Woonsocket School Board proceedings

UNAPPROVED MINUTES – REGULAR MEETING HELD JUNE 10, 2019 

The Woonsocket Board of Education met in regular session on June 10th, 2019, at 7:00 p.m. in the boardroom of the Woonsocket School. Members attending were:  Jason White, Jodi Doering, and Lisa Snedeker.  Todd Olinger and Neal Hiemstra were absent. Others in attendance were Superintendent Rod Weber, Chris Selland, Sarah Jensen, Jason Bruce, and Kami Moody. The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.  

On a motion by Jodi Doering seconded by Lisa Snedeker, the Board approved the meeting agenda with one additional item of business to come before the Board.  Motion carried.  

The minutes of the regular board meeting held on May 13th, 2019 were approved as presented on a motion by Jodi Doering with a second by Lisa Snedeker.  Motion carried.  

Kami Moody addressed the Board with an update to the proposal to purchase new playground equipment with funds to be contributed by the WEPC and the District.  The decision has been made to purchase 10-13 smaller pieces of equipment at a total cost of $15,000.00 to $17,000.00 plus shipping with several swing type choices and a four-foot climbing wave wall.  Some equipment will be adaptive for special needs students. Again, the Board thanks Kami and the WEPC for organizing and contributing to this project.     

On a motion by Lisa Snedeker seconded by Jodi Doering, the Board approved the claims presented and the May 2019 financial report as follows:  Motion carried.  

GENERAL FUND,  Beginning balance: $472,457.05; Add receipts:  Taxes $186,809.76; Interest $555.89; Other local: $2,450.56;  State $96,705.00; Federal $0.00;  Total to be accounted for:  $758,978.26;  less disbursements $177,519.32;    Cash balance: $581,458.94;  less contracts and accounts payable/transfers  $0.00;  plus accounts receivable $0.00;  Fund Balance: $581,458.94.

CAPITAL OUTLAY,  Beginning balance:  $671,754.74; Add receipts:  Taxes $221,834.94; Other local:  $150.00; Federal:  $0.00.  Total to be accounted for:  $893,739.68; less disbursements $2,442.30;   Cash balance: $891,297.38; less accounts payable: $0.00; Fund Balance:  $891,297.38.

SPECIAL EDUCATION,  Beginning balance:  $353,974.67: Add receipts:  Taxes $122,612.02; Other local:  $119.00; State $0.00; Federal $0.00; Total to be accounted for: $476,705.69; less disbursements, $25,058.07; Cash balance: $451,647.62; Less contracts and accounts payable/transfers $0.00; Fund Balance: $451,647.62.

PENSION:  Beginning balance:  $165,977.81; Add receipts:  Taxes $38.22; Other local: $0.00; Total to be accounted for: $166,016.03; less disbursements $0.00; Cash balance: $166,016.03; Fund Balance: $166,016.03.

FOOD SERVICE,  Beginning balance:  $82,498.63:   Add receipts:  Pupil receipts $5,849.80;  Adult receipts $852.25;  Milk receipts $0.00;  Interest $3.47;  Other local:  $150.95;  State $0.00;  Federal reimbursement $8,718.76; Total to be accounted for: $98,073.86;  less disbursements $12,054.90; Cash  balance; $86,018.96;  Less contracts/accounts payable $0.00; plus accounts receivable $0.00; Fund Balance: $86,018.96.   

ENTERPRISE FUND #53,  Beginning balance:  $119,156.09;  Add receipts:  Other local: $10,615.00;  Total to be accounted for:  $129,771.09;  less disbursements $5,789.25;  Cash balance: $123,981.84;  Less contracts/accounts payable $0.00; Fund Balance:  $123,981.84. 

TRUST AND AGENCY, Beginning balance:  $21,792.45;  Add receipts:   Interest $0.94; Pupil activities $1,004.30; Total to be accounted for: $22,797.69; less disbursements $846.75; Fund Balance: $21,950.94.

Salaries and benefits for the month of May 2019 were as follows:

General Fund: $125,646.06    

Special Education: $20,087.45

Enterprise #53: $5,472.25

Food Service: $5,228.32

GENERAL FUND                            

AT&T, CELLPHONE $84.29

BAKERS DESIGN, FLOWERS-CONCERT/GRADUATION $215.00

BUDDE SEPTIC TANK, SANITATION SERVICES – SOCCER $300.00

CITY OF WOONSOCKET, WATER SERVICE $66.08

ECONO LODGE, LODGING – STATE GOLF $280.00

EINSTEINS, COSTUME RENTAL – DRAMA $741.00

EXPRESS 2, GAS – MINI-BUSES/VEHICLES $249.19

EXPRESS STOP, GAS-MINI BUSES/VEHICLES $370.85

FLATTEN, COREY, REGION GOLF STIPEND – MARKER $100.00

HAUFF MID-AMERICA SPORTS INC., CHENILLE LETTERS – ACTIVITIES $463.50

HILLYARD, CUSTODIAN SUPPLIES $68.40

[IMPREST FUND

CASH, MEAL ALLOWANCE – STATE GOLF $78.00

HOWARD SCHOOL, GOLF ENTRY FEE $40.00

PLANKINTON SCHOOL, GOLF ENTRY FEE $60.00

U.S. POST OFFICE, POSTAGE EXPENSE $165.00

WESSINGTON SPRINGS SCHOOL, GOLF ENTRY FEE $40.00

TOTAL MAY 2019 IMPREST CLAIMS $383.00]

K & D BUSING INC., REG/CO-CURR ROUTES $14,643.49

KIBBLE EQUIPMENT, PARTS $20.69

KO’S PRO SERVICE, OIL CHANGE – CARAVAN/SENSOR – MINI-BUS $336.36

LEHR, DAVE, TECH SERVICES FEE $140.00

LIEBER, SARAH REIMBURSEMENT – BOOKS/SUPPLIES-LIBRARY $463.68

LOCAL LUMBER, CUSTODIAN/SHOP SUPPLIES $162.15

MENARDS, CUSTODIAN SUPPLIES/SHOP SUPPLIES $333.76

MOUNT VERNON SCHOOL, SHARED SERVICES GRANT $11,546.19

NORTHWESTERN ENERGY, ELECTRIC SERVICE $2,991.55

PARAGON RIDGE PERKINS CONSORTIUM, PERKINS CONSORTIUM FEE $225.00

PEARSON EDUCATION, KINDERGARTEN SUPPLIES $45.58

PETTY CASH, POSTAGE EXPENSE $25.30

PLATTE-GEDDES SCHOOL, REGION AND PRE-REGION GOLF FEES $333.10

SANBORN CENTRAL SCHOOL, SHARED STAFF BILL $42,611.23

SANBORN WEEKLY JOURNAL, PUBLICATIONS $194.27

SANDERS PRINTING CO., EIGHTH GRADE DIPLOMAS $130.44

SANTEL COMMUNICATIONS, PHONE/CABLE/INTERNET $228.73

SCHOOL ADMINISTRATORS OF SOUTH DAKOTA, DUES – SUPERINTENDENT/BUSINESS MANAGER $985.00

SD FEDERAL PROPERTY AGENCY, SUPPLIES $35.00

SOUTH DAKOTA SCHOOL SUPERINTENDENT ASSOCIATION, SUPERINTENDENT CONFERENCE FEE $175.00

SPORTBOARDZ, RECORD UPDATES $59.00

U.S. POST OFFICE, POST OFFICE BOX RENT $94.00

WALMART, DIPLOMA PICTURES $39.17

WASTE MANAGEMENT OF WI-MN, GARBAGE SERVICE $704.40

WOONY FOODS, SUPPLIES $41.83

Fund Total: $79,886.23

CAPITAL OUTLAY

A&B BUSINESS EQUIPMENT, COPIER LEASE $1,296.59

DOUBLE D BODY SHOP, WINDSHIELD REPLACEMENT – BUSES (2) $826.00

FIRST NATIONAL BANK, HIGH SCHOOL ADDITION PAYMENT – PRIN/INT. $79,676.25

Fund Total: $81,798.84

SPECIAL EDUCATION

AVERA ST. LUKES, CLIENT SERVICES $728.00

CAREER CONNECTIONS, CLIENT SERVICES $73.64

JAMES VALLEY EDUCATION CO-OP, SPECIAL EDUCATION CO-OP SERVICES BILL $15,840.00

LIFEQUEST, CLIENT SERVICES $669.91

SANBORN CENTRAL SCHOOL, SHARED STAFF BILL-SPEECH $29,517.49

SOUTH DAKOTA DEPARTMENT OF HUMAN SERVICES, CLIENT SERVICES $1,843.09

Fund Total: $48,672.13

ENTERPRISE FUND #53

EXPRESS 2, GAS – DRIVERS ED $27.52

PEARSON EDUCATION, DRIVERS EDUCATION BOOKS $465.13

Fund Total: $492.65

FOOD SERVICE                            

BOSCHEE, JANELL, LUNCH REFUND $54.45

EARTHGRAINS COMPANY, FOOD $74.20

SD FEDERAL PROPERTY AGENCY, LUNCH TABLE $150.00

US FOODS, FOOD, SUPPLIES, DISHWASHER RENT $618.26

WOONY FOODS, SUPPLIES $20.75

Fund Total: $917.66

Chris Selland gave the financial report and presented the 2019-2020 salary schedule and the preliminary 2019-2020 budget with supporting schedules. The annual budget hearing will be held at 7:00 p.m. at the regularly scheduled July Board meeting on July 8th, 2019. Superintendent Weber advised that all but one of the open coaching positions have been filled.  Also, the Associated School Board convention will be held in early August prior to the start of school.  Discussion was held on the plan to departmentalize subjects for the fourth, fifth and sixth grades for the 2019-2020 school year with additional information to be available on the Woonsocket School website and at the welcome back to school open house. Elementary Lead Teacher Sarah Jensen updated the Board on end-of-year elementary activities. Jason Bruce advised that Jessica Anderson has received her CDL bus certification and will be available as a substitute in the afternoon.       

Motion was made to approve a special school board meeting to be held on June 26th, 2019, at 12:00 p.m. in the commons area of the High School for the purpose of supplementing the budget before the fiscal year end on June 30th.  Motion was made by Lisa Snedeker, with a second by Jodi Doering, and motion carried.

Motion was made by Jodi Doering, with a second by Lisa Snedeker, to approve the 2019-2020 employee salary schedule. Motion carried.

Motion was made by Lisa Snedeker, with a second by Jodi Doering, to accept with regret the resignation of Sarah Jensen as Junior High Volleyball Coach and approve Jordan VonEye  as the new Junior High Volleyball Coach (shared with Sanborn Central) for 2019-2020 at a salary of $1,950.00. Motion carried.

Motion was made to approve the resignation of Sarah Swenson with regret as Assistant Girls Basketball Coach and approve Emily Henriksen as Assistant Girls Basketball Coach (shared with Sanborn Central) at a salary of $2,880.00. Motion was made by Jodi Doering, with a second by Lisa Snedeker, and motion carried.

Motion was made by Lisa Snedeker with a second by Jodi Doering to approve Rob Baruth as the Junior High Girls Basketball Coach and Jordan VonEye as Junior High Boys Basketball Coach at a salary of $1,950.00 each effective with the 2019-2020 school year. Both positions are shared with Sanborn Central. Motion carried.

Rick Olsen was approved as Fifth/Sixth Grade Girls Basketball Coach (shared with Sanborn Central) at a salary of $1,300.00 on a motion by Jodi Doering, seconded by Lisa Snedeker. Motion carried.

Motion was made by Lisa Snedeker, with a second by Jodi Doering, to approve the South Dakota Health Services contract for 2019-2020.  Motion carried.

Motion was made to approve the 2019-2020 annual school budget and to set the budget hearing for July 8th, 2019, at 7:00 p.m. in the Boardroom during the regularly scheduled  July board meeting.  Motion was made by Lisa Snedeker, with a second by Jodi Doering, and motion carried.

Discussion was held on several maintenance issues with the daycare building. The ramp needs to be replaced or repaired and an area of siding needs to be repaired. The shop class may complete the ramp project next fall.     

There being no further business to come before the Board, the June 10th, 2019, regular board meeting of the Woonsocket Board of Education was adjourned at 7:55 p.m. on a motion by Jodi Doering, with a second by Lisa Snedeker. Motion carried. 

JASON WHITE   

Chair

CRYSTAL A. SELLAND 

Business Manager

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