Sanborn Central Board proceedings

Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, November 11, 2019, at 7:00 p.m. in the Sanborn Central Conference room with the following present: Curtis Adams, Clayton Dean, Justin Enfield, Brenda Schmit, and Gary Spelbring. Others present were Superintendent Justin Siemsen, Elementary/Middle School Principal Connie Vermeulen, and Business Manager Gayle Bechen. 

The Pledge of Allegiance was recited.

Visitors to Board Meeting: None.

Motion by Adams, seconded by Spelbring, all aye, to approve the agenda as printed.  

Motion by Schmit, seconded by Enfield, all aye, to approve the minutes of the regular board meeting October 14, 2019, as printed.

Motion by Enfield, seconded by Adams, all aye, to approve the Financial Statement and bills. 

General Fund balance, October 1, 2019: $308,257.43. Receipts: taxes $9,150.93, penalties/interest $35.86, interest $64.98, other pupil $45.40, other $1.55, state fines $845.27, state aid $53,827.00, admission $2,025.00.  Expenditures: $165,642.36. Balance, October 31, 2019: $208,611.06. CorTrust Savings balance, October 1, 2019: $50,359.65. Receipts: interest $0.00. Expenditures: $0.00.  Balance, October 31, 2019: $50,359.65. 

Capital Outlay Fund balance, October 1, 2019: $830,201.39. Receipts: taxes $616.63, penalties/interest $1.92, interest $253.10. Expenditures: $16,964.04. Balance, October 31, 2019: $814,109.00.

Special Education Fund balance, October 1, 2019: $81,500.66. Receipts: taxes $1,853.66, penalties/interest $5.79, interest $20.52. Expenditures: $15,740.45. Balance, October 31, 2019: $67,640.18. 

Food Service Fund balance, October 1, 2019: $8,096.95. Receipts: interest $3.42, student meals $5,861.30, adult meals $266.75, ala carte $3,439.80, meal certification $163.73, September federal reimbursement $4,761.99, September online payment processed $40.00. Expenditures: $13,293.10, October online payment not processed $325.00. Balance, October 31, 2019: $9,015.84.

Enterprise Fund balance, October 1, 2019: $567.86. Receipts: preschool tuition $2,550.00. Expenditures: $3,850.90. Balance, October 31, 2019: $(733.04).

Trust and Agency Funds balance, September 30, 2019: $71,058.58. Manual journal entry $(1.00), October 1, 2019: $71,057.58. Receipts: $14,974.91. Expenditures: $10,157.58. Balance, October 31, 2019: $75,874.91.

Scholarship Fund balance, October 1, 2019: $10,707.47. Receipts: interest $1.32, contributions $0.00. Expenditures: $0.00. Balance, October 31, 2019: $10,708.79. Peters Scholarship balance: $10,708.79; Nelson Scholarship balance: $0.00.

Salaries and benefits for the month of November 2019 were as follows:

General Fund: $149,703.21; 

Special Education: $16,074.33; 

Food Service: $8,776.15; 

Enterprise: $4,191.85.

Claims approved: 

GENERAL FUND – A&B Business, copy overage $1,171.86; A-Ox Welding, cylinder rent $32.65; Baker’s Design, all state chorus flowers $53.50; Bio Corporation, high school science supply $40.00; Brooks Oil Company, 765 gallon gas $2,057.85, 921 gallon #1 diesel $2,674.58, 967 gallon LP $899.31; Burnison Plumbing, water filter/separator $453.22; Card Services, middle school prizes $20.97; Carquest, suburban repair $674.59, bus supply $142.85; Central Electric, October electric $2,799.03, ag mini split repair $442.91; Clayton’s Repair, suburban repair $221.96, bus repair $225.00; CorTrust, air cards $120.03, repair three iPads $351.42, hub adapter $104.49, five chromebook screens $214.90; CreativeWeb, boys basketball practice jerseys $1,500.00; Dawson Construction, garbage October-December $690.57; Golden West Technology, labor telephone $125.00; Harlow’s Bus Sales, bus 15 repair $104.86; Heartland Paper Co., janitor supply $1,852.55, elementary supply $27.34, middle school supply $27.34, high school supply $27.34; Judy Hemminger, reimburse CDL renewal $33.00; Hitchcock/Tulare School, extra 281 conference plaque $28.00; 

[IMPREST FUND: Augustana University, band fest $32.50; Shawna Baysinger, volleyball line judge $275.00; Brookings NFL, fall fest interp invite $146.00; Corsica-Stickney High School, interp competition $121.50; Candi Danek, football clock $30.00; Rick Danek, football clock $30.00; Tate Deinert, junior varsity football referee $35.00; Craig Fonder, volleyball referee $85.00; Herbie Koerner, football referee $125.00; Jason Kolousek, two junior high football referee $50.00; Charley Larson, two junior high football referee $50.00, two junior varsity football referee $70.00; Tim McCain, two junior high football referee $50.00, two junior varsity football referee $70.00; Tim Nihart, volleyball referee/mileage $108.52; Region V junior high Music Festival, registration $50.00; Region V High School Music Festival, registration $60.00; Mike Ruth, volleyball referee $85.00; Sanborn Central GF, all state chorus meals $298.00; South Dakota Association of Elementary School Principals Region 4, 2019-20 dues $75.00; Justin Seimsen, junior high football referee $25.00, junior varsity football referee $35.00; Scott Stern, football referee/mileage $205.64; Jeremy Uecker, football chain $30.00; Gloria Vavra, volleyball referee/mileage $106.00; Rod Vermeulen, football chain $30.00; Will Walker, two junior varsity football referee $70.00; Nathan Walter, football referee $125.00; Seth Walter, football referee $125.00; Doug Weber, football referee $125.00];

Jostens, first deposit 2019/20 yearbooks $1,328.00; K&D Busing, shared bus $2,655.31; Kormanagement Services, two drug/alcohol tests $262.73; L. L. Harder, dishwasher repair $153.58; Menards, football field grass $41.99, shop tools $19.44; Mid-Dakota Technologies, October tech support $150.00; Petty Cash, postage $20.00; Popplers Music, vocal music $234.14, band music 152.00; Public Health Lab, 11 water test $165.00; Runnings, janitor supply $7.77, football supply $64.14; Sanborn Central General Fund, District 4B oral interp $199.51; Sanborn Weekly Journal, board proceedings $94.00; Santel Communications, October phone $230.77; Mark Van Overschelde, water sample postage $25.50; Walmart, high school supply $40.00, middle school supply $98.07; Williams Musical & Office Equipment, tune piano $136.00. 

CAPITAL OUTLAY Fund — A&B Business, October copier rent $936.67; Hauff Mid-America Sports, fifth/sixth boys basketball jerseys $614.40, fifth/sixth grade girls basketball jerseys $614.40; Starfall Education, renewal $270.00; Walmart, Superintendent chair $119.00.   


FOOD SERVICE Fund – Kayla Bitterman, close account $24.90; Child/Adult Nutrition Services, processed commodity $1,078.91; Darrington Water, SS tank $24.00; Dean Foods, milk $702.32; Earthgrains, bread $47.08; Heartland Paper, supply $83.54; Reinhart Foods, food $5,235.45, supply 583.41; School Nutrition Association, dues $141.50; Walmart, blender $74.00, food $6.77; Woony Foods, food $17.42. 

ENTERPRISE Fund – School Specialty, preschool supply $6.56.

Mr. Siemsen reported on the following:

•Attended JVEC meeting: Nothing new to report.

•SIVN Organization: Participating Schools (Mitchell, Mt. Vernon, Woonsocket, Ethan, Sanborn Central) moved to dissolve – remaining monies in the account were given to the schools ($771+ given to Sanborn Central).

•Monthly Superintendents meeting hosted a few legislators to discuss the upcoming sessions and what concerns schools have and potential items for bills. 

•Gayle and Siemsen are traveling to Pierre on Nov. 13 to go before the accountability committee.

•Congratulations to Football and Volleyball players and coaches on their seasons. Congratulations to the FFA, Oral Interp and All State Chorus competitors and advisors on their various endeavors. 

•Veterans Day program sponsored by the High school Student Council will be held on Monday, November 11th at 9 a.m. 

•Annual school audit will be taking place the week of November 11th.

•No School on November 8th for Veterans Day and November 27-29 for Thanksgiving. 

•Discussed potential additions to the SPED budget. 

•Continued exploratory conversation regarding potential bus service changes.

Mrs. Vermeulen reported on the following: 

•Sanborn Central will host the annual fifth/sixth grade Cancer Tournament on November 16th.

•Dakota Players Theater auditions will take place on November 18th. 

•Veterans Day program on November 11th at 9:00 a.m. 

•The board received official release for records from Oklahoma for the Zens family. New eighth grade student living in Letcher – formally attended Mitchell Middle School. Lukas Baker returned to Sanborn Central – second grade. Melanie Fridley Pollard will be living in Artesian – one first grade student and one preschool student. A new second grade boy will start on December 2nd – Dustin Pollard’s son.

•Christmas Break begins on December 21st.

Discussion Items:

•The board is receiving dividends from the insurance pool Sanborn Central belongs to. 

•Also, there are some regulatory changes to the Perkins Grant and stipulations/requirements that accompany gaining access to the grant money. Ms. Ronning and Mr. Siemsen are working through this. 

•The board would like to thank the American Education Committee for the meat, cheese and cracker tray during the board meeting.      

Regular Board meeting will be held on Monday, December 9, 2019, at 7:00 p.m. in the Sanborn Central School Conference Room. 

Motion by Spelbring, seconded by Enfield, all aye, to adjourn the meeting at 8:05 p.m.

Gayle Bechen

Business Manager

Clayton Dean

Board Chair

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