Sanborn Central School Board proceedings

Unapproved Minutes November 11, 2013

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, November 11, 2013 at 7:00 a.m. in the Sanborn Central Conference Room with the following present: Dean, Miller, Olson, Schmit, and VanLaecken. Others present were Superintendent Whitney, Principal Vermeulen, Business Manager Bechen, John Bechen and Jerry Moore.
Pledge of Allegiance.
Motion by Schmit, seconded by Olson, all aye, to approve the agenda as printed.
Motion by VanLaecken, seconded by Dean, all aye, to approve the minutes of the regular board meeting October 16, 2013 as printed.
Visitors to Board meeting: John Bechen and Jerry Moore requested that we try to get most of the football practices in Woonsocket and not give up our home game. John suggested having a football parent committee from each of the three schools to discuss details.
Motion by Dean, seconded by Olson, all aye, to approve the financial statement and bills.
General Fund balance October 1, 2013: 263,033.29. Receipts: taxes 18,694.39, penalties/interest 312.87, interest 9.07, other pupil 51.50, other 1,239.08, state fines 1,214.57, state aid 36,108.00, Perkins reserve 1,399.00, admissions 736.00, annuals 96.00, Booster Club – 200 Club 250.00. Expenditures: 133,578.15, mje 2.42.  Balance October 31, 2013: 189,563.20.  Invested 25,000.  CorTrust Savings balance October 1, 2013: 408,263.36. Receipts: interest 0.00. Balance October 31, 2013: 408,263.36.
Capital Outlay Fund balance October 1, 2013: 693,394.17. Receipts: taxes 10,501.59, penalties/interest 130.02, interest 28.33. Expenditures: 72,270.45. Balance October 31, 2013: 631,783.66.
Special Education Fund balance October 1, 2013: 383,834.11. Receipts: taxes 297.18, penalties/interest 14.69, interest 16.43. Expenditures: 17,852.37. Balance October 31, 2013: 366,310.04.  CorTrust Savings balance September 1, 2013: 1,820.85. Expenditure: 0.00. Balance October 31, 2013: 1,820.85.
Pension Fund balance October 1, 2013: 50,764.18. Receipts: taxes 493.01, penalties/interest 8.13, interest 2.27. Expenditures: 0.00. Balance October 31, 2013: 51,267.59.
Food Service Fund balance October 1, 2013: 11,000.47. Receipts: interest 0.57, student meals 4,582.23, adult meals 577.77, lunch certification 161.22, federal reimbursement 5,777.29. Expenditures: 13,467.09, mje 61.58. Balance October 31, 2013: 8,570.88.
Enterprise Fund balance October 1, 2013: (2,631.00). Receipts: 0.00. Expenditures: 0.00. Balance October 31, 2013: (2,631.00).
Scholarship Fund balance October 1, 2013: 19,381.00. Receipts: interest 0.80, Expenditures: 0.00. Balance October 31, 2013: 19,381.80. Peters Scholarship balance: 19,381.80; Nelson Scholarship balance: 0.00.
Trust and Agency Funds balance October 1, 2013: 34,182.44. Receipts: 14,436.09. Expenditures: 11,940.60. Balance October 31, 2013: 36,677.93.
Salaries and benefits for the month of November 2013 were as follows:
General Fund: 126,298.49;
Special Education: 15,431.28;
Food Service: 6,651.51.
Claims approved:
GENERAL FUND – A & B Business, copier maintenance 309.45; A-Ox Welding, cylinder rent 22.80; Associated School Boards of South Dakota, law seminar workshop 110.00; Automatic Building Controls, battery 144.34; Card Services, Accelerated Reader supply 10.86; Connecting Point, ruckus wireless support 300.00; Department of Revenue, water testing 290.00; FC Organizational Products, superintendent supply 41.16; Logun Feistner, fifth/sixth boys basketball referee 28.00; Frey Scientific, middle school science 156.74; Shane Gross, shop supply 14.06; Hauff Mid-American Sports, volleyball 281 trophy 38.90; Heartland Paper Co., janitor supply 693.41; Hillyard, janitor supply 854.23;
[IMPREST FUND: Gayle Bechen, All-State Chorus student meals 120.00; Craig Fonder, volleyball referee 150.00; Local Lumber, bleacher maintenance 100.00; Sam’s Club, Pre-K supply 25.86, elementary supply 25.86, middle school supply 38.73, high school supply 38.73, Accelerated Reader supply 10.48, janitor supply 11.38; SDCA, guidance membership 115.00; Lisa Snedeker, drive marching band with trailer 75.00; Gloria Vavra, volleyball referee/mileage 184.78; VISA, elementary textbook 19.66, high school supply 37.69, middle school software 29.95, air cards 137.10; Way Station, homecoming flowers 18.00];
Josten’s, first 2014 yearbook deposit 1,864.00; Tucker Kingsbury, fifth/sixth boys basketball referee 56.00; Menards, janitor supply 69.43, elementary supply 19.98, middle school supply 19.98, high school supply 19.98; Petty Cash, postage 67.71; Premier Implement, bus supply 142.57; Promevo, Google management support 1,800.00; Traulsen, fan motor 76.95; United Laboratories, janitor supply 376.92; United States Postal Service, stamped envelopes 1,119.70.
CAPITAL OUTLAY Fund – Aurora Security Products, bus camera 1,164.03; Brooks Oil Co., lp 768.00; Dawson Construction, October-December waste service 825.00; Direct Digital Control, 50 percent upgrade heating/cooling system 4,180.50; First National Insurance, vehicle policy adjustment 38.00;
[IMPREST: VISA, high school furniture 216.98, yearbook camera 466.96];
Santel Communications, telephone 252.23, rural development loan 4,166.67.
SPECIAL EDUCATION Fund – Petty Cash, postage 4.24.
FOOD SERVICE Fund – Card Services, food 149.85;  Child/Adult Nutrition Services, processed commodities 639.48; Darrington Water Conditioning, water softener 24.00; Dean Foods, milk 903.79; Earthgrains Baking, bread 120.00; Hillyard, supply 229.76; Petty Cash, postage 7.12; Reinhart, food 5,210.19, supply 162.97.
Mrs. Whitney’s report included the following:
• Girls basketball practice will start on November 25 and Boys basketball practice starts on December 2;
• New 30-passenger bus arrived on October 29th;
• Woonsocket is purchasing new scoreboards for their gym at a cost of $5,500 each and we may need to budget for new ones next year including something for the football field as the driver is out on that one and parts are no longer available;
• Survey results thus far of football player parents in grades 5-11 concerning practices and games, which determined there was an overwhelming desire to keep our home football game and have most of the practices in Woonsocket; and
• an update on the new pump for the well that was installed on November 5th.
Mrs. Vermeulen reported on the following:
• Grades 5-8 declam on November 27;
• Fifth/Sixth Cancer Tournament will be held at Sanborn Central on November 16;
• Miss South Dakota Tessa Dee reading to PK-5 students on November 6 for the Book-It Party;
• Auditions to be held for the Children’s Theatre on November 18 for students in grades K-8 with performances at 3:00  p.m. and 7:00 p.m. on November 23;
• Mrs. Severaid’s absence due to her son’s illness with Darcy Feiner subbing; and
• Extra Help Day on November 14 with no school on November 15.
Old Business: None.
New Business:
Motion by Schmit, seconded by Olson, all aye, to approve a resolution and submit to the South Dakota High School Activities Association to begin a Spring Boys and a Spring Girls Golf program co-oping with Woonsocket in the spring of 2014.
Motion by Dean, seconded by VanLaecken, all aye, to approve the resignation of Vicki Zellmer as part-time custodian and the contract of Ashley Moe as part-time custodian effective November 1 at the rate of $9.00 per hour for four hours per school day.
The next regular Board meeting will be held on Monday, December 9, 2013 at 7:00 p.m. in the Sanborn Central School Conference Room in Forestburg.
Motion by VanLaecken, seconded by Dean, all aye, to adjourn the meeting at 7:28 a.m.
Gayle Bechen
Business Manager
Rick Miller
Board Chair

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