Woonsocket School Board proceedings

UNAPPROVED MINUTES – REGULAR MEETING HELD SEPTEMBER 10, 2018 

The Woonsocket Board of Education met in regular session on September 10th, 2018, at 7:00 p.m. in the board room of the Woonsocket School. Members attending were: Jason White, Neal Hiemstra, Lisa Snedeker, Todd Olinger, and Jodi Doering. Others attending were Superintendent Rod Weber, Sarah Jensen, Jason Bruce and Chris Selland. The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.  

On a motion by Todd Olinger, seconded by Jodi Doering, the Board approved the meeting agenda with one additional item of business to come before the Board. Motion carried.

The minutes of the regular board meeting held on August 13th, 2018, were approved as presented on a motion by Lisa Snedeker seconded by Neal Hiemstra. Motion carried.  

Lisa Snedeker updated the Board with progress to date on the daycare proposal.  The organization is applying for 503C status that will allow them to submit grant applications. They are waiting to apply for a grant for fencing and have received offers of donations/materials from several entities. The tentative opening date, if all goes as planned, is late spring.  The school district has agreed to allow the organization to use the former Pre-K building, but the district will not be involved in the daycare finances or day-to-day operations.  

On a motion by Jodi Doering, seconded by Todd Olinger, the Board approved the claims presented and the August 2018 financial report as follows, motion carried:

GENERAL FUND, Beginning balance: $687,435.44; Add receipts: Taxes $5,613.88; Interest $402.69; Other local: $3,096.85;  State $135,964.65; Federal $0.00; Total to be accounted for: $832,513.51; less disbursements $133,233.35; Cash balance: $699,280.16; less contracts and accounts payable/transfers; $0.00;  plus accounts receivable: $0.00;  Fund Balance: $699,280.16.

CAPITAL OUTLAY, Beginning balance: $924,302.61; Add receipts: Taxes $2,331.26; Other local:  $0.00; Federal: $0.00. Total to be accounted for: $926,633.87; less disbursements $176,668.78;   Cash balance: $749,965.09; less accounts payable: $0.00; Fund balance: $749,965.09

SPECIAL EDUCATION, Beginning balance: $396,679.92; Add receipts: Taxes $1,208.61; Other local: $0.00; State $0.00; Federal $0.00; Total to be accounted for: $397,888.53; less disbursements $21,973.75; Cash balance: $375,914.78; Less contracts and accounts payable/transfers; $0.00; Fund balance: $375,914.78.

PENSION, Beginning balance:  $165,735.76; Add receipts: Taxes $59.47; Other local: $0.00; Total to be accounted for: $165,795.23; less disbursements, $0.00; Cash balance: $165,795.23: Fund balance: $165,795.23.

FOOD SERVICE, Beginning balance:  $49,048.12; Add receipts:  Pupil receipts $9,422.95; Adult receipts $267.25; Milk receipts $0.00; Interest $2.70; Other local:  $42.75; State $0.00;  Federal reimbursement $0.00; Total to be accounted for: $58,783.77;  less disbursements $5,565.22; Cash  balance; $53,218.55;  Less contracts/accounts payable; $0.00; plus accounts receivable; $0.00: Fund balance $53,218.55.   

ENTERPRISE FUND #53, Beginning balance: $108,617.15;  Add receipts: Other local: $1,399.79; Total to be accounted for: $110,016.94; less disbursements: $2,686.52;  Cash balance;  $107,330.42; Less contracts/accounts payable; $0.00; Fund balance:  $107,330.42. 

TRUST AND AGENCY, Beginning balance: $21,120.67; Add receipts: Interest $1.14; Pupil activities $126.00; Total to be accounted for: $21,247.81; less disbursements $1,183.60; Fund balance: $20,064.21.

Salaries and benefits for the month of August 2018 were as follows:

General Fund: $110,108.91;

Special Education: $17,454.90;

Enterprise #53: $4,896.65;

Food Service: $5,096.26;

GENERAL FUND                            

First National Bank – Visa, Safe Deposit Box Rent $20.00

Agtegra, Chemical $56.57

Arrowwood, Lodging – Superintendent Conference $101.95

Associated School Boards of South Dakota, Convention (3) $555.00

AT&T, Cellphone $61.30

Barton’s Heating & Cooling, Control Board/Service Call Weight Room $332.47

Brooks Oil, Fuel Oil $4,816.00

Chester Area School, Online Classes $250.00

City of Woonsocket, Water Service $64.03

Classroom DirectElementary, Supplies $463.63

Decker Equipment, Custodian Supplies/Mirrors $269.31

Express 2, Gas – Mini-Buses $104.39

Express Stop, Gas-Mini Buses/Vehicles/Mower $453.89

Golden West Technologies, Telephone Service Call $62.50

Goodheart-Willcox Publisher, Computer Class Curriculum $179.19

Grassel, Luci , Reimbursement-  Postage Expense $12.63

Hillyard, Custodian Supplies/Floor Finish $455.02

[Imprest Fund:

Collins, Kim, Referee – Volleyball $85.00

Kiehl, Lori, Referee/Mileage – Volleyball $118.60

Mitchell School District, Cross-Country Fee $30.00

U.S. Post Office, Postage Expense $250.00

Total August Claims: $483.60]

K&D Busing Inc., Regular Route/Co-Curricular Route $14,236.11

KO’s Pro Service, Hardware/Oil $13.05

Lehr, Dave, Technical Support Fee $140.00

Local Lumber, Paint/Painting Supplies $428.47

Lodge At Deadwood, Lodging – Superintendent/Administrator/Elementary Principal Conference $477.00

Mcleods, High School Supplies/Teacher Memo Books/Leave Forms $410.72

Menards, Custodian/Shop Supplies $177.65

Midwest Fire, Fire System Maintenance/Recertification $289.85

Mystery ScienceElementary, Curriculum $99.00

NorthWestern Public Service, Electric Service $2,744.22

Petty Cash, Postage Expense $43.32

Popplers Music, Vocal Music $29.95

Quill Corporation, Elementary/High School Supplies $790.53

Remedia Publications, Title Supplies $435.74

Riverside Technologies, Technology Supplies $120.00

Sanborn Weekly Journal, Publications $504.55

Santel Communications, Phone/Cable/Internet $278.43

School Mate, 7-12 Student Planners $356.25

South Dakota High School Activities Association, Membership Dues $155.00

Sportboardz, Track Updates – Sports Board $20.00

Teacher Direct, Elementary Supplies $500.50

Waste Management of WI-MN, Garbage Service $707.33

West, Janae, Reimbursement – Background Check $43.25

Williams Music & Office, Instrument Repairs $88.00

Woony Foods, Supplies/Food $11.50

Fund Total: $31,841.90

CAPITAL OUTLAY

A&B Business Equipment, Copier Lease $1,229.47

G&R Controls, Addition Payment $97,299.00

Green Eggs And Ram, Smart Panels For Smartboards $2,820.37

Tellinghuisen Inc., Addition Payment $185,993.00

Fund Total: $287,341.84

SPECIAL EDUCATION

First National Bank – Visa, Audible Books – Special Education – Visa $15.92

Avera St. Lukes, Client Services $420.00

Parent/Guardian, Mileage $722.40

South Dakota Department of Human Services, Client Services – Non-Federal Match $34.25

Fund Total: $1,192.57

FOOD SERVICE                            

Buhls Dry Cleaning, Laundry Service $11.50

Earthgrains Company, Food $70.00

Goergen, Jennifer, Meal Allowance – Conference $22.00

Variety Food, Food, Supplies, Dishwasher Rent $4,943.12

Walmart, Food $67.04

Woony Foods, Supplies/Food $5.37

Fund Total: $5,119.03

Chris Selland gave the financial report and explained how funding for the special education program works. Even though the state has increased the dollar amounts for each disability category, no new funding is received by the district until the state-determined  need designation ($228,727.00 for 2018-19) exceeds the amount  that the district receives in local taxes and federal funding (estimated at $320,000.00 for 2018-19). The school is now serving more special needs students, but funding levels remain what we receive in local and federal funding. Thus, funding levels will not increase even though the disability categories have increased and more special education students are being served until the state-determined need exceeds the amount of revenue received from local and federal sources. At that time, state special education funds are dispensed to make up any shortfall between the designated need and the revenue from local/federal sources. The school added an additional special education teacher in 2017-18 and  are levying the maximum for special education taxes payable in 2019, but will need to monitor the special education funding levels.

Superintendent Weber outlined the new activity emergency plan that is now required by the state. He also advised that we have added the fourth bus route back for this year. The district had cut a route that was added last year in an effort to reduce costs, but found it was causing too long of times on the bus for some students. The Board is utilizing the district owned mini-bus for this route in an effort to provide the extra route in the most cost efficient manner.

The elementary addition move went smoothly with very few things yet to be completed. The staff and students are enjoying their new space and plans are to put a virtual tour of the addition on the web-site and also for the public to tour the new facility during conferences. Plans are being made for some landscaping efforts with the WEPC assisting and several student groups (NHS, Student Council and Seniors) agreeing to provide benches for the area.

Lead Teacher Sarah Jensen provided the Board with the elementary and special education staff schedules that have been worked out and advised that things were going well after a few minor adjustments to the schedule. 

Discussion was held on the opt-out amount request for taxes payable in 2019. This request for opt-out taxes payable in 2019 will be the last year of our current seven year opt-out authorization ($250,000.00 maximum). Opt-out authorization renewal will be addressed  in early 2019. Motion was made by Jodi Doering, with a second by Lisa Snedeker, to approve the following resolution #4671 tax levy request for taxes payable in 2019 to the county auditors:  

Ag – $1.512 

Owner Occupied – $3.383

Other – $7.001

General Fund Opt-Out – $50,000.00

Special Education – $1.567

Capital Outlay – $660,000.00

Bond Redemption – $0

Motion carried.

Motion was made by Neal Hiemstra, with a second by Jodi Doering, to approve a lane change for Kylie Pauly ($1,000.00) to BA+15 and a correction to motion #32 from the August 2018 meeting for Jessica Bruce’s lane change which should have been one lane change at $1,000.00 instead of two lane changes at $2,000.00. Motion carried.  

Motion was made by Lisa Snedeker, with a second by Neal Hiemstra, to approve Matt Henriksen as Fifth/Sixth Boys Basketball Coach for the 2018-19 term at a stipend of $1,250.00. Motion carried.    

Motion was made by Jodi Doering, with a second by Todd Olinger, to approve Schoenfish, Inc. for the 2017-2018 annual audit. Motion carried.  

It was moved by Lisa Snedeker, with a second by Neal Hiemstra, to approve Shelley Schlicht as shared Football Cheerleader Advisor at a stipend of $500.00. Motion carried.   

Motion was made by Jodi Doering, with a second by Lisa Snedeker, to approve the following bus pay for routes and activities with the school-owned mini-buses:  regular route – $33.00 each  per a.m. and p.m. route,  and activities (practices, games, etc.) – $11.25 per hour for driving and layover time, effective September 11, 2018. Motion carried.  

Motion was made by Todd Olinger, with a second by Neal Hiemstra, to approve a change in the location of Board meetings from the Distance Learning room to the board room in the new elementary addition. Motion carried.  

There being no further business to come before the Board, the September 10th, 2018, regular board meeting of the Woonsocket Board of Education was adjourned at 8:51 p.m. on a motion by Neal Hiemstra, with a second by Jodi Doering. Motion carried.  

JASON WHITE 

Chair

CRYSTAL A. SELLAND 

Business Manager

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