Sanborn Central School Board proceedings

Unapproved Minutes January 10, 2013

The School Board of Sanborn Central School District 55-5 met in regular session on Thursday, January 10, 2013 at 4:00 p.m. in the Sanborn Central Conference Room with the following present: Austerman, Miller, Olson and VanLaecken. Others present were Superintendent Whitney, Principal Vermeulen and Business Manager Bechen. Absent: Schmit.
Pledge of Allegiance.
Motion by Austerman, seconded by VanLaecken, all aye, to approve the agenda as printed.
Motion by Olson, seconded by Austerman, all aye, to approve the minutes of the regular board meeting December 10, 2012 as printed.
Visitors to board meeting: none.
Motion by VanLaecken, seconded by Olson, all aye, to approve the financial statement and bills.
General Fund balance December 1, 2012: 338,861.70. Receipts: taxes 65,191.24, penalties/interest 746.86, interest 14.44, pupil activity 132.19, other activity 5.60, state fines 941.26, state aid 39,619.00, admission 953.00, Medicaid 2,799.00, bank franchise 226.76. Expenditures: 135,625.30, mje Medicaid fee 97.00.  Balance December 31, 2012: 313,768.75.  Invested 25,000.00. CorTrust Savings balance December 1, 2012: 407,656.63. Receipts: interest 154.12. Balance December 31, 2012: 407,810.75.
Capital Outlay Fund balance December 1, 2012: 733,842.67. Receipts: taxes 37,708.42, penalties/interest 423.53, interest 27.50. Expenditures 163,134.22. Balance December 31, 2012: 608,867.90.
Special Education Fund balance December 1, 2012: 499,138.36. Receipts: taxes 943.90, penalties/interest 41.90, interest 21.31, Medicaid 233.00. Expenditures 19,769.54. Balance December 31, 2012: 480,608.93. CorTrust Savings balance December 1, 2012: 1,867.96. Receipts: interest 0.71. Balance December 31, 2012: 1,868.67.
Pension Fund balance December 1, 2012: 86,847.62. Receipts: taxes 1,742.63, penalties/interest 24.06, interest 4.13. Expenditures: 0.00. Balance December 31, 2012: 88,618.44.
Food Service Fund balance December 1, 2012: 35,083.21. Receipts: interest 1.37, federal reimbursement 4,888.25, student meals 3,114.35, adult meals 701.00, ala carte 744.50. Expenditures 12,369.02. Balance December 31, 2012: 32,163.66.
Scholarship Fund balance December 1, 2012: 20,372.53. Receipts: interest 0.91, Expenditures: 0.00. Balance December 31, 2012: 20,373.44.
Peters Scholarship balance: 20,373.44; Nelson Scholarship balance: 0.00.
Trust and Agency Funds balance December 1, 2012: 48,168.93. Receipts 3,287.38. Expenditures 9,251.68. Balance December 31, 2012: 42,204.63.
Salaries and benefits for the month of January 2013 were as follows:
General Fund: 112,730.07;
Special Education: 17,233.25;
Food Service: 5,792.82.
Claims approved:
GENERAL FUND – A & B Business, copier maintenance 309.45, copies 414.80; A-Ox Welding, cylinder rent 11.40, cylinder lease 305.00; Arctic Refrigeration, vending machine repair 108.96; Brooklyn Publishers, scripts 55.25, royalty fee 70.00; Card Services, Accelerated Reader supply 12.53; Country Pumper, volleyball tourney ice 14.97; Heartland Paper Co., janitor supply 743.69; Hillyard, janitor supply 771.96;
[IMPREST: C. Aadland, referee/mileage 103.50; Cougar basketball, “C” boys basketball  jamboree fee 25.00; C. Flatten, basketball referee 55.00; K. Kingsbury, basketball referee 55.00; Sam’s Club, supplies 289.94; M. Logan, basketball referee 85.00; B. Malloy, basketball referee 85.00];
Menards, janitor supply 66.01; Midwest Fire & Safety, semi-annual service 75.00, detectors/nozzles 120.50; Miner County Pioneer, renew subscription 48.92; Amy Moody, reimbursement honor choir fee 25.00; North Dakota Center for Distance Learning, online tuition 250.00; Petty Cash, postage 12.90; Sanborn Weekly Journal, board proceedings 153.60; South Dakota Department of Health, nurse service 272.00; Sturdevant’s, bus parts 138.58; Tessiers, kitchen hood system repair 1,160.42; Thunes True Value, ice melt 49.90; United Laboratories, janitor supply 847.51; Connie Vermeulen, Accelerated Reader supply 3.54; VISA, air cards 193.23, annual supply 51.83, janitor repairs 2,037.49, high school supply 154.98; Wessington Springs School, 1/3 football salaries 3,679.32, 1/3 football benefits 420.47, 1/3 football supply 1,503.94;  Williams Musical Repair, band supply 147.24, trumpet repair 10.00.
CAPITAL OUTLAY Fund – Brooks Oil Co., propane 1,417.00; Santel Communications, rural development loan payment 4,166.67; VISA, high school textbooks 45.94.
SPECIAL EDUCATION Fund – James Valley Education Co-op, psych service 1,814.00, part-time service 2,431.00, over-time service 3,329.00, administrative service 3,786.00; Walmart, supply 23.46.
FOOD SERVICE Fund – Card Services, supply 6.58, food 67.26; Darrington Water Conditioning, water softener 24.00; Dean Foods, milk 875.75; Reinhart, food 2,921.82, supply 107.06; Sara Lee, bread 136.20.
Mrs. Whitney reported on the following:
• Legislature beginning on Tuesday, January 8 and that it is in the budget for a three percent increase to the base funding. She shared a chart with the board that SDSSA has developed that shows we are way behind where we should be according to statute after the budget cuts in 2010. She will keep the board and the patrons posted throughout the session.
• Terry Campbell from Tessier’s will come to the February board meeting to give information about their proposal for air conditioning in the classrooms.
Mrs. Whitney gave the school board members a copy of a certificate from Associated School Boards of South Dakota in recognition of School Board Recognition Week (January 14-18) and thanked them for all of their hard work and dedication to the district.
The board congratulated Joyce Everhart for completing and receiving approval so that our meals are now certified.
Other discussion items: none.
Motion by Olson, seconded by Austerman, all aye, to set School Board Election Day for June 18, 2013 in the Sanborn Central School in Forestburg and appoint three election officials: JoAnne Nelson, Zelma Kneen, and Janet Maeschen; alternates: Judy Wormstadt and Shirley Northrup.
Motion by VanLaecken, seconded by Austerman, all aye, to approve an executive session for personnel at 4:28 p.m. Regular session resumed at 4:57 p.m.
The next regular Board meeting will be held on Tuesday, February 12, 2013 at 7:00 p.m. in the Sanborn Central School Conference Room in Forestburg.
Motion by VanLaecken, seconded by Austerman, all aye, to adjourn the meeting at 4:58 p.m.
Gayle Bechen
Business Manager
Rick Miller
Board Chair

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