Woonsocket School Board proceedings

UNAPPROVED MINUTES – REGULAR MEETING HELD JULY 10, 2017

The Woonsocket Board of Education met in regular session on July 10th, 2017, at 7:00 p.m. in the Distance Learning room of the Woonsocket School.  Members attending were: Jason White, Gary Steichen, Lisa Snedeker, Todd Olinger, Jodi Doering and Neal Hiemstra. Others attending were Superintendent Rod Weber, Paula Lynch,  Sarah Jensen,  Judy Hinker, Jason Bruce, Carrie Gutierrez, Bev Dunn and Chris Selland. The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.
On a motion by Todd Olinger, seconded by Gary Steichen, the Board approved the meeting agenda with one additional item to come before the board. Motion carried.
The minutes of the regular board meeting held on June 12, 2017, and the special meeting held on June 28, 2017, were approved as presented on a motion by Jodi Doering, seconded by Lisa Snedeker. Motion carried.
Several Elementary Teachers presented a request to purchase a software testing system called map growth that can be utilized on tablets and chrome books.  This would be an in-house testing system that would pinpoint areas where students need reinforcement and would map their progress in content areas.  This system is not affiliated with the state testing system and would run in conjunction with the state system.   Cost is approximately $13.50 per student with some initial start-up costs and more information will be available at the August meeting.
On a motion by Gary Steichen, seconded by Jodi Doering, the Board approved the claims presented and the June 2017 financial report as follows, motion carried:
GENERAL FUND, Beginning balance: $1,085,914.26; Add receipts: Taxes $53,331.86, Interest $486.53, Other local $147.04;  State $81,939.00, Federal $48,195.00; Total to be accounted for: $1,270,013.69; less disbursements $75,289.07; Cash balance: $1,194,724.62; less contracts and accounts payable/transfers $192,113.38; plus accounts receivable $78,950.66; Fund Balance: $1,081,561.90.
CAPITAL OUTLAY, Beginning balance: $924,494.74; Add receipts:  Taxes $40,787.94, Other local $0.00; Federal $0.00; Total to be accounted for:  $965,282.68;  less disbursements $93,199.61;   Cash balance: $872,083.07; less accounts payable: $0.00; Fund balance: $872,083.07.
SPECIAL EDUCATION, Beginning balance: $393,698.65; Add receipts: Taxes $19,263.33, Other Local  $0.00, State $0.00, Federal $49,666.00; Total to be accounted for: $462,627.98; less disbursements $46,317.21; Cash balance: $416,310.77; Less contracts and accounts payable/transfers $32,910.53; Fund balance: $383,400.24.
PENSION, Beginning balance:  $235,341.22; Add receipts: Taxes $0.00, Other Local $0.00; Total to be accounted for: $235,341.22;  less disbursements $35,000.00; Cash balance: $200,341.22; Fund balance: $200,341.22.
FOOD SERVICE, Beginning balance: $37,560.78; Add receipts: Pupil receipts $402.40,  Adult receipts $0.00, Milk receipts $0.00, Interest $1.46, Other local 90.00, State $0.00; Federal reimbursement $4,370.55; Total to be accounted for: $42,425.19;  less disbursements $7,537.74; Cash  balance: $34,887.45;  Less contracts/accounts payable $10,973.40; plus accounts receivable $566.71; Fund balance $24,480.76.
ENTERPRISE FUND #53, Beginning balance: $12,280.94;  Add receipts: Other local – operating transfer in from general fund  $15,000.00;  Total to be accounted for: $27,280.94; less disbursements $5,138.82; Cash balance: $22,142.12; Less contracts/accounts payable $9,482.98; Fund balance: $12,659.14.
TRUST AND AGENCY: Beginning balance: $19,871.67; Add receipts: Interest $.82, Pupil activities $584.00; Total to be accounted for: $20,456.49; less disbursements $71.76; Fund balance: $20,384.73.
Salaries and benefits for the month of June 2017 were as follows:
General Fund: $117,977.06
Special Education: $16,275.12
Enterprise #53: $4,870.71
Food Service: $5,508.25
GENERAL FUND
American Time and Signal, Clocks (Four) $615.78
Associated School Boards of South Dakota, 2017-2018 Dues $846.24
AT&T, Cellphone $58.25
Avi Systems, Smart Learning Suite – One Year Subscription $410.85
Book Systems, Library Scanner System $3,485.00
Core Educational Cooperative, Distance Class-Summer $260.00
Express 2, Gas – Drivers Ed/Mini-Buses $99.72
Express Stop, Gas-Mower, Vehicles, Mini-Buses $315.60
Heil Electric, Ballasts $407.14
Hillyard, Custodian Supplies $4,953.52
Ko’s Pro Service, Vehicle Maintenance/Tires – Mini-Van $327.29
Lehr, Dave, Tech Support $125.00
Lieber, Sarah, Reimbursement – Library Supplies $71.80
Menards, Custodian Supplies $13.16
NorthWestern Public Service, Electric Service $2,737.16
Olsen, Rick, Lodging/Mileage-DDN/IT Conference $128.50
Petty Cash, Postage Exp./Key $18.66
Plainsman, Subscription – One Year $176.55
Rews TV & Appliance, Repairs – Refrigerator $134.00
Sanborn Central School, 50 percent Region Golf Fee $20.82
Santel Communications, Phone/Cable/Internet $298.65
Schoenfish & Co. Inc., Annual Audit – Account Payable $6,750.00
School Mate, 7-12 Planners $440.00
SD Department Of Health, State Nurse Contract $242.00
Technology In Education, Tie Membership-2017-18 $900.00
Waste Management of WI-MN, Garbage Service $620.85
Wessington Springs School, 50 percent State Wrestling Reimbursement $17.28
Wheat Growers, Gopher Bait $80.00
Fund Total: $24,553.82
CAPITAL OUTLAY
A&B Business Equipment, Copier Lease $1,168.45
Hillyard, Carpets/Mats $2,413.50
Oncore, Menu Software Annual Fee $700.00
Riddell All American Sports, Football Equipment /Helmets $2,072.48
Software Unlimited Inc., Finacial Software Maintenance $3,000.00
Fund Total: $9,354.43
SPECIAL EDUCATION
Avera St. Lukes, Client Services $707.72
McClane, Kelly, Mileage-Speech/Birth To Three $120.96
Fund Total: $828.68
ENTERPRISE FUND #53
Decker Equipment, Pre-K Tables/Chairs $889.74
Express 2, Gas – Drivers Ed $239.86
Fund Total: $1,129.60
FOOD SERVICE
Buhls Dry Cleaning, Laundry Service $7.99
Variety Food, Dishwasher Rent $79.00
Fund Total: $86.99
Chris Selland gave the financial report and a review of the 2016-2017 fiscal year. All funds were under budget with the general fund expenditures exceeding revenue by approximately $37,000.00.   The State Department of Education has accepted the 2015-2016 audit report.
Superintendent Weber updated the Board on the heating system situation with an option available to rebuild a portion of the current boiler at a cost of approximately $25,000.00 in order to build the funds necessary in the capital outlay fund over a period of years to do a complete upgrade on the system. Superintendent Weber also advised that he is considering the purchase or lease of a new or used mini-bus as the mileage is getting up there on the two that we have, but we will consider that purchase or lease for the 2018-2019 school year.
Principal Paula Lynch advised that the cleaning and painting in the elementary is progressing nicely and also fielded questions about the map growth program.
On a motion made by Gary Steichen, with a second by Lisa Snedeker, the 2016-2017 Board of Education was officially adjourned and Superintendent Weber was appointed as temporary Board Chair. Motion carried.
The Oath of Office was administered to Neal Hiemstra, who will begin his three-year term on the Board, having run unopposed. Lisa Snedeker also ran unopposed for a new three-year term.
Motion was made by Jodi Doering, with a second by Todd Olinger, to approve the appointment of Jason White as Board Chair for the 2017-2018 term.  Motion carried.
The Board approved the following appointments on a motion by Jodi Doering, seconded by Todd Olinger:
Vice Chair – Lisa Snedeker
Negotiations Committee – Todd Olinger and Jodi Doering
Buildings and Grounds Committee – Neal Hiemstra and Jason White
Vocational Agriculture Representative – Lisa Snedeker
James Valley Educational Consortium Co-op Representative – Superintendent Rod Weber
Motion carried.
The Board entered into executive session at 7:56 p.m., as motioned by Todd Olinger, with a second by Lisa Snedeker. The purpose of the executive session was to discuss matters pertaining to personnel pursuant to SDCL #1-25-2.1. Motion carried. The Board reconvened into regular session at 8:05 p.m.
After holding a public hearing based on the provisions of SDCL 13-11-2, the Board approved adoption of the 2017-2018 school budget on a motion by Jodi Doering, seconded by Lisa Snedeker.  Motion carried.

The following designations for 2017-2018 were approved on a motion by Todd Olinger, seconded by Jodi Doering:
–    Designate First National Bank and Dakotaland Federal Credit Union as the school district’s official depositories and Hegg Insurance as Insurance Agent of record.
–    Designate Superintendent Rod Weber as the Director of all federal programs of the Woonsocket School District.
–    Designate the building principals and the Student Advisor as the school system’s truancy officers.
–    Designate Rodney Freeman as the 2017-2018 school district’s attorney of record.
–    Designate Chris Selland as the school’s authorized representative to both SDRS and Insurance Groups as well as the school district’s custodian of accounts.
–    Establish the date and time for monthly school board meetings as the second Monday of the month at 7:00 p.m. in the DDN Classroom.
–    Establish the Board Member’s per diem and mileage at $70.00 per regular and special meeting. The Board Chair will receive $75.00 per meeting.
Motion carried.
The following items of business were approved on a motion made by Lisa Snedeker, seconded by Neal Hiemstra:
–    Authorize Superintendent Rod Weber to postpone/cancel school for reasons of inclement weather or other matters affecting school or staff.
–    Adopt the following order of business for the 2017-2018 Board of Education:
1)    Call to order/Pledge of Allegiance,
2) Additional agenda items,
3) Approval of agenda,
4) Approval of the minutes,
5) Visitors to the board meeting,
6) Financial reports/bills/governance,
7) Reports and discussion items,
8) Old business,
9) New business,
10) Adjournment.
–    Adopt Robert’s Rules of Order (Revised) as the official governing document for Board of Education meetings.
–    Approve the Assurance of Compliance Standards for all Federal and State programs.
–    Approve the annual School Bus Emergency Assistance Pact for the 2017-2018 school year.
–    Approve the Sanborn Weekly Journal as the Woonsocket School District’s newspaper of record.
–    Approve the following travel rates for overnight stay per diem allowance effective July 1, 2017:
1) $5.00 for breakfast,
2) $7.00 for lunch,
3) $11.00 for supper,
4) Lodging is cost plus tax,
5) Students qualifying for state events with overnight stay receive $7.00 per meal.
–    Admission prices: Students (K-12) $3.00; Adults – $5.00; Doubleheaders – Students (K-12) – $4.00;  Adults – $6.00.
–    Hot Lunch: K-6 – $2.75, 7-12 – $3.00, Adults – $3.70 (see addendum for ala-cart prices)
–    Breakfast: Students (K-12) – $1.95, Adults – $2.95 (see addendum for ala-cart prices)        –    Instrument rent – $10.00 summer, $25.00 school year.
–    Bus Driver Training – $50.00
–    Complimentary passes: 65 years or older/Employees (family) /Board (family)//Superintendent discretion.
–    Season Passes: Adults $45.00, Students $25.00, Family $85.00 (includes children K-12)        –    Student Planners: $3.50
–    Driver’s Education: $199.00 per session, retake – $75.00, out of district students – $300.00.
–    Four- to five-year-old pre-school – $50.00 per month (two and a half days per week – full days).
–    Three-year-old pre-school – $35.00  per month (two days per week – half days)
–    Mileage reimbursement:  0.42 per mile.
–    Substitute Teacher pay – Certified – $100.00, Non-certified – $85.00, Long term (after five consecutive days) – $120.00
–    Election official pay – $100.00 per day
–    Officials/Referees:
1) Clock/Shot clock – $30.00 varsity, $15.00 junior varsity,
2) Basketball – Grade School (fifth-eighth) – $25.00, Ninth Grade and Junior Varsity – $35.00, Junior Varsity and Varsity – $90.00, Doubleheader Varsity – $105.00,
3) Football – $100.00,
4) Volleyball Line Judging – $35.00 per night, Volleyball Official –  Junior Varsity and Varsity – $85.00;
Motion carried.
Motion was made by Jodi Doering, with a second by Neal Hiemstra, to table the approval of the 2017-2018 consolidated application for Title 1 and Special Education Federal programs.  This approval was tabled due to the fact that the allocations have been delayed from the Federal Government and the deadline for application submissions has been extended. Motion carried.
Motion was made by Todd Olinger, with a second by Jodi Doering, to approve membership in SDUSA (formerly the SD Coalition of Schools) for 2017-2018. Motion carried.
Motion was made by Lisa Snedeker, with a second by Todd Olinger, to approve the 2015-2016 school audit. Motion carried.
Motion was made by Jodi Doering, with a second by Neal Hiemstra, to authorize Chris Selland to obtain fuel oil quotes for 2017 – 2018 for the August meeting. Motion carried.
Motion was made by Todd Olinger, with a second by Neal Hiemstra, to approve the technology equipment plan for 2017-2018 with a total price of $61,945.92 to include 30 Fujitsu laptops with three-year warranties (Teaching staff), 40 I-Pad minis (Elementary Students), 40 Lenovo Chrome books (Elementary and JH Students), two smartboards, one chrome book cart, one I-Pad cart, and one Ruckus wireless upgrade with eight access points and installation. Motion carried.
Motion was made by Jodi Doering with a second by Lisa Snedeker to approve an extension of the current K&D (Foreman) Bus contract for two years (2017-2018 and 2018-2019) with the same general provisions and a three percent increase on the regular routes. Motion carried.
On a motion by Lisa Snedeker, with a second by Todd Olinger, the Board approved a budgeted 2017-2018 operating transfer of $75,000.00 from the General Fund to Enterprise Fund #53 (Pre-K and Driver’s Education). Motion carried.
Motion was made by Jodi Doering, with a second by Todd Olinger, to approve a stipend of $50.00 each for the following staff /substitute to attend a summer autism training session on August 8th to be held at the school: Shelley Schlicht, Kelly McClane, Karen Jackson, Carrie Gutierrez, Jessica Anderson, Matt Henricksen, Lynn Klaas, Cathy Hegg and Rebecca Grassel. The training will be conducted by The Center for Disabilities at a cost of $800.00 plus travel expenses. Motion carried.
The Board authorized boiler repair to be performed by Midwest Boiler at a cost of $24,900, on a motion by Todd Olinger ,with a second by Lisa Snedeker. Repairs are scheduled to be completed prior to the start of school. Motion carried.
There being no further business to come before the Board, the July 10, 2017, regular board meeting of the Woonsocket Board of Education was adjourned at 8:36 p.m., on a motion by Neal Hiemstra, with a second by Jodi Doering. Motion carried.
JASON WHITE
Chair
CRYSTAL A. SELLAND
Business Manager

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