Sanborn Central Board proceedings

Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, April 9, 2018, at 5:00 p.m. in the Sanborn Central Conference room with the following present: Adams, Enfield, Olson, and Schmit. Others present were Superintendent Siemsen, Elementary/Middle School Principal Vermeulen and Business Manager Bechen. Clayton Dean arrived at 5:04 p.m.

Pledge of Allegiance.

Motion by Adams, seconded by Enfield, all aye, to approve the agenda as printed. 

Motion by Schmit, seconded by Adams, all aye, to approve the minutes of the regular board meeting March 12, 2018, as printed.

Visitors to Board Meeting. None. 

Motion by Enfield, seconded by Dean, all aye, to approve the Financial Statement and bills. 

General Fund balance, March 1, 2018: $173,399.49. Receipts: taxes $24,732.11, penalties/interest $68.29, interest $3.27, other pupil $89.36, other local income $2.00, state fines $1,142.62, state aid $46,128.00, admission $125.12.  Expenditures: $157,252.45, manual journal entry $5.00. Balance, March 31, 2018: $88,432.81. CorTrust Savings balance, March 1, 2018: $150,110.17. Receipts: interest $55.64. Expenditures: $0.00.  Balance, March 31, 2018: $150,165.81. 

Capital Outlay Fund balance, March 1, 2018: $915,049.31. Receipts: taxes $15,191.47, penalties/interest $29.39, interest $39.76.  Expenditures: $47,666.41. Balance, March 31, 2018: $882,643.52.

Special Education Fund balance, March 1, 2018: $110,845.38. Receipts: taxes $2,554.66, penalties/interest $1.50, interest $3.74. Expenditures: $26,311.81. Balance, March 31, 2018: $87,093.47. CorTrust Savings balance, March 1, 2018: $1,827.06. Receipts: interest $0.56. Balance, March 31, 2018: $1,827.62. 

Pension Fund balance, March 1, 2018: $397.72. Receipts: taxes $0.00, penalties/interest $0.00. Expenditures: $0.00. Balance, March 31, 2018: $397.72.

Food Service Fund balance, March 1, 2018: $(3,772.94). Receipts: student meals $6,106.64, adult meals $607.00, ala carte $515.40, certification $145.44, federal reimbursement $4,548.70. Expenditures: $12,657.24, non-sufficient funds check $104.00. Balance, March 31, 2018: $(4,611.00).

Enterprise Fund balance, March 1, 2018: $(6,097.34). Receipts: $2,200.00. Expenditures: $3,623.31. Balance, March 31, 2018: $(7,520.65).

Scholarship Fund balance, March 1, 2018: $12,685.76. Receipts: interest $0.53, contributions $500.00. Expenditures: $0.00. Balance, March 31, 2018: $13,186.29. Peters Scholarship balance: $12,686.29; Nelson Scholarship balance: $500.00.

Trust and Agency Funds balance, February 28, 2018: $59,683.56. Receipts: voided check $20.00. Balance, March 1, 2018: $59,703.56. Receipts: $5,786.74. Expenditures: $2,314.83. Balance, March 31, 2018: $63,175.47.

Salaries and benefits for the month of April 2018 were as follows: 

General Fund: $131,788.37; 

Special Education: $19,703.47; 

Food Service: $8,636.89; 

Enterprise: $3,730.96.

Claims approved: GENERAL FUND – A-Ox Welding, cylinder rent $29.75, ag shop flashback arrest torch $82.35; Automatic Building Controls, batteries $67.86; Jacque Bratcher, winterguard fuel $224.87; Brooks Oil Co., liquid propane $2,525.00, gas $1,848.70, #1 diesel $1,946.11; CarQuest, Auto Parts, bus supply $358.00; Clayton’s Repair, bus repair $335.00, six bus tires $732.90; CorTrust VISA, air cards $120.03, athletic directors conference gas $28.01; Dakota Two Way, radio repair $84.20; Department of Revenue, water testing $15.00; Farmers Elevator, janitor supply $28.97; Heartland Paper Co., janitor supply $929.56; Henry Schein, AED pads $91.28; 

[IMPREST FUND: Allison Cimpl, senior project judge $75.00; Hanson School, 4B boys basketball loss $113.30; Riggs Premier Football, coach clinic $50.00]; 

K&D Busing, FFA split travel $539.28; Tim McCain, athletic directors conference meals $34.15; Menards, janitor supply $4.99, elementary supply $21.32, middle school supply $21.32, high school supply $21.32; Mid-Dakota Technologies, March tech support $140.00; Richard Olsen, volleyball clinic registration $55.00, volleyball clinic room $89.99; Petty Cash, postage $50.00; Premier Equipment, bus rebuilt engine $17,260.36; Runnings, ag shop supply $22.95; Sanborn Weekly Journal, legal notice $29.81; Santel Communications, phone $223.59; School Specialty, elementary supply $8.37; South Dakota High School Activities Association, 2017-18 participation fees $720.00, 2017-18 rule books $30.00; Wharton Computer Repair, elementary iPad repair $120.00. 

CAPITAL OUTLAY Fund — A&B Business, copier rent $866.41, AED with pads $1,714.00; Bechen Electric, LLC, led lighting $70,000.00; Wordware, lunch software support $1,367.00.

SPECIAL EDUCATION Fund – Behavior Care Specialists, March tuition services $6,242.00; March 2018 Service Mileage, $315.00; 

[IMPREST: USD Center Disability, two conference registration $300.00]; 

James Valley Education Coop, psych services $1,800.00, physical therapy services $2,400.00, occupational therapy services $3,240.00, administrative services $3,960.00; Kelly McClane, conf meal reimbursement $11.99; February 2018 Speech mileage $29.40; Kylie Pauly, March 2018 service $40.00; Paula Sanderson, conference meal $15.00, conference room $70.53, speech conference room $70.53. 

FOOD SERVICE Fund – Card Services, food $109.93; County Fair, food $30.19; Darrington Water, SS tank $24.00; Dean Foods, milk $420.61; Earthgrains Baking, bread $73.44; Reinhart Foodservice, food $2,302.69, supply $107.49; Walmart, food $48.26. 

ENTERPRISE Fund – None.

Mr. Siemsen reported on the following:

•Track, Golf, FFA – CDE’s, are all underway and have had some successful competitions already.  

•High school students performed well at the CBH Academic Fest in Mitchell on April 5th.  

•Smarter Balanced testing has begun – Mrs. Vermeulen continues to do a great job in coordinating these tests.  

•Last extra help day of the year is April 27th. 

•May 12th is graduation – practice will be held on May 11th.     

Mrs. Vermeulen reported on: 

•April 5th and 6th, Vermeulen will be in Deadwood for the Elementary Principal Conference.  

•May 3rd, the Preschool Screening is scheduled. Letters will be sent to 14 families. Four students are currently attending preschool four days a week. Letters have been sent along with lunch bills inquiring if parents want to attend preschool for a second year.

•Track has had a slow start, with the first meets being cancelled due to bad weather.

•Smarter Balanced testing is underway.  Hopefully science and Smarter Balanced will be completed in May – delivered one Home School test to be completed.

•April 27th is Extra Help Day.  

•Soccer, baseball and golf are underway – the calendar is full.  

Discussion Items: The Board decided that Awards Recognition will continue to be held in the evening, and they are looking at ways to make it better attended.  

The Board discussed the boys basketball coaching status, with Rod Weber extending his intention to coach in the 2018/2019 season and then resigning, and recommending that current assistant coach Matt Henriksen fill the head coach position in the 2019/2020 season.

The possibility of re-sanding/striping the gym floor was discussed, with the Board deciding to wait and see how other potential projects shake out before proceeding with this. 

The decision was made to keep the charged amount for preschool the same as well as discussing potential shifting of staff to accommodate student needs in both the preschool and kindergarten rooms, depending on student numbers in each class as well as any specific need(s) of any student.

The idea of a proposed joint prom with Woonsocket was brought to the attention of a board member. It has been discussed before, but can be revisited.

The board discussed the options for storage, with the decision being made to solicit local bids for an addition to the existing bus barn. Along with this bid, the board is also looking for bids to add an addition to the current press box/crow’s nest at the football field.

Old Business:

Motion by Schmit, seconded by Enfield, all aye, to approve requesting bids for stadium seating at the football field. The board will open bids submitted at the May meeting and make a decision at that time how to proceed.

New Business:

Motion by Dean, seconded by Adams, all aye, to approve the transfer of $45,896.87 from Capital Outlay fund into the General Fund per SDCL 13-16-6. 

Motion by Adams, seconded by Enfield, all aye, to approve the resolution to join the South Dakota High School Activities Association.

Motion by Schmit, seconded by Dean, all aye, to approve the resignation of Robin Moody from the position of fifth/sixth grade boys’ basketball coach effective at the end of the 2017-2018 school year. The board thanks her for her time and effort in that position.

Motion by Enfield, seconded by Schmit, all aye, to approve the resignation of Sheryl Ischen from the position of aide with much gratitude for her 34 years of service to the district in various capacities, effective at the end of the 2017-2018 school year.

Motion by Adams, seconded by Dean, all aye, to approve the resignation of Deb Ogle from the position of third grade teacher with much gratitude for her 28 years of service to the school district, effective at the end of the 2017-2018 school year.

Motion by Adams, seconded by Enfield, all aye, to approve the contract to Corey Flatten for the position of Power Lifting Coach/Weight Room Coordinator in the amount of $2,000.00 for the 2017-2018 school year.

Motion by Dean, seconded by Adams, all aye, to approve the hiring of Jessica Ronning for the position of Agriculture Teacher and FFA Advisor effective in the 2018/2019 school year.

Motion by Adams, seconded by Enfield, all aye, to go into executive session SDCL 1-25-2(4) for negotiations at 6:53 p.m. Regular session resumed at 9:53 p.m. 

Regular Board meeting will be held on Monday, May 14, 2018, at 7:00 p.m. in the Sanborn Central School Conference Room. 

Motion by Dean, seconded by Schmit, all aye, to adjourn the meeting at 9:54 p.m.

Gayle Bechen

Business Manager

Troy Olson

Board Chair

 

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