Sanborn Central School Board proceedings

Unapproved MinuteS
September 10, 2012
The School Board of Sanborn Central School District 55-5 met in regular session on Monday, September 10, 2012 at 7:10 p.m. in the Sanborn Central Conference Room with the following present: Miller, Olson, Schmit and VanLaecken. Others present were Superintendent Whitney, Principal Vermeulen, Business Manager Bechen, Harry Everhart, Rachelle Moore and Candace Page-Marten. Absent: Austerman.
Toured the new Upland Colony school building. What a beautiful building! A huge thank you to Upland Colony and Mrs. Knigge for the tour and to the Colony for the coffee and cookies!
Pledge of Allegiance.
Motion by Olson, seconded by Schmit, all aye, to approve the agenda as amended. #55 – no oath of office; #57 – Added Jenni Greenway $8.25, removed Carrie Grosz $8.85 (resigned).
Motion by VanLaecken, seconded by Olson, all aye, to approve the minutes of the regular board meeting August 13, 2012 as amended. The School Board of Sanborn Central School District 55-5 met in regular session on Monday, August 13, 2012 at 7:00 p.m. in the Sanborn Central Conference Room with the following present: Austerman, remove Austerman. *Food Service fund: Upland Colony, reimbursement July breakfasts/lunches 1,956.95, should read Upland Colony, reimbursement June breakfasts/lunches 1,956.95.
Visitors to Board Meeting: Harry Everhart, Rachelle Moore and Candace Page-Marten.
Motion by Schmit, seconded by VanLaecken, all aye, to approve the senior privileges for the 2012-2013 school year. Rachelle Moore and Candace Page-Marten, representing the senior class, asked the board to grant senior privileges with the usual requests and consequences for not abiding by the rules. The Board thanked them for coming and approved senior privileges. They also gave Rachelle and Candace the first parking spots for seniors for coming to the meeting and representing their class.
Motion by Schmit, seconded by Olson, all aye, to approve the Financial Statement and bills.
General Fund balance August 1, 2012: 266,927.18. Receipts: taxes 4,887.05, penalties/interest 52.41, interest 9.51, pupil activity 355.84, other activity 397.95, state fines 23.29, state aid 39,620.00, admissions 2,754.49, yearbook 50.00, gross receipts – tele 32,523.85. Expenditures: 121,101.85, mje 8,805.50. Balance August 31, 2012: 217,694.22. Invested 25,000.00. CorTrust Savings balance August 1, 2012: 407,469.09. Receipts: interest 0.00. Balance August 31, 2012: 407,469.09.
Capital Outlay Fund balance August 1, 2012: 596,692.44. Receipts: taxes 3,117.40, penalties/interest 34.53, interest 25.36, donation 8,000.00. Expenditures 13,604.70. Balance August 31, 2012: 594,265.03.
Special Education Fund balance August 1, 2012: 567,022.25. Receipts: taxes 143.17, penalties/interest 15.37, interest 23.46. Expenditures 13,828.82. Balance August 31, 2012: 553,375.43.  CorTrust Savings balance August 1, 2012: 1,867.09. Receipts: interest 0.00. Balance August 31, 2012: 1,867.09.
Pension Fund balance August 1, 2012: 77,578.12. Receipts: taxes 152.43, penalties/interest 3.69, interest 3.17. Expenditures: 0.00. Balance August 31, 2012: 77,737.41.
Food Service Fund balance August 1, 2012: 41,742.13. Receipts: interest 1.90, federal reimbursement 7,184.87, student meals 110.60, adult meals 3.50, ala carte 34.06, mje 10,010.40. Expenditures 6,302.40. Balance August 31, 2012: 52,785.06.
Scholarship Fund balance August 1, 2012: 20,369.14. Receipts: interest 1.00, Expenditures: 0.00. Balance August 31, 2012: 20,370.14.
Peters Scholarship balance: 20,370.14; Nelson Scholarship balance: 0.00.
Trust and Agency Funds balance August, 1, 2012: 41,272.55. Receipts 772.91. Expenditures 11,595.98. Balance August 31, 2012: 30,449.48.
Salaries and benefits for the month of September, 2012 were as follows:
General Fund: 113,768.53;
Special Education: 17,362.64;
Food Service: 5,789.44.
Claims approved:
GENERAL FUND – A & B Business, copier maintenance 281.32; Arctic Refrigeration, clean cooler condenser 258.65; Associated School Boards of South Dakota, workshop fee 50.00, convention registration 1,110.00; Avera Queen of Peace Health, inservice presentation 500.00; BPI, sports tickets 5.49, library supply 17.38, business office supply 2.69; Cambium Learning, colony dibels next 197.89; CarQuest, bus supply 83.89; CBH Conference, 2012-13 dues 375.00; Charcole Apps, mobile app 474.00; Chester Area School, online class fee 1,250.00; Country Pumper, sports ice 4.99; Darin’s Market, back to school supply 13.36; Dauby’s Sport Center, boys basketball supply 312.00, girls basketball supply 312.00, volleyball supply 870.00; Farmers Elevator, bus supply 31.07; Shane Gross, reimbursement praxis test 220.00; Harlow’s Bus Sales, bus driver training 16.00; Heartland Paper Co., janitor supply 67.53; Hillyard, janitor supply 2,622.69; HM Receivables, colony workbooks 164.44, elementary workbook 70.55;
[IMPREST: Carla Amick, volleyball line judge 12.00; Brunsma, football referee 70.00; Bohr, football referee 70.00; Fonder, volleyball referee/mileage 93.50; Huffman, volleyball referee 75.00; Johnson, football referee/mileage 116.62; Sam’s Club, middle school supply 91.99, janitor supply 73.88, business office supply 42.51, high school supply 424.70, elementary supply 28.53; DCI, fingerprint Harless 43.25; Wright, football referee 70.00; Schoenfelder, football referee 70.00; VISA, air cards 190.77, ffa gas 236.56];
Independent Viking Glass, replace window 164.35; IXL Membership, license renewal 650.00; J.W. Pepper & Sons, band music 339.99; MacMillian/McGraw-Hill, elementary workbooks 190.17; Menards, janitor supply 39.35, bus barn supply 31.99, elementary supply 7.94, colony supply 11.91; Mid-Dakota Technologies, tech support 895.30; Mitchell Area Superintendent Association, 2012-13 dues 60.00; North Dakota Center for Distance Learning, online tuition 250.00; North Central, bus supply 52.61; Petty Cash, postage 68.55; Sal’s Drive Inn, in-service meals 245.00;
Sanborn Weekly Journal, board proceedings 254.37, budget 114.38, vacancy ad 62.40; School Specialty, elementary supply 1,261.56, middle school supply 269.43, high school supply 161.31, library supply 15.34, janitor supply 717.34, vocal supply 49.13, colony supply 815.90; SD ASBO, conference registration 2012 50.00; Sherwin Williams, paint 297.93; ShopKo, colony supply 71.94, janitor supply 24.98; Stretchigh school Well Service, repair pump wiring 332.14; The Daily Republic, renew periodical 115.00; Walmart, inservice food 8.96; Linda Whitney, reimbursement high school supply 52.43; Woonsocket School District, half 281 mileage reimbursement 67.87.
CAPITAL OUTLAY Fund  — Aurora Security Products LLC, video cameras 7,773.18; Dauby’s Sport Center, volleyball standards 1,785.00; GroupCast LLC, school reach renewal 500.00; HM Receivables, middle school textbooks 525.12, elementary textbooks 378.09;
[IMPREST: Floor to Ceiling, tile bathroom 557.35; VISA, iPad keyboards 778.89; K-Log, middle school tables/chairs 4,069.60; Santel  Communications, rural development loan payment 4,166.67, phone 241.79, business office computer 599.00, high school computers 3,594.00; Gary Willman, labor remove/install toilets 575.00.
SPECIAL EDUCATION Fund – Evan-Moor, supply 175.82; Petty Cash, postage 6.90; School Specialty, speech supply 69.62.
FOOD SERVICE Fund – Bernards, food 322.00; Bibby Financial d/b/a Gage, food 695.35; Card Services, food 338.44, supply 12.87; Dakota Restaurant Supply, supply 21.40; Darrington Water Conditioning, water softener 24.00; Dean Foods, milk 765.38; Olson’s Melons, food 133.09; Reinhart, food 6,881.16, supply 889.17; Sara Lee, bread 126.36; Upland Colony, reimbursement July breakfasts/lunches 2,050.65; Walmart, food 1.68, supply 58.58.
Motion by VanLaecken, seconded by Olson, all aye, to approve resolution for 2013 tax request. Discussion was held and the request stays at the 2012 tax request.
Superintendent Whitney reported that:
*Parent Teacher Conferences are scheduled for October 8 from 1:00–6:00 p.m., bonus points will once again be given to middle school and high school students if parents contact the teachers (This can be done also via phone call or e-mail if a parent cannot attend in person or another time can be arranged that is more convenient.);
*September 25 the juniors and seniors will be going to Fall Planning Days at DWU with representatives from post-secondary schools and military present;
*Fall enrollment of 190 down nine students from last year;
*New mobile app up and running;
*Cameras in busses seem to be working well;
*Upland Colony has decided to not be a part of the school lunch program due to the massive amount of paperwork and requirements;
*and, Further discussion was held on the new school lunch program requirements and the fact that the older students are hungry and the younger ones are throwing food away. The paperwork for Joyce is overwhelming even though she’s taken some of it from another source. Students, parents, and concerned patrons are encouraged to write or contact our Congressmen (John Thune, Tim Johnson, and Kristi Noem) to voice your concerns. If you need contact information, please call or e-mail Mrs. Whitney.
Mrs. Vermeulen reported on:
*New enrollment figures;
*Middle school Student Council members whom were just elected were congratulated;
*Common Core Standards update;
*Fifth/sixth basketball practice starting with coaches Robin Moody (girls basketball) and Cheryl Schmit (boys basketball) from Sanborn Central;
*and a high school student volunteering to teach elementary art to one class per week.
Other discussion items: curfew for sports, air conditioning cost for rooms, and if a class would be interested in building a shed.
Motion by VanLaecken, seconded by Schmit, all aye, to approve the resignation of David Steele as school board member and appoint Kathy Austerman to replace him until a suitable replacement from the former Artesian School District can be found.
Motion by Olson, seconded by VanLaecken, all aye, to approve a level change for Jill Reimer and Tim McCain from BA/S+15 to BA/S+30.
Motion by Schmit, seconded by Olson, all aye, to approve the contract for Vickie Fox as SPED paraeducator for $9.05 an hour at Forestburg and Jenni Greenway as SPED paraeducator for $8.25 an hour.
Motion by VanLaecken, seconded by Schmit, all aye, to approve the resignation of Tracy Moody as fifth/sixth girls basketball coach effective immediately and the contract of Robin Moody as fifth/sixth girls basketball coach effective immediately for $625.00.
Motion by Olson, seconded by VanLaecken, all aye, to approve “Minnesota Rouser” as the SC/W Blackhawk co-op school song. The school song was sung by Mrs. Whitney for the board.
Motion by Schmit, seconded by Olson, all aye, to declare certain unusable band instruments and equipment that are beyond repair as surplus property.
The next regular Board meeting will be held on October 8, 2012 at 7:00 p.m. in the Sanborn Central School Conference Room at Forestburg.
Motion by VanLaecken, seconded by Schmit, all aye, to adjourn the meeting at 8:05 p.m.
Gayle Bechen
Business Manager
Rick Miller
Board Chair

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