doubleheader $103.44
Total January Claims: $1,290.04]
J.W. Pepper & Son Inc., Vocal Music $85.48
K&D Busing Inc., Regular Route/Co-Curricular Route $13,814.98
KO’s Pro Service, Mini-Bus Maintenance/Belts $254.80
Lehr, Dave, Tech Support $125.00
Local Lumber, Supplies $214.02
Mid-Central Educational Coop, Distance Classes (6) $1,695.00
NorthWestern Public Service, Electric Service $5,505.23
Petty Cash, Postage Expense $12.37
Quality Inn and Suites, Lodging – Counselor Conference $180.00
Quill Corporation, Paper/High School Supplies $1,536.12
Riddell-All American Sports, Football Equipment Certification/Replacement $797.00
Santel Communications, Phone/Cable/Internet $318.13
School Specialty, Whiteboard-Shop Classroom/Board Supplies $316.56
SD Interscholastic Athletic Administration Association, Ad Conference Fee – R. Weber $190.00
Waste Management of WI-MN, Garbage Service $623.95
Woony Foods, Supplies $268.18
Fund Total: $34,141.15
CAPITAL OUTLAY
A&B Business Equipment, Copier Lease – Overage $3,587.66
American Time and Signal, Protector Cages for Exit Signs $712.79
Local Lumber, Supplies – Stage $415.48
Fund Total: $4,715.93
SPECIAL EDUCATION
Houghton Mifflin, Special Education Forms $95.70
SD Department of Human Services, Client Services – Non Federal  Match $106.94
Fund Total: $202.64
ENTERPRISE FUND #53
South Dakota Early Childhood Education, Pre-K Conference Fee – K. Jackson $130.00
Fund Total: $130.00
FOOD SERVICE
Buhls Dry Cleaning, Laundry Service $21.17
Child and Adult Nutrition Service, Food $338.63
Earthgrains Company, Food $143.46
Local Lumber, Supplies $19.50
Tiede, Vickie, Refund of Lunch Money $12.65
Variety Food, Food, Supplies and Dishwasher  Rent $4,777.19
Walmart, Food/Supplies $70.55
Woony Foods, Supplies $4.10
Fund Total: $5,387.25
Chris Selland gave the financial report. Superintendent Weber updated the Board on the soccer co-op proposal with annual costs of approximately $7,500.00 to be split between the three schools if each school participates. There would likely be some start-up costs for uniforms, soccer balls, and nets. We are waiting for the finalized football schedule before approving the final calendar for 2017-2018.
We will have an open position for a part-time custodian at the end of this school year as Susan Sterna will be retiring.
The Community Theatre open house will be held on February 26th from 4:30 to 6:30 p.m. with a free-will offering pork sandwich meal and entertainment provided by various student and local groups.
Staff contracts will be out on March first with a return date of March fifteenth.
Discussion was held on the school website and announcements.
Motion was made by Gary Steichen, with a second by Lisa Snedeker, to approve the final reading of the 400 series updates for the school board policy manual. Motion carried.
On a motion by Jodi Doering, with a second by Gary Steichen, the Board approved the second reading of the 500 and 600 series updates for the school board policy manual. Motion carried.
Motion was made by Gary Steichen, with a second by Jodi Doering, to approve the first reading of the 700 and 800 series updates for the school board policy manual. Motion carried.
It was moved by Lisa Snedeker, with a second by Jodi Doering, to approve the trust and agency interest to be deposited to the student council account as the annual account has been closed. Motion carried.
Motion was made to approve a new copier lease with A & B Business.  New copiers (four) will be delivered in March and the new lease is for 63 months with an increase in the allowed copies per year and a decrease in the copy overage cost. Maintenance and toner is included in the lease base price of $1,168.45. Motion was made by Jodi Doering, with a second by Gary Steichen, and motion carried.
Motion was made by Jodi Doering, with a second by Lisa Snedeker, to approve an executive session at 7:54 p.m. to discuss personnel matters pursuant to SDCL #1-25-2.1. Motion carried.  The Board reconvened into regular session at 8:20 p.m.
There being no further business to come before the Board, the February 14th, 2017 regular board meeting of the Woonsocket Board of Education was adjourned at 8:29 p.m. on a motion by Gary Steichen, with a second by Lisa Snedeker. Motion carried.
JASON WHITE
Chair
CRYSTAL A. SELLAND
Business Manager

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