Woonsocket School Board proceedings 

UNAPPROVED MINUTES – REGULAR MEETING HELD MARCH 12, 2018 

The Woonsocket Board of Education met in regular session on March  12th, 2018, at 7:00 p.m. in the Distance Learning room of the Woonsocket School. Members attending were: Jason White, Lisa Snedeker, Jodi Doering, Todd Olinger and Neal Hiemstra. Others attending were Superintendent Rod Weber, Paula Lynch, Jason Bruce and Chris Selland. The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.

On a motion by Todd Olinger, seconded by Neal Hiemstra, the Board approved the meeting agenda with five additional items of business to come before the Board. Motion carried.

The minutes of the regular board meeting held on February 13th, 2018, were approved as presented on a motion by Jodi Doering, seconded by Lisa Snedeker. Motion carried.

On a motion by Jodi Doering, seconded by Todd Olinger, the Board approved the claims presented with the addition of approval of a late bill from Waste Management for $698.90  and the February 2018 financial report as follows,  motion carried:

GENERAL FUND,  Beginning balance: $945,649.72; Add receipts: Taxes $40,705.84, Interest $440.04; Other local: $2,171.55;  State: $114,979.10; Federal: $0.00; Total to be accounted for:  $1,103,946.25; less disbursements $171,771.60; Cash balance: $932,174.65; Fund Balance: $932,174.65.

CAPITAL OUTLAY, Beginning balance: $929,679.00; Add receipts: Taxes $51,355.55; Other local:  $0.00;  Federal:  $0.00; Total to be accounted for: $981,034.55;  less disbursements $9,643.32;   Cash balance: $971,391.23; Fund balance: $971,391.23.

SPECIAL EDUCATION, Beginning balance: $360,368.61; Add receipts: Taxes $27,727.41; Other Local: $119.00; State $0.00; Federal: $0.00; Total to be accounted for: $388,215.02; less disbursements $30,013.58; Cash balance: $358,201.44; Fund balance: $358,201.44.

PENSION, Beginning balance: $200,490.95; Add receipts: Taxes $224.49; Other Local: $0.00; Total to be accounted for: $200,715.44; less disbursements $0.00; Cash balance: $200,715.44; Fund balance: $200,715.44.

FOOD SERVICE, Beginning balance: $48,765.10; Add receipts: Pupil receipts $6,159.05; Adult receipts $241.15; Milk receipts $0.00; Interest $1.90; Other local $208.76; State $0.00; Federal reimbursement $7,496.80; Total to be accounted for: $62,872.76; less disbursements $12,520.10; Cash  balance: $50,352.66; Fund balance: $50,352.66.

ENTERPRISE FUND #53, Beginning balance: $69,047.83; Add receipts: Other local $935.00; Total to be accounted for: $69,982.83;  less disbursements $5,173.58;  Cash balance: $64,809.25; Fund balance: $64,809.25.

TRUST AND AGENCY, Beginning balance: $26,227.96; Add receipts: Interest $1.00, Pupil activities $2,242.15; Total to be accounted for: $28,471.11; less disbursements $2,929.25; Fund balance: $25,541.86.

Salaries and benefits for the month of February 2018 were as follows:

General Fund: $124,645.12

Special Education: $17,917.64

Enterprise #53: $5,173.58

Food Service: $5,207.86

GENERAL FUND

First National Bank – Visa, Supplies $1,032.94

AT&T, Cellphone $58.45

Avi Systems, Five Smartboards with Mounting and Warranty $21,370.00

Brooks Oil, Fuel Oil $3,400.20

Burnison Plumbing & Heating, Service Call-Boiler $524.08

CDW Government Inc., Chromebooks (30) $8,250.00

Coca-Cola, Bottled Water – Elementary $17.04

Davison County Implement, Part – Snowblower $28.89

DB Electric, Electric Work $89.05

Dial Corporation, Online Classes $520.00

Econolodge, Lodging – Industrial Tech Conference $134.00

Express 2, Gas – Vehicles $27.42

Express Stop, Gas – Vehicles/Mini-Buses $621.97

Golden West Technologies, Telephone Service Call $62.50

Graves It Solutions, Online Backup Service $300.00

Green Eggs and Ram, Brightl. LCD Projectors (14) Installation $29,799.56

Hillyard, Custodian Supplies $475.38

Howard, Carrie, Scoreboard Operator – Basketball $270.00

[Imprest Fund:

Ball, Kevin, Referee – Girls Basketball $90.00

Cash, Meal Money – State Wrestling $264.00

Kemp, Brandon, Referee – Girls Basketball $90.00

Kemp, Josh, Referee/Mileage – Girls Basketball $126.12

Opp, Jordan, Referee – Basketball Doubleheader $105.00

Osborn, Joel, Referee/Mileage – Basketball Doubleheader $159.60

US Post Office, Postage Expense $147.00

Wenzel, Jason, Referee – Basketball Doubleheader $105.00

February Claims: $1,086.72]

Jostens, Graduation Medals (3) $52.82

K&D Busing Inc., Regular Route/Co-Curricular Route $19,205.85

Kingsbury, Tucker , Referee – Junior High/Junior Varsity Games (11) $325.00

Klaas, Lynn, Reimbursement – Gas For Mini-Bus – Pierre Trip $32.07

Ko’s Pro Service, Oil Change – Van $49.45

Lehr, Dave, Technology Fees $140.00

Menards, Shop Supplies/Floor Tiles $411.50

NorthWestern Energy, Electric Service $6,291.38

Petty Cash, Postage Expense $37.25

Quill Corporation, Supplies $184.86

Ramkota, Lodging – Superintendent $124.99

Region  Music Contest, Group Contest – Instrumental $100.00

Riverside Technologies, Hp Laptops (40) $30,520.00

Sanborn Weekly Journal, Publications $236.05

Santel Communications, Phone/Cable/Internet – Two Computers Towers $6,566.16

SD Association of School Business Officials, Business Manager Conference Fee $75.00

SD Interscholastic AthleticAdministration Association, Ad Conference Fee/Dues $190.00

United Energy/Farmers Alliance, Propane – Government House $353.40

Waste Management of WI-MN, Garbage Service $698.90

Williams Music & Office, Instrument Repair $39.80

Woony Foods, Supplies $250.19

Fund Total: $133,952.87

CAPITAL OUTLAY

A&B Business Equipment, Copier Lease $1,290.06

Associated Consulting Engineering, Inc., Engineering Consultant Fee – Building  Project $10,500.00

Koch-Hazard Architects, Architect Services – Building Project $3,420.15

Fund Total: $15,210.21

SPECIAL EDUCATION

First National Bank – Visa, Monthly Fee – Audible Books $15.92

Avera St. Lukes, Client Services $728.00

Career Connections, Client Services $36.82

[Imprest Fund:

University of SD, Special Ed Conference (2) $350.00

February Claims: $350.00]

Lifequest, Client Services $605.12

SD Department Of Human Services, Client Services – Non Federal Match $1,800.27

Walmart, Special Ed Supplies $155.95

Fund Total: $3,692.08

FOOD SERVICE

Buhls Dry Cleaning, Laundry Service (Two Months) $30.00

Child and Adult Nutrition Services, Food $319.02

Earthgrains Company, Food $172.76

MidWest Fire, Kitchen Fire Suppression Maintenance $173.50

Springs Food Market, Food/Supplies $39.59

Variety Food, Food, Supplies, Dishwasher Rent $4,466.21

Woony Foods, Supplies $1.45

Fund Total: $5,202.53

Chris Selland gave the financial report. The 2016-2017 audit is scheduled for the week of March 26th. Dice Financial has advised that the anticipated health insurance increase will be very minimal, but actual rates are not yet released.

Superintendent Weber advised that the zoning variance for the elementary addition has been approved.

The district has been approached about a three-school wrestling co-op that would include the current co-op of Wessington Springs and Woonsocket with the addition of the Wolsey-Wessington District. Discussion will be held by all Boards prior to the April Board meeting.

Also, the Mt. Vernon district has approached the Woonsocket and Sanborn Central Administrations about the possible sharing of Guidance Counselor Dani Johnson between the three districts. Again, discussion will be forthcoming about the proposal.

General discussion was held concerning the school sentinel program and possible student safety measures that could be implemented.

Also discussed was the public meeting to address questions about the Elementary Principal proposal. The Board thanks those in attendance for their participation.

Superintendent Weber congratulated Lisa Snedeker for being elected to the Board of Directors of Associated School Boards of South Dakota.

Principal Paula Lynch advised that conferences are scheduled for Wednesday, March 14. The Pre-K surveys will be completed shortly and enrollment projections were presented.

The Elementary Parent’s Club hosted their annual Bingo Night with approximately 260 in attendance and funds raised totaling $9,600.00. Thank you to all who helped to organize and plan this event and to all those attending.

Motion was made by Neal Hiemstra, with a second by Jodi Doering, to approve the following non-certified contracts for 2018-2019:  Julie Bebout, Jennifer Goergen, Trent Clayton, Jamie Miller, Cathy Hegg, Jessica Anderson and Luci Grassel. Motion carried.

Motion was made by Todd Olinger, with a second by Lisa Snedeker, to approve the following certified staff contracts for 2018-2019: Karen Jackson, Armando Rodriguez, Jessica Bruce, Sarah Jensen, Rosemarie Delvaux, Jason Bruce, Bev Dunn, Darin Schmiedt, Shannon VanHeerden, Craig Lieber, Mitch Korbel, Rick Olsen, Dayna Rodriguez, Jacque Bratcher, Lynn Klaas, Emily Henriksen, Sarah Lieber, Kylie Pauly, Matt Henriksen, Rebecca Potrament, Shelley Schlicht, Dani Johnson, Charley Larson and Chris Selland.  Motion carried.

Motion was made by Neal Hiemstra, with a second by Jodi Doering, to approve an audit with Schoenfish, Inc. for the 2016-2017 school year. Motion carried.

It was moved by Lisa Snedeker, with a second by Todd Olinger, to approve one-time bonus stipends as per addendum A to be paid on the first pay day in April. The stipends will help the general fund comply with the state fund balance caps implemented for the 2017-2018 year.

Motion was made by Jodi Doering, with a second by Lisa Snedeker, to approve the 2018-2019 school calendar. Motion carried.

Motion was made by Jodi Doering, with a second by Todd Olinger, to approve the hire of Kacee Kopfmann as Second Grade Instructor effective with the 2018-2019 school year at a salary of $37,600.00. Motion carried.

Motion was made by Lisa Snedeker, seconded by Todd Olinger, to approve the following changes for school district account signature cards:

General Fund and Food Service Fund: Delete Gary Steichen and Darrin Uttecht;

General Fund and Food Service Fund: Add Jodi Doering and Neal Hiemstra;

Trust and Agency Fund: Add Luci Grassel.

Motion carried.

On a motion by Jodi Doering, with a second by Neal Hiemstra, the Board moved into executive session at 8:12 p.m. to discuss a student matter pursuant to SDCL #1-25-2.2. Motion carried.

The Board reconvened into regular session at 9:50 p.m.

There being no further business to come before the Board, the March 12th, 2018, regular board meeting of the Woonsocket Board of Education was adjourned at 9:51 p.m. on a motion by Neal Hiemstra with a second by Jodi Doering. Motion carried.

JASON WHITE

Chair

CRYSTAL A. SELLAND

Business Manager

 

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