Sanborn Central Board proceedings

Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, October 14, 2019, at 6:00 p.m. in the Sanborn Central Conference Room with the following present: Clayton Dean, Brenda Schmit, and Gary Spelbring. Others present Superintendent Justin Siemsen, Elementary/Middle School Principal Connie Vermeulen, and Business Manager Gayle Bechen. Curtis Adams arrived at 6:30 p.m. Absent: Justin Enfield.

The Pledge of Allegiance was recited.

Visitors to Board Meeting: None.

Motion by Schmit, seconded by Spelbring, all aye, to approve the agenda as amended. Add: New Business: 27-2019/2020 Approve Amendment to Certified Contracts; and 28-2019/2020 Adjournment. 

Motion by Spelbring, seconded by Schmit, all aye, to approve the minutes of the regular board meeting September 9, 2019 as printed.

Motion by Spelbring, seconded by Schmit, all aye, to approve the Financial Statement and bills. 

General Fund balance, September 1, 2019: $398,075.94. Receipts: taxes $7,966.31, penalties/interest $84.27, interest $92.65, other pupil $30.00, other $21.90, state fines $1,072.66, state aid $53,827.00, admission $2,571.00, yearbook $75.00; Woonsocket shared supply $300.00. Expenditures: $155,859.30. Balance, September 30, 2019: $308,257.43. CorTrust Savings balance, September 1, 2019: $50,322.49. Receipts: interest $37.16. Expenditures: $0.00. Balance, September 30, 2019: $50,359.65. 

Capital Outlay Fund balance, September 1, 2019: $863,283.32. Receipts: taxes $605.41, penalties/interest $10.55, interest $249.55, booster donation $10,737.88.  Expenditures: $44,685.32. Balance, September 30, 2019: $830,201.39.

Special Education Fund balance, September 1, 2019: $94,762.84. Receipts: taxes $1,599.96, penalties/interest $11.84, interest $24.36. Expenditures: $14,898.34. Balance, September 30, 2019: $81,500.66. 

Food Service Fund balance, September 1, 2019: $10,487.77. Receipts: interest $2.58, student meals $4,830.25, adult meals $588.25, ala carte $2,083.50, meal certification $99.75, August federal reimbursement $2,894.28, miscellaneous revenue $314.41. Expenditures: $13,203.84. Balance, September 30, 2019: $8,096.95.

Enterprise Fund balance, September 1, 2019: $916.00. Receipts: preschool tuition $3,675.00. Expenditures: $4,023.14. Balance, September 30, 2019: $567.86.

Trust and Agency Funds balance, September 1, 2019: $65,879.35. Receipts: $15,813.11. Expenditures: $10,589.88, manual journal entry voided check $44.00. Balance, September 30, 2019: $71,058.58.

Scholarship Fund balance, September 1, 2019: $10,706.25. Receipts: interest $1.22, contributions $0.00. Expenditures: $0.00. Balance, September 30, 2019:  $10,707.47. Peters Scholarship balance: $10,707.47; Nelson Scholarship balance: $0.00.

Salaries and benefits for the month of October 2019 were as follows: 

General Fund: $139,239.23; 

Special Education: $14,813.16; 

Food Service: $8,297.29; 

Enterprise: $3,850.90.

Claims approved: GENERAL FUND – A-Ox Welding, cylinder rent $33.54; Arctic Refrigeration, freezer door gasket repair $239.17; Bechen Electric, led light/labor $323.49; Bio Corporation, high school science supply $6.80; Breanne Brandenburg, fingerprints reimbursement $43.25; Brightarrow Technologies, digital voice dialer $250.00; Brooks Oil Company, 800 gallons gas $2,128.00, 832 gallons #2 diesel $2,063.36; Carquest, bus supply $71.94; Central Electric, August electricity $2,435.23, September electricity $2,554.99; Churchill, Manolis, Freeman, Kludt, Shelton & Burns LLP, nat ed law meeting $140.00; Conrad Repair, LLC, flange/labor $135.49; CorTrust, air cards $120.03; Dial Corporation, 2019-20 membership $600.00; Eternal Security Products, replace security cameras $3,020.84; First National Insurance, wc audit $309.00; Golden West Technologies, ph settings $62.50; Heartland Paper Co., janitor supply $2,626.71, colony supply $340.80; Horizon Health Care, bus physical $213.00; Huron Plainsman, periodical renewal $128.89;

[IMPREST FUND: Shawna Baysinger, volleyball line judge $105.00; Lynne Calmus, volleyball referee/mileage $110.20; Kim Collins, volleyball referee $85.00; Candace Danek, football clock $30.00; Rich Danek, football clock $30.00; JD Transportation, bus driver inspection exam $90.00; Jason Kolousek, seventh and eighth grade football referee $50.00; Charley Larson, seventh and eighth grade football referee $50.00; Tim McCain, seventh and eighth grade football referee $50.00; Perry Moody, football chain $30.00; Tim Nihart, volleyball referee/mileage $108.52; NSU, choral leadership workshop $48.00; SDSU, all state choir prep $50.00; Justin Siemsen, seventh and eighth grade football referee $50.00; Jeremy Uecker, football chain $30.00; Marcy Van Zee, volleyball referee $85.00; Rod Vermeulen, football chain $30.00]; 

Jostens, yearbooks $1,163.90; K&D Busing, shared sports busing $2,021.88; Darrell Kaiser, fingerprints/driver exam reimbursement $108.25; Menards, shop supply $121.18; Mid-Dakota Technologies, September tech support $150.00; Mitchell Tech Institute, CTE welding training $400.00; Petty Cash, postage $6.10; Popplers Music, trombone repair $12.80; Public Health Lab, water test $15.00; Puetz Corporation, clear path $736.16, stadium partitions/handrails $2,373.09; Sanborn Weekly Journal, office renewal $41.00, board proceedings $93.09; Santel Communications, August/September phone $224.98; School Specialty, kindergarten supply $8.53; Walmart, high school supply $19.46, tv mount commons $28.96. 

CAPITAL OUTLAY Fund — A&B Business, September copier rent $899.87; BrainPop, online subscription $525.00; CorTrust, wire shelving $182.10; Houghton Mifflin Harcourt Publishing, colony math textbooks $1,985.06, elementary math textbooks $1,985.06; Paul Berg Construction, stadium concrete work $7,204.29; Pearson Education, middle school math series $1,011.98, high school math series $1,739.73; WordWare, ID connect $1,430.95.   

SPECIAL EDUCATION Fund – CorTrust, online math $31.25, testing material $872.29; Petty Cash, postage $1.75; Pro Ed, speech supply $22.00. 

FOOD SERVICE Fund – Card Services, food $18.05; Child/Adult Nutrition Services, commodity processing fee $93.70; Darrington Water, SS tank $24.00; Dean Foods, milk $626.49; Earthgrains, bread $106.70; Heartland Paper, supply $80.06; Reinhart Foods, food $3,748.19, supply $265.61; Walmart, supply $10.71, food $9.85; Woony foods, food $12.45. 

ENTERPRISE Fund – None.

Mr. Siemsen reported on the following:

•Sanborn Central will be visited by a group from Brazil, Paulo Padilha e Bando, presented by the Arts Midwest World Fest. This takes place on October 14th at 1 p.m. in the gym. 

•End of the first quarter is October 18th. 

•Gayle found the regulations pertaining to transportation allowance and the Capital Outlay fund. 

•Homecoming, with adjustments to scheduling, was a successful week. The district would like to thank the Sanborn Central Booster Club for its continued support in all areas of the district, but with Homecoming in particular. 

•Parent-Teacher conferences went well on September 19th. 

•The district continues to work on elements that will be required for our Accreditation Review which occurs in April 2020. The board is working with Roxane Dyk in the process. 

•No school on October 21st. 

•The end of October brings post season for Football and Volleyball; and

•Both Marching Band and All-State Chorus have been working towards competitions and performances.

Mrs. Vermeulen reported on the following: 

•Two new second grade students, one new preschool student and another student has returned to the district in ninth grade. 

•End of quarter one is October 18th. 

•National School Lunch Week is October 14 – 18. Elementary school parents have been invited to eat lunch with their child(ren) on October 16th. 

•Sanborn Central will host the Sanborn County Cancer Basketball Tournament on November 16th. 

•Character Counts Kickoff Week: October 21 – 25th; and

•No School October 21st.

Discussion Items: 

•Homecoming dates and games for 2020-2021 school year.  Potential for having a single homecoming between the three schools with an annual alternating football game designation. 

•Mrs. Vermeulen has completed an update of our district parent engagement plan. 

•The Board also discussed the tax levies for the next fiscal year and decided not to adjust any of the levies.       

Motion by Adams, seconded by Spelbring, all aye, to approve the new record retention policy “The Records Retention and Destruction Guide for South Dakota Local Schools.”

Motion by Adams, seconded by Schmit, all aye, to go into executive session SDCL 1-25-2(1) to discuss personnel items with possible motion to follow at 6:48 p.m. Regular session resumed at 7:08 p.m.  

Motion by Adams, seconded by Spelbring, all aye, to approve amendment to add an additional $300.00 to all certified staff member contracts to rectify a clerical error regarding the district’s accountability to the state.

Regular Board meeting will be held on Monday, November 11, 2019, at 7:00 p.m. in the Sanborn Central School Conference Room. 

Motion by Schmit, seconded by Adams, all aye, to adjourn the meeting at 7:09 p.m.

Gayle Bechen

Business Manager

Clayton Dean

Board Chair

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