Woonsocket School Board proceedings

UNAPPROVED MINUTES – REGULAR MEETING HELD OCTOBER 8, 2018 

The Woonsocket Board of Education met in regular session on October 8th, 2018, at 7:00 p.m. in the Board room of the Woonsocket School. Attending members were: Jason White, Neal Hiemstra, Lisa Snedeker, and Todd Olinger. Jodi Doering arrived at 7:30 p.m. Others in attendance were Superintendent Rod Weber, Chris Brockeveldt representing Koch-Hazard Architects, Jason Bruce and Chris Selland. The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.

On a motion by Todd Olinger, seconded by Lisa Snedeker, the Board approved the meeting agenda as presented. Motion carried.

The minutes of the regular board meeting held on September 10th, 2018 were approved as presented on a motion by Lisa Snedeker seconded by Neal Hiemstra. Motion carried.  

Chris Brockeveldt of Koch-Hazard Architects summarized the change orders that have been approved in regards to the elementary addition project. The additional expenses on the project totaled approximately $13,000, which includes professional abatement of the asbestos tile in the hallway performed by Gary Snow and Associates in the amount of $4,995.00. The other additional expenses were either due to unforeseen circumstances as the project moved forward or minor errors in the bidding process. 

On a motion by Neal Hiemstra, seconded by Todd Olinger, the Board approved the claims presented and the September 2018 financial report as follows, motion carried:

GENERAL FUND, Beginning balance: $699,280.16; Add receipts: Taxes $4,596.06; Interest $331.93; Other local: $3,208.49;  State $97,895.00; Federal $0.00; Total to be accounted for:  $805,311.64; less disbursements $152,215.13; Cash balance: $653,096.51; less contracts and accounts payable/transfers  $0.00; plus accounts receivable $0.00; Fund Balance: $653,096.51.

CAPITAL OUTLAY, Beginning balance: $749,965.09; Add receipts: Taxes $3,141.12; Other local:  $0.00; Federal: $0.00. Total to be accounted for: $753,106.21; less disbursements $287,341.84;   Cash balance: $465,764.37; less accounts payable: $0.00; Fund balance: $465,764.37.

SPECIAL EDUCATION, Beginning balance: $375,914.78; Add receipts: Taxes $1,699.56; Other local: $102.00; State $0.00; Federal $0.00; Total to be accounted for: $377,716.34; less disbursements $20,815.61; Cash balance: $356,900.73; Less contracts and accounts payable/transfers: $0.00; Fund balance: $356,900.73.

PENSION, Beginning balance: $165,795.23; Add receipts: Taxes $11.72; Other local: $0.00; Total to be accounted for: $165,806.95; less disbursements $0.00; Cash balance: $165,806.95; Fund balance: $165,806.95.

FOOD SERVICE, Beginning balance: $53,218.55; Add receipts:  Pupil receipts $4,087.00; Adult receipts $54.50; Milk receipts $0.00; Interest $3.91; Other local: $91.25; State $0.00; Federal reimbursement $0.00; Total to be accounted for: $57,455.21; less disbursements $10,271.99; Cash  balance: $47,183.22; Less contracts/accounts payable: $0.00; plus accounts receivable:  $0.00: Fund balance: $47,183.22.   

ENTERPRISE FUND #53, Beginning balance: $107,330.42;  Add receipts: Other local: $435.00; Total to be accounted for:  $107,765.42; less disbursements: $5,547.33; Cash balance: $102,218.09; Less contracts/accounts payable: $0.00; Fund balance: $102,218.09. 

TRUST AND AGENCY, Beginning balance: $20,064.21; Add receipts: Interest $1.64; Pupil activities $483.60; Total to be accounted for: $20,549.45; less disbursements $1,092.81; Fund balance: $19,456.64.

Salaries and benefits for the month of September 2018 were as follows:

General Fund: $120,282.93

Special Education: $19,623.04

Enterprise #53: $5,547.33

Food Service: $5,152.96

GENERAL FUND                            

First National Bank, Bus Tire/Motor $458.89

Accident Fund, Work Compensation Renewal $11,019.00

American Legion Post #29, Flags (2) $50.00

AT&T, Cell Phone $65.00

Attorney Rodney Freeman, Conference Contribution $135.00

Avi Systems, Smart Board-Ext. Software Warrenty $99.57

Bakers Design, Roses-Homecoming $68.00

Barton’s Heating & Cooling, Use Tax From Prior Bill $9.34

Breckenridge Insurance, Policy Renewal – School  Liability $2,618.21

Buhls Dry Cleaning, Laundry Service – Mop Heads $5.00

Burnison Plumbing & Heating, Repairs – Mop Sink/Boiler Drains $521.61

City Of Woonsocket, Water Service $64.03

Clayton, Trent , Reimbursement -Keys/Frames $52.68

Clubhouse SuitesLodging – Business Manager Conference $199.00

Coca-Cola, Five Gallon Water – Elementary $25.56

Continental Western, Package Policy Renewal/End. $20,964.00

Core Educational Cooperative, Online Courses $1,300.00

Council On College Admission – South Dakota, Counselor Workshop Fee $30.00

DB Electric, Electric Services – HS Leds/Service Calls $397.17

Decker Equipment, Chairs (20) $946.68

Dial Corporation, 2018-19 Membership Dues $600.00

Express 2, Gas – Mini-Buses $305.70

Express Stop, Gas – Vehicles/Mini Buses/Mower $501.59

Hauff Mid-America Sports Inc., Basketball Nets $91.80

Hillyard, Custodian Supplies $795.52

Horizon Health Care, Bus Driver Physical $212.00

[Imprest Fund:

Arlington School, Cross-Country Fee $30.00

CBH Conference, 2018-19 Dues $100.00

Coleman-Egan School, Cross-Country Fee $40.00

Collins, Kim, Referee – Volleyball $85.00

Nihart, Tim, Referee – Volleyball $85.00

Northern State University, All-State Chorus Practice Fee $48.00

Ruth, Mike, Referee/Mileage – Volleyball $121.12

SDSU Music Department, All-State Chorus Practice Fee $40.00

US Post Office, Postage Expense $150.00

Vavra, Gloria, Referee/Mileage – Volleyball $98.44

Total September Claims: $797.56]

J.W. Pepper & Son Inc., Vocal Music 135.97

K&D Busing Inc., Regular Route/Co-Curricular $16,138.52

KO’s Pro ServiceMower, Repairs/Vehicle Maintenance $365.37

Larson, Charley, Reimbursement – Mini-Bus Tire $163.16

Lehr, Dave, Technical Fee $140.00

Local Lumber, Shop Supplies/Elementary Sign $29.69

Menards, Shop Supplies/Elementary Addition Supplies $320.67

NorthWestern Energy, Electric Service $3,001.40

Petty Cash, Postage Expense $8.94

Ramada Inn, Lodging – School Board Convention $583.00

Really Good Stuff, Inc., Elementary Supplies $83.96

Renaissance Learning Inc., Accelerated Reading/Star License $2,078.75

Sanborn Weekly Journal, Publications/Subscriptions $358.37

Santel Communications, Phone/Cable/Internet $291.38

Scholastic, Classroom Magazines $964.59

Technology In Education, Online Classes $1,445.00

United Energy/Farmers Alliance, Propane – Governor’s House $248.28

Waste Management of WI-MN, Garbage Service $709.03

Woony Foods, Custodian Supplies $39.18

Fund Total: $69,438.17

CAPITAL OUTLAY

A&B Business Equipment, Copier Lease $1,229.47

G&R Controls, Building Payment 12,123.00

Karl’s, Ice-Maker $1,439.99

Koch-Hazard Architects, Architect Services $4,851.61

Tellinghuisen Inc., Building Payment $72,393.15

Fund Total: $92,037.22

SPECIAL EDUCATION

First National Bank, Audible Books Fee $15.92

Career Connections, Client Services $27.62

Lifequest, Client Services $625.58

Palace Transit, Transportation Expense $80.00

South Dakota Department of Human Services, Client Services – Non-Federal Match $1,977.53

Fund Total: $2,726.65

FOOD SERVICE

Buhls Dry Cleaning, Laundry Service $15.00

Child and Adult Nutrition, Food $431.44

Earthgrains Company, Food $183.08

Variety Food, Food, Supplies, Dishwasher Rent $6,414.48

Walmart, Food/Supplies $90.27

Woony Foods, Food $10.21

Fund Total: $7,144.48

Chris Selland gave the financial report and reviewed the school property, liability and workman’s compensation insurance renewal. Superintendent Weber advised that the school website has been recently updated. He also advised that Homecoming week went well with just one minor issue that has been taken care of. We are welcoming three new Elementary Students and a new Pre-K Student in the next several weeks. Jason Bruce updated the Board on Fire Safety week plans and other elementary activities. The staff and board would like to thank the Elementary Parent’s Club for purchasing the cabinets for the new fifth and sixth grade rooms and also Swenson Melons for donating pumpkins for all the elementary students. 

Motion was made by Todd Olinger, with a second by Jodi Doering, to approve the appointment of Lisa Snedeker as our School Board’s Associated School Boards of South Dakota LAN and Delegate Assembly Representative for the 2018-19 school year. Motion carried.  

There being no further business to come before the Board, the October 8th, 2018, regular board meeting of the Woonsocket Board of Education was adjourned at 7:59 p.m. on a motion by Neal Hiemstra with a second by Todd Olinger. Motion carried.  

JASON WHITE

Chair

CRYSTAL A. SELLAND 

Business Manager

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