Woonsocket School Board proceedings

UNAPPROVED MINUTES – REGULAR MEETING HELD AUGUST 12, 2019 

The Woonsocket Board of Education met in regular session on August 12th, 2019, at 7:00 p.m. in the Boardroom of the Woonsocket School.   Members attending were:  Jason White, Neal Hiemstra, Lisa Snedeker, Jodi Doering and Todd Olinger. Others attending were Superintendent Rod Weber, Sarah Jensen, Jason Bruce and Chris Selland.  The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.  

On a motion by Jodi Doering seconded by Neal Hiemstra, the Board approved the meeting agenda with one additional item to come before the Board. Motion carried.

The minutes of the regular board meeting held on July 8th, 2019, were approved as presented on a motion by Lisa Snedeker, seconded by Jodi Doering. Motion carried.  

On a motion by Neal Hiemstra seconded by Todd Olinger, the Board approved the claims presented and the July 2019 financial report as follows, motion carried:

GENERAL FUND, Beginning balance: $745,448.07; Add receipts: Taxes $2,123.33; Interest $693.71; Other local: $20,729.47;  State $99,631.00; Federal $0.00; Total to be accounted for: $868,625.58; less disbursements $127,617.48; Cash balance: $741,008.10;  less contracts and accounts payable/transfers:  $91,081.47; plus accounts receivable: $57,191.52; Fund Balance: $707,118.15.

CAPITAL OUTLAY, Beginning balance: $855,544.82; Add receipts: Taxes $2,028.45; Other local  $0.00; Federal  $0.00. Total to be accounted for:  $857,573.27;  less disbursements $15,092.77;   Cash balance: $842,480.50;  less accounts payable: $0.00 Fund balance:  $842,480.50.

SPECIAL EDUCATION, Beginning balance: $465,199.99: Add receipts: Taxes $1,121.56; Other Local  $0.00;  State $0.00;  Federal $0.00; Total to be accounted for: $466,321.55;  less disbursements $21,041.09; Cash balance: $445,280.46; Less contracts and accounts payable/transfers: $17,713.96; Fund balance: $427,566.50.

PENSION, Beginning balance:  $126,220.00; Add receipts: Taxes $0.00; Other Local $0.00; Total to be accounted for: $126,220.00;  less disbursements $0.00; Cash balance: $126,220.00; Fund balance: $126,220.00.

FOOD SERVICE, Beginning balance:  $85,460.36; Add receipts: Pupil receipts $0.00; Adult receipts $102.15; Milk receipts $0.00; Interest $3.52; Other local  $0.00; State $0.00; Federal reimbursement $0.00; Total to be accounted for: $85,566.03;  less disbursements $5,226.86; Cash  balance: $80,339.17;  Less contracts/accounts payable $5,147.98; plus accounts receivable $0.00; Fund balance: $75,191.19.   

ENTERPRISE FUND #53, Beginning balance: $118,545.48;  Add receipts: Other local $232.57;  Total to be accounted for:  $118,778.05; less disbursements $13,420.80; Cash balance: $105,357.25; Less contracts/accounts payable: $5,312.23; plus accounts receivable $0.00; Fund balance: $100,045.02. 

TRUST AND AGENCY, Beginning balance: $20,250.12; Add receipts: Interest $0.86; Pupil activities $330.12; Total to be accounted for: $20,581.10; less disbursements $236.24; Fund balance: $20,344.86.

Salaries and benefits for the month of July 2019 were as follows:

General Fund: $116,683.67    

Special Education: $17,886.90

Enterprise #53: $14,404.19

Food Service: $5,147.86

GENERAL FUND                            

AGTEGRA, WEED CHEMICAL $69.65

AMERICAN TIME AND SIGNAL, CLOCKS (3) $451.67

AT&T, CELL PHONE $185.97

AVOTEK, AVIATION WORKBOOKS $150.99

B&H PHOTO/VIDEO, MEDIA CLASS SUPPLIES $225.30

BARTON’S HEATING & COOLING, SERVICE CALL/CUSTODIAN  SUPPLIES $268.44

BIO CORPORATION, HIGH SCHOOL SCIENCE SUPPLIES $68.66

BROOKS OIL, FUEL OIL $3,570.00

C&B OPERATIONS, LLC, PARTS $22.27

CITY OF WOONSOCKET, WATER SERVICE $35.72

DB ELECTRIC, RECEPTACLE SERVICE $32.65

DECKER EQUIPMENT, BULLETIN BOARD  $216.76

DUNN, BEV, ELEMENTARY SUPPLIES – REIMBURSEMENT $136.28

ERIC ARMIN INC., SCIENCE SUPPLIES – ELEMENTARY $35.98

EXPRESS 2, GAS-VEHICLES/DE $67.11

EXPRESS STOP, GAS – LAWN MOWER/VEHICLES $154.18

GOPHER SPORTS, PE SUPPLIES $52.59

HILLYARD, CUSTODIAN SUPPLIES/GYM FLOOR FINISH $5,458.17

[IMPREST FUND

US POST OFFICE, POSTAGE EXPENSE $165.00

US POST OFFICE, POSTAGE EXPENSE $5.25

TOTAL IMPREST CLAIMS $170.25]

J CASAS AND ASSOCIATES, TRAINING MATERIALS/SPEAKER $100.00

KLAAS, LYNN , REIMBURSEMENT – GAS – VAN $47.28

KO’S PRO SERVICE, MAINTENANCE – FORD TAURUS $86.50

LAKESHORE, ELEMENTARY SUPPLIES $137.95

LARSON DETAILING, VEHICLE DETAILING (3) $345.00

LEHR, DAVE, TECH SERVICES FEE $150.00

LOCAL LUMBER, CUSTODIAN SUPPLIES $77.52

MCLEODS, HIGH SCHOOL SUPPLIES $25.47

MENARDS, CUSTODIANS SUPPLIES $597.24

NAPA AUTO PARTS, BELTS – AC UNITS $171.10

NASCO, HIGH SCHOOL/ELEMENTARY SUPPLIES $425.60

NORTHWESTERN ENERGY, ELECTRIC SERVICE $2,650.31

OLSEN, RICK, MILEAGE/LODGING – DDN IT TRAINING $155.40

ORIENTAL TRADING COMPANY, ELEMENTARY SUPPLIES $100.64

PETTY CASH, POSTAGE EXPENSE $6.50

QUILL CORPORATION, SUPPLIES/ENVELOPES $456.87

REALLY GOOD STUFF, INC., ELEMENTARY SUPPLIES $304.75

S&S WORLDWIDE, ELEMENTARY SUPPLIES $61.60

SANBORN WEEKLY JOURNAL, PUBLICATIONS/NOTICES1,027.06

SANTEL COMMUNICATIONS, PHONE/CABLE/INTERNET $224.28

SCHOLASTIC, CLASSROOM MAGAZINE SUBSCRIPTIONS $1,233.37

SCHOOL MATE, STUDENT PLANNERS $664.00

SCHOOL SPECIALTY, SUPPLIES $540.50

SOUTH DAKOTA ASSOCIATION OF SCHOOL BUSINESS OFFICIALS, BUSINESS MANAGER CONFERENCE FEE $75.00

SOUTH DAKOTA TEACHER PLACEMENT CENTER, 2019-2020 MEMBERSHIP $435.00

SOUTH DAKOTA UNITED SCHOOLS ASSOCIATION, 2019-2020 MEMBERSHIP $450.00

SIGNATURE PLUS, SODAK 16 PLAQUES/IN GOD WE TRUST PLAQUES  $196.50

STUDIES WEEKLY, ELEMENTARY SCIENCE/SOCIAL STUDIES MATERIALS $477.00

TAYLOR MUSIC, PERCUSSION SUPPLIES $226.00

TEACHER CREATED RESOURCES, ELEMENTARY SUPPLIES $111.00

TEACHER DIRECT, SUPPLIES $818.34

TEACHER SYNERGY, LLC, ELEMENTARY MATH/READING CURRICULUM $904.54

TRAINING ROOM, ATHLETIC SUPPLIES $549.58

WALMART, COMPUTER SUPPLIES $45.32

WASTE MANAGEMENT OF WI-MN, GARBAGE SERVICE $699.33

WILLIAMS MUSIC & OFFICE        INSTRUMENT, REPAIRS/MAINTENANCE $364.00

WOODBURN PRESS, ELEMENTARY ACADEMIC PLANNER $37.70

WOONY FOODS, CUSTODIAN SUPPLIES $5.97

Fund Total: $26,356.86

CAPITAL OUTLAY

A&B BUSINESS EQUIPMENT, COPIER LEASE $1,296.59

CHS, PROPANE TANK RELOCATION $814.48

FOREMAN SALES & SERVICE INC., 14 PASSENGER BUS – 2018/BUS MAINTENANCE $54,780.53

HILLYARD, VACUUM $820.00

INNOVATIVE OFFICE SOLUTIONS, TABLES – SEVENTH/EIGHTH $1,154.60

KENDALL HUNT PUBLISHING, FORENSICS TEXTBOOK $3,037.23

KROHMER PLUMBING, AUTO FLUSHERS – ELEMENTARY $1,784.70

MENARDS, LANDSCAPING MATERIALS – ELEMENTARY $1,275.32

Fund Total: $64,963.45

SPECIAL EDUCATION

FIRST NATIONAL BANK, AUDIBLE BOOK FEE $15.92

AVERA ST. LUKES, CLIENT SERVICES $504.00

LIFEQUEST, CLIENT SERVICES $669.91

ORIENTAL TRADING COMPANY, SPECIAL EDUCATION SUPPLIES $407.69

PALACE TRANSIT, CLIENT TRANSPORTATION $80.00

SCHOOL SPECIALTY, SUPPLIES $310.43

SOUTH DAKOTA DEPARTMENT OF HUMAN SERVICES, CLIENT SERVICES $1,990.39

SUPER DUPER PUBLICATIONS, SPEECH SUPPLIES $121.89

Fund Total: $4,100.23

ENTERPRISE FUND #53

EXPRESS 2, GAS – VEHICLES/DE $29.18

TEACHER DIRECT, PRE-K SUPPLIES $404.10

Fund Total: $433.28

FOOD SERVICE                            

BARTON’S HEATING & COOLING, WALK-IN SERVICE CALL $85.00

BEBOUT, JULIE, MILEAGE/MEALS – CONFERENCE $79.50

BUHLS DRY CLEANING, LAUNDRY SERVICE $18.00

DECKER EQUIPMENT, DRY ERASE LUNCH BOARD $279.75

PATZER, BENCH SEATS – LUNCH TABLE $346.20

RAMKOTA, LODGING – FOOD SERVICE CONFERENCE $384.00

US FOODS, DISHWASHER RENT $79.00

Fund Total: $1,271.45

Chris Selland gave the financial report and advised that First National Bank (Sioux Falls Trust Department) as paying agent for the school board’s capital outlay certificates had failed to make the payment to the bond company in New York by the due date. The school’s payment was made to First National over a month prior to the due date, and the check to First National Bank cleared the school’s account on June 14th with a due date of July 12th. In discussion with First National Bank, they refused to refund the $600.00 paying agent fee associated with this payment. The late payment caused the district to have to issue a material event notification with the Municipal Securities Rulemaking Board, although the notification does state that the district’s payment was delivered on or before the due date to the paying agent. Several schools in South Dakota had the same thing happen with First National Bank, and the district will investigate whether to pursue any action in this matter. 

Superintendent Weber advised that the new mini-bus is here, and the bus routes are being finalized with some area roads under water necessitating some diversions in the routes. 

Discussion was held on the instructional coach shared services state grant that will end with the 2019-2020 school year. Current partners in the grant include Woonsocket, Mt. Vernon, Ethan and Sanborn Central. This is a declining balance grant with the state funding 50 percent in year two and 25 percent in the final year. Several options will be considered concerning the instructional coach position. 

Final student enrollment numbers will be tabulated this week after the start of school, but numbers are expected to remain stable with last year. Jason Bruce advised that the new playground equipment has been ordered at an approximate cost of  $16,500.00  (to be split between the Woonsocket Elementary Parent Club and the district), and there will be some work and cost involved in preparing the site and installing the equipment. The Board thanks the WEPC for their generous donation of time and money and their partnership with the district in this project.

Lead Elementary Teacher Sarah Jensen updated the Board on elementary issues, including preliminary elementary enrollment numbers, new aids Carie Fry (Special Education), Alecia Schley (Title 1) and Judy Hinker – (Title 1 – part-time). She also advised that “PE at the pool” will be held on Friday, August 16th with the Kindergarten through sixth grade students splitting into groups and participating in water safety and water aerobics. Lifeguards will be on duty.

On a motion made by Neal Hiemstra, with a second by Jodi Doering, the Board approved the 2019-2020 Elementary, High School, Staff and Athletic handbooks. Motion carried. 

Motion was made by Lisa Snedeker, with a second by Todd Olinger, to approve Superintendent Rod Weber to sign open enrollment requests for the 2019-2020 school year. Motion carried.  

The Board approved lane changes for Rick Olsen (one lane to BA+15 – $1,000.00) and Mica Foxley (two lane changes to MA – $2,000.00), both effective September 1, 2019, on a motion by Jodi Doering, seconded by Neal Hiemstra. Motion carried.  

Fuel oil quotes for the 2019-2020 year were received from Brooks Oil and Total Oil with the following prices quoted:

Brooks Oil, Inc.    $2.08 delivered;

Total Oil, Inc. –  $2.02 delivered.

Motion was made by Lisa Snedeker, with a second by Jodi Doering, to approve the quote from Total Oil, Inc., at $2.02 per gallon delivered. Motion carried.

Motion was made by Todd Olinger, with a second by Neal Hiemstra, to approve the 2018-2019 school audit with Schoenfish, Inc., of Parkston. The audit is scheduled for March 2020. Motion carried. 

There being no further business to come before the Board, the August 12th, 2019, regular board meeting of the Woonsocket Board of Education was adjourned at 7:59 p.m. on a motion by Neal Hiemstra with a second by Lisa Snedeker. Motion carried.  

JASON WHITE

Chair

CRYSTAL A. SELLAND 

Business Manager

                                                                                                                        

       

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