Sanborn Central Board proceedings

Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, March 12, 2018 at 7:00 p.m. in the Sanborn Central Conference room with the following present: Adams, Dean, Enfield, Olson, and Schmit. Others present were Superintendent Siemsen, Elementary/Middle School Principal Vermeulen and Business Manager Bechen.

Pledge of Allegiance.

Motion by Enfield, seconded by Adams, all aye, to approve the agenda as printed.

Motion by Dean, seconded by Schmit, all aye, to approve the minutes of the regular board meeting February 13, 2018, as printed.

Visitor to the Board Meeting was Faye Blindauer.

Motion by Schmit, seconded by Enfield, all aye, to approve the Financial Statement and bills.

General Fund balance, February 1, 2018: $209,366.13. Receipts: taxes $58,010.94, penalties/interest $115.59, interest $6.45, other pupil $29.67, other local income $894.71, state fines $1,514.69, state aid $46,128.00, admission $1,722.74, Medicaid $845.76, school and public lands $15,704.53, bank franchise $5,679.37, shared services grant $10,562.40. Expenditures: $177,082.41, manual journal entry $99.08. Balance: February 28, 2018: $173,399.49. CorTrust Savings balance: February 1, 2018 $150,110.17. Receipts: interest $0.00. Expenditures: $0.00. Balance: February 28, 2018: $150,110.17.

Capital Outlay Fund balance, February 1, 2018: $878,972.04. Receipts: taxes $36,846.59, penalties/interest $61.62, interest $35.47.  Expenditures: $866.41. Balance, February 28, 2018: $915,049.31.

Special Education Fund balance, February 1, 2018: $131,284.22. Receipts: taxes $6,186.70, penalties/interest $3.03, interest $4.14, Medicaid $71.00. Expenditures: $26,703.71. Balance, February 28, 2018: $110,845.38. CorTrust Savings balance, February 1, 2018: $1,827.06. Receipts: interest $0.00. Balance, February 28, 2018: $1,827.06.

Pension Fund balance, February 1, 2018: $396.56. Receipts: taxes $0.87, penalties/interest $0.29. Expenditures: $0.00.  Balance, February 28, 2018: $397.72.

Food Service Fund balance, February 1, 2018: ($2,617.32). Receipts: student meals $6,330.89, adult meals $220.75, ala carte $857.64, certification $172.62, federal reimbursement $5,286.39. Expenditures: $14,023.91. Balance, February 28, 2018: ($3,772.94).

Enterprise Fund balance, February 1, 2018: ($4,851.40). Receipts: $2,485.00. Expenditures: $3,730.94. Balance, February 28, 2018: ($6,097.34).

Scholarship Fund balance, February 1, 2018: $12,685.27. Receipts: interest $0.49. Expenditures: $0.00. Balance, February 28, 2018: $12,685.76. Peters Scholarship balance: $12,685.76; Nelson Scholarship balance: $0.00.

Trust and Agency Funds balance, February 1, 2018: $62,154.37. Receipts: $4,228.43. Expenditures: $6,699.24. Balance, February 28, 2018: $59,683.56.

Salaries and benefits for the month of March 2018 were as follows:

General Fund: $137,693.61;

Special Education: $19,430.65; Food Service: $8,430.27;

Enterprise: $3,623.31.

Claims approved: GENERAL FUND – A-Ox Welding, cylinder rent $32.30, ag shop welding supply $395.61; Brooks Oil Co., fuel $3,347.56; Central Electric, February electricity $4,651.98; Clayton’s Repair, bus repair $90.00, four bus tires $488.60; CorTrust VISA, air cards $82.15; Dawson Construction, January through March garbage service $677.04; Day’s Inn, superintendent room $114.00; Department of Revenue, water testing $15.00; Heartland Paper Co., janitor supply $1,162.68; Hillyard, janitor supply $104.60;

[IMPREST FUND: C Danek, basketball shot clock $285.00; Elkton School, girls’ basketball financial loss $431.20; C Flatten, basketball clock $270.00; Jason Wenzel, doubleheader basketball referee $105.00; Jordon Opp, doubleheader basketball referee $105.00; Josh Odens, doubleheader basketball referee $105.00; Joel Osborn, doubleheader basketball referee/mileage $168.00; Cade Schmitt, junior varsity doubleheader basketball referee $70.00; Mark Logan, doubleheader basketball referee/mileage $138.60; Bob Malloy, doubleheader basketball referee $105.00; Tim McCain, junior high basketball referee $75.00; Madi Moody, middle school dance disk jockey $20.00; Tucker Kingsbury, junior high basketball referee $75.00, junior varsity basketball referee $140.00; Charlie Larson, junior varsity doubleheader basketball referee $70.00; Matt Henriksen, junior high basketball referee $150.00];

Josten’s, second yearbook payment $1,448.00; K&D Busing, February co-curricular travel $1,320.33; Jennifer Larson, reimbursement workshop registration $100.00; Menards, janitor supply $131.81; Mid-Dakota Technologies, February technical support $140.00; Pioneer Drama Service, high school play scripts $128.00, royalty fee $120.00; Quill, ink cartridges $1,121.90; Rudy’s Auto Body and Towing, tow service $400.00; Running’s Supply, ag shop supply $8.99; Santel Communications, phone $259.06; SD Association of School Business Officials, conference registration $75.00; University of Oregon, dibels $60.00;

University of Sioux Falls, elementary workshop registrations $570.00; Wheelco, bus air filter $119.93; Williams Musical and Office Equipment, instrument repairs $81.50.

CAPITAL OUTLAY Fund — A&B Business, copier rent $866.41; Tessiers, gym air-conditioning project $46,800.00.

SPECIAL EDUCATION Fund – Behavior Care Specialists, February tuition services $6,242.00; Cortrust VISA, two autism conference registrations $200.00; February 2018 Service Mileage, $378.00; February 2018 Speech mileage $41.16; Kylie Pauly, February 2018 service $20.00.

FOOD SERVICE Fund – Card Services, food $77.48; Darrington Water, SS tank $24.00; Dean Foods, milk $516.15; Earthgrains Baking, bread $113.84; Hillyard, supply $485.04; Reinhart Foodservice, food $2,888.63, supplies $37.18; Walmart, food $80.41, supplies $4.24.

ENTERPRISE Fund – None.

Old Business: None.

New Business:

Motion by Adams, seconded by Dean, all aye, to approve the 2018-2019 academic calendar as printed. Discussed why a half day helps transition the kids back into school.

Discussion of football field additions with the board needing more confirmative information of costs to make a decision.  In order to do this, the board will come up with a number of options for seating, and take those options to the bid process so that more solid figures can be obtained. This will provide the board with ample information to make an informed decision. No motion was made.

Mr. Siemsen reported on the following:

•The Legislative sessions continue through this month.  Based upon the ongoing dialogue, it is in the opinion of the Superintendents Association of South Dakota that there will be a one percent increase to the funding formula this year.  However, the appropriators have not finalized their figures as of yet, so this still could change;

•Spring Activities are ramping up with winterguard, band and chorus concerts, agriculture CDE’s, golf, and track set to begin this month;

•The water tank/well situation will continue to be monitored;

•The hydraulic hoses on the tractor had to be fixed, as they burst during this last snow fall;

•A bid was discussed for the cost of constructing a storage building with Jim Fridley;

•Held a discussion about the bus situation regarding the one that is down;

•The Light project is a go;

•AC project has gone well, just waiting for nice weather to test;

•Tessiers will be adding the ventilation to the shop for the welders;

•Third Quarter ended on March 9th;

•Honor Roll and report card distribution will be held on March 19th;

•No school on March 16th, 30th, and April 2nd;

•Northern Plains Insurance Group meeting is scheduled for March 21st, Gayle and Mr. Siemsen will attend;

•Senior Experience presentations will be held on March 28th;

•Prom is scheduled for April 7th.

Mrs. Vermeulen reported on:

•The ACCESS testing for LEP students at the colony is completed and returned;

•The results from last year’s Science Test were received and distributed to parents. Students in grades 5, 8, and 11 participated. The results were limited to a scale score and a performance level;

•Smarter Balanced testing window – Grades 3-8 and 11: March 7 – May 4, Colony: March 19 – April 20;

•Science Testing window –  Grades 5, 8, and 11: April 2 – May 4;

•Paper/pencil versions of both the science and Smarter Balanced tests are still available for the colony;

•Mrs. Vermeulen will be delivering one Home School test – grade 4.

Motion by Dean, seconded by Adams, all aye, to approve the rates for the summer Driver’s Education program as $200.00 for in-district and $350.00 for out-of-district students.

Motion by Schmit, seconded by Adams, all aye, to acknowledge the letter received by the Sanborn Central Education Association to enter into negotiations. The date for negotiations will be April 9 in conjunction with the regularly scheduled board meeting.

Motion by Dean, seconded by Enfield, all aye, to approve executive session SDCL 1-25-2(1) to discuss personnel and student affairs with possible motions to follow at 8:25 p.m. Regular session resumed at 9:15 p.m.

Motion by Enfield, seconded by Adams, all aye, to approve the certified and classified contracts for the 2018-2019 school year with the understanding that some reassignments and letters of intent to not rehire may be necessary.

Motion by Dean, seconded by Schmit, all aye, to approve all extra-curricular contracts for the 2018-2019 school year with the understanding that some reassignments and letters of intent to not rehire may be necessary.

Motion by Adams, seconded by Schmit, all aye, to approve the hiring of Megan Wilson in the position of High School Math teacher effective in the 2018-2019 school year.

Motion by Enfield, seconded by Adams, all aye, to approve the hiring of Nikki Dawson in the position of Middle School Language Arts/Social Studies effective in the 2018-2019 school year.

Regular Board meeting will be held on Monday, April 9, 2018, at 5:00 p.m in the Sanborn Central School Conference Room. Board meeting first and then negotiations will follow with certified staff.

Motion by Adams, seconded by Schmit, all aye, to adjourn the meeting at 9:17 p.m.

Gayle Bechen

Business Manager

Troy Olson

Board Chair

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