Woonsocket School Board proceedings

UNAPPROVED MINUTES – REGULAR MEETING HELD  NOVEMBER 11, 2019 

The Woonsocket Board of Education met in regular session on November 11th, 2019, at 7:00 p.m. in the Boardroom of the Woonsocket School. Members attending were: Jason White, Neal Hiemstra, Jodi Doering, Lisa Snedeker and Todd Olinger. Others attending were Superintendent Rod Weber, Sarah Jensen, Jason Bruce, Julie Bebout, and Chris Selland. The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.  

On a motion by Jodi Doering, seconded by Neal Hiemstra, the Board approved the meeting agenda with two additional items to come before the Board. Motion carried.

The minutes of the regular board meeting held on October 14th, 2019, and the special board meeting held on October 31st, 2019, were approved as presented on a motion by Lisa Snedeker seconded by Neal Hiemstra. Motion carried.  

On a motion by Jodi Doering, seconded by Todd Olinger, the Board approved the claims presented and the October 2019 financial report as follows; motion carried:

GENERAL FUND, Beginning balance: $710,795.03; Add receipts: Taxes $12,952.39; Interest $709.77; Other local: $1,977.30; State $99,631.00; Federal $0.00; Total to be accounted for:  $826,065.49;  less disbursements, $183,131.02; Cash balance: $642,934.47;  less contracts and accounts payable/transfers  $0.00;  plus accounts receivable $0.00;  Fund balance: $642,934.47.

CAPITAL OUTLAY, Beginning balance: $761,989.78; Add receipts: Taxes $16,848.09;  Other local $450.00; Federal:  $0.00. Total to be accounted for: $779,287.87; less disbursements $1,296.59; Cash balance: $777,991.28; less accounts payable $0.00; Fund balance: $777,991.28.

SPECIAL EDUCATION, Beginning balance: $405,384.77; Add receipts: Taxes $9,315.11; Other local $0.00; State $0.00; Federal $0.00; Total to be accounted for: $414,699.88; less disbursements $23,103.04; Cash balance: $391,596.84; Less contracts and accounts payable/transfers $0.00;  Fund balance: $391,596.84.

PENSION, Beginning balance:  $126,220.00; Add receipts: Taxes $0.00; Other local $0.00; Total to be accounted for: $126,220.00;  less disbursements $0.00; Cash balance: $126,220.00; Fund balance: $126,220.00.

FOOD SERVICE, Beginning balance: $83,341.76; Add receipts:  Pupil receipts $10,458.35; Adult receipts $34.75; Milk receipts $0.00; Interest $3.53; Other local  $74.75; State $0.00; Federal reimbursement $8,271.94; Total to be accounted for: $102,185.08;  less disbursements $11,810.16; Cash  balance: $90,374.92; Less contracts/accounts payable $0.00; plus accounts receivable $0.00: Fund balance: $90,374.92.   

ENTERPRISE FUND #53, Beginning balance: $93,546.12;  Add receipts: Other local $785.00; Total to be accounted for: $94,331.12;  less disbursements $6,675.62;  Cash balance: $87,655.50; Less contracts/accounts payable $0.00; plus accounts receivable $0.00:  Fund balance: $87,655.50. 

TRUST AND AGENCY, Beginning balance: $27,770.68; Add receipts: Interest $0.98; Pupil activities $7,706.47; Total to be accounted for: $35,478.13; less disbursements $15,140.45; Fund balance: $20,337.68.

Salaries and benefits for the month of October 2019 were as follows:

General Fund: $122,485.92;   

Special Education: $20,283.62;

Enterprise #53: $6,675.62;

Food Service: $5,834.49.

GENERAL FUND                            

A-OX WELDING, OLD CHEMICAL MAINTENANCE $126.30

AT&T, CELLPHONE $84.75

BAKERS DESIGN, FLOWERS – HOMECOMING/ALL-STATE CHORUS $145.50

BARTON’S HEATING & COOLING, FILTERS/PART – HEATING SYSTEM $315.33

CHARCOLE APPS, MOBILE WEB APP $540.00

CITY OF WOONSOCKET, WATER SERVICE $44.40

EXPRESS 2, GAS – MINI-BUSES/VEHICLES $660.37

EXPRESS STOP, GAS – VEHICLES/MINI-BUSES $427.26

FOREMAN SALES & SERVICE INC, BUS REPAIRS $231.83

HIGHMORE-HARROLD SCHOOLREGION, CROSS-COUNTRY FEE $44.12

HOWARD, CARRIE, CLOCK/SCORE OPERATOR – VOLLEYBALL $180.00

[IMPREST FUND:

ASMUS, DEB, REFEREE – VOLLEYBALL $85.00

AUGUSTANA UNIVERSITY, BAND FESTIVAL FEE $32.50

CALMUS, LYNN, REFEREE/MILEAGE – VOLLEYBALL $117.76

CASH, MEAL ALLOWANCE – ALL-STATE CHORUS $286.00

COLEMAN EGAN SCHOOL, CROSS-COUNTRY FEE $$40.00

FONDER, CRAIG, REFEREE – VOLLEYBALL $85.00

REGION V JUNIOR HIGH MUSIC, JUNIOR HIGH MUSIC FESTIVAL FEE $65.00

REGION V MUSIC, HIGH SCHOOL MUSIC FESTIVAL FEE $70.00

U.S. POST OFFICE, POSTAGE EXPENSE $165.00

VANZEE, MARCY, REFEREE – VOLLEYBALL $85.00

VANZEE, MARCY, REFEREE/MILEAGE – VOLLEYBALL $114.40

VAVRA, GLORIA, REFEREE/MILEAGE – VOLLEYBALL $98.44

OCTOBER IMPREST CLAIMS: $1,244.10]

K & D BUSING INC., REGULAR ROUTE/CO-CURRICULAR ROUTE $16,546.31

KO’S PRO SERVICE, BATTERY – FLOOR SCRUBBER/BLADES $479.69

LEHR, DAVE, TECH SUPPORT FEE $150.00

LIEBER, SARAH, REIMBURSEMENT – HIGH SCHOOL U.S. HISTORY TEXTS $55.55

LOCAL LUMBER, CUSTODIAN/SHOP SUPPLIES $491.96

MENARDS, SHOP SUPPLIES $243.57

MYSTERY SCIENCE, ELEMENTARY SCIENCE SITE – LICENSE $99.00

NORTHWESTERN ENERGY, ELECTRIC SERVICE $3,439.58

PETTY CASH, POSTAGE EXPENSE/CAR WASH FOR BUS $17.68

PLAINSMAN, THANK YOU NOTICE $132.00

POPPLERS MUSIC, VOCAL/INSTRUMENTAL MUSIC $366.39

RIVERSIDE TECHNOLOGIES, CHROMEBOOKS (10)/WARRANTY $3,570.00

SANBORN WEEKLY JOURNAL, PUBLICATIONS/SUBSCRIPTIONS $484.80

SANTEL COMMUNICATIONS, PHONE/CABLE/INTERNET $229.37

SCENARIO LEARNING, SAFESCHOOL TRAINING SITE LICENSE $424.36

S.D. DEPARTMENT OF PUBLIC SAFETY, BOILER INSPECTION/CERTIFICATION FEE $60.00

WASTE MANAGEMENT OF WI-MN, GARBAGE SERVICE $414.00

WHITE, BOBBI, LINE JUDGING – VOLLEYBALL $380.00

WILLIAMS MUSIC & OFFICE, PIANO TUNING $100.00

WOONY FOODS, SUPPLIES $30.61

Fund Total: $31,758.83

CAPITAL OUTLAY

A&B BUSINESS EQUIPMENT, COPIER LEASE $1,296.59

BURNISON PLUMBING & HEATING, WATER HEATER MAINTENANCE $764.31

CUMMINS PLUMBING, PLUMBING SERVICES/PARTS – OUTSIDE HYDRANT $900.39

DECKER EQUIPMENT, LOCKERS (18) $5,214.13

DEERE & COMPANY, COMMERCIAL MOWER/SNOWBLOWER $37,143.16

KARL’S, REFRIGERATOR – ELEMENTARY STAFF ROOM $859.98

LOCAL LUMBER, GOVERNOR HOUSE RAMP MATERIALS $4,843.29

Fund Total: $51,021.85

SPECIAL EDUCATION

FIRST NATIONAL BANK – VISA, AUDIBLE BOOK FEE/DOWNLOAD $27.79

[IMPREST FUND:

SOUTH DAKOTA DEPARTMENT OF HUMAN SERVICES, CORRECTION OF UNDERPAYMENT $100.00

OCTOBER IMPREST CLAIMS: $100.00]

LESSON PIX, SITE – LICENSE – SPECIAL EDUCATION $36.00

LIFEQUEST, CLIENT SERVICES $669.91

S.D. DEPARTMENT OF HUMAN SERVICES, CLIENT SERVICES $1,821.65

Fund Total: $2,655.35

FOOD SERVICE                            

BUHLS DRY CLEANING, LAUNDRY SERVICE $20.00

CHILD AND ADULT NUTRITION, FOOD $414.64

EARTHGRAINS COMPANY, FOOD $200.62

U.S. FOODS, FOOD, SUPPLIES, DISHWASHER RENT $7,362.21

WOONY FOODS, SUPPLIES $189.30

Fund Total: $8,186.77

Discussion was held on a new freezer for the kitchen and a plan with several options for where to locate it and access it. Depending on the cost, funding will come from food service reserve funds and possibly a combination of food service and capital outlay funds.  

Chris Selland gave the financial report. Superintendent Weber advised that the district underwent a state fire inspection recently with several minor corrections to be made involving wire glass in several door windows, outlet receptacles, and storage for gas in the shop area.

The accreditation review went well. Discussion was held on increasing the library book budget for the 2019-2020 school year. The three football co-op districts have proposed to have a single joint homecoming football game only when necessary due to scheduling conflicts with each district hosting their own other homecoming activities.

Superintendent Weber also advised that the SIVN organization (original distance learning network involving several local districts) is no longer active and will be dissolving with the balance of the fund proceeds (approximately $700.00 to each school) to be divided among the participating districts. The SIVN network has been replaced with online and dual-credit classes.

Discussion was held on a possible staffing change for next year with an Elementary/Junior High math open position to replace a retiring Elementary Teacher, the addition of a teacher or aid for the seventh through 12th grade special education department (due to a large number of special needs students entering Junior High) and some restructuring of the current elementary and special education staff.

Lead Elementary Teacher Sarah Jensen updated the Board on elementary issues including the fall festival, the Veterans Day program (thank you to the Elementary/Special Education Staff who helped organize the program), and American Education Week activities. Mr. Bruce advised that bus routes have stabilized and road conditions have improved.     

Motion was made by Neal Hiemstra, with a second by Jodi Doering, to approve the new bullying/harassment policy that includes an incident form. Motion carried. 

Motion was made by Lisa Snedeker, with a second by Jodi Doering, to close out the pension fund as per state statute and transfer the $126,220.00 balance to the general fund (also per state statute).  All future delinquent pension fund taxes will be deposited into the general fund. These funds originated from years past as a local tax levy to be used only for retirement expenses for school staff.  When the new state education funding formula went into effect (2016-17), the levy ($0.30 per thousand of valuation) was absorbed into the general fund levy and became part of the funding formula, whereas before, it was additional tax revenue outside of the formula. Motion carried.

It was moved by Lisa Snedeker, with a second by Neal Hiemstra, to approve an additional budget of $1,000.00 for library books for the 2019-2020 school year. Motion carried.  

Motion was made by Neal Hiemstra, with a second by Lisa Snedeker, to table the motion to approve the one-time bonus to staff, which was to be paid from the pension fund transfer, until the regular February meeting. Motion carried.  

There being no further business to come before the Board, the November 11th, 2019, regular board meeting of the Woonsocket Board of Education was adjourned at 8:45 p.m. on a motion by Neal Hiemstra, with a second by Jodi Doering. Motion carried.  

JASON WHITE

Chair

CRYSTAL A. SELLAND

Business Manager

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