Woonsocket School Board proceedings

UNAPPROVED MINUTES REGULAR MEETING SEPTEMBER 9, 2013

The Woonsocket Board of Education met in regular session on September 9, 2013 at 7:00 p.m. in the library/media center of the Woonsocket School. Members attending were: Gary Steichen, Jim Grassel, Darrin Uttecht, and Jason White. Todd Olinger was absent due to a prior commitment. Others attending were Superintendent Rod Weber, Paula Lynch, Chris Selland and Lynn Klaas. The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.
On a motion by Darrin Uttecht, seconded by Jason White, the Board approved the meeting agenda with one additional item to come before the Board. Motion carried.
The minutes of the regular board meeting held on August 12th, 2013 were approved as presented on a motion by Jason White, seconded by Darrin Uttecht.  Motion carried.
On a motion by Darrin Uttecht, seconded by Jason White, the Board approved the claims presented and the August 2013 financial report as follows:  Motion carried.
GENERAL FUND beginning balance: $1,063,773.69. Add receipts:  Taxes $13,695.36; Interest $1,119.57; Other local $2,111.38; State $49,102.00; Federal $46,705.45; Total to be accounted for:  $1,176,507.45; less disbursements $102,310.48; Cash balance: $1,074,196.97; less operating transfers out $30,000.00; Fund balance: $1,044,196.97.
CAPITAL OUTLAY beginning balance: $498,494.44.  Add receipts:  Taxes $4,180.00; Other local $0.00; Total to be accounted for: $502,674.44;  less disbursements $44,972.00; Cash balance: $457,702.44;  less accounts payable $0.00;  Fund balance: $457,702.44.
SPECIAL EDUCATION beginning balance:  $255,704.27. Add receipts: Taxes $2,181.90; Other Local $0.00; State $0.00; Federal $0.00; Total to be accounted for: $257,886.17; less disbursements $12,245.14;  Fund balance: $245,641.03.
PENSION beginning balance: $147,077.33. Add receipts: Taxes $580.49; Other Local $0.00; Total to be accounted for: $147,657.82;  less disbursements $0.00; Fund balance: $147,657.82.
FOOD SERVICE beginning balance: $7,930.05. Add receipts: Pupil receipts $7,189.35; Adult receipts $312.00; Milk receipts $535.60;  Interest $.43;  Other local $500.00; State $0.00; Federal reimbursement $0.00; Total to be accounted for: $16,467.43; plus operating transfer in $10,000.00; less disbursements $4,898.30; Fund balance: $21,569.13.
ENTERPRISE FUND #53 beginning balance:  $4,745.02. Add receipts: Local $505.00;  Total to be accounted for:  $5,250.02; plus operating transfer in $20,000.00; less disbursements $1,427.42; Fund balance:  $23,822.60.
TRUST AND AGENCY beginning balance: $23,898.12. Add receipts: Interest $.97;  Pupil activities $2,132.50;  Total to be accounted for: $26,031.59; less disbursements $3,361.06; Fund balance: $22,670.53.
Salaries and benefits for the month of August 2013 were as follows:
General Fund: $86,168.66;
Special Education: $6,113.17;
Enterprise #53: $1,316.37;
Food Service: $4,394.57.
Chris Selland gave the financial report.
General Fund
A-Ox Welding, Shop Supplies/Tanks 83.84
Associated School Boards of South Dakota, Board Convention Registration 555.00
AT&T, Cell Phone 4.84
Brown & Saenger, High School Supplies 3,516.86
City of Woonsocket, Water Service 61.00
Coca-Cola, Water Cooler Bottles 14.31
Dakota Plumbing, Plumbing – Water Cooler 409.63
DB Electric, Electric Service 45.92
Express Stop, Gas – Mower/Vehicles 677.23
First National Bank SD, Safe Deposit Box Rent 15.00
Foreman Sales & Service, Inc., Regular Route (1,764) 4,206.37
Frey Scientific, Science Supplies 244.97
Gustin, Jennifer, Mileage – In-Service 29.40
Hartford Steam Boiler, Boiler Inspection Fee 45.00
Heil Electric, Electrical Work/Exhaust Fan 1,761.92
Hillyard, Custodian Supplies 1,904.87
Hinker, Judy, Mileage – In-Service 29.40
[Imprest Fund August Claims 311.00
Dakota Acac, Conference Fee – Counselor $35.00
US Post Office, Postage Expense $138.00
US Post Office, Postage Expense $138.00
Total Imprest Claims $311.00]
J.W. Pepper & Son, Inc., Music 256.13
James River Equipment, Mower Blades 66.66
Kleppin, Lynette  Reimbursement – Van Washes (3) 34.00
KOs Pro Service, Vehicle Maintenance 45.81
Lehr, Dave, Computer Network Services 482.85
Lieber, Craig, Reimbursement – English Materials 32.01
Local Lumber, Custodian Supplies/Cement 637.56
McGraw-Hill, Elementary Workbooks 40.43
McLeods, Supplies/Checks 910.23
Menards, Custodian Supplies 76.47
Napa Auto Parts, Filter – Mower 9.22
Northwest Pipe Fittings, Football Feld Maintenance 32.91
NorthWestern Public Service, Electric Service 307.70
Petty Cash, Postage Expense 23.82
Pioneer Randustrial, Field Paint 529.10
Quill Corporation, Elementary  Supplies 266.02
Ramada Inn, Lodging – Board Conference 399.80
Sanborn Weekly Journal, Publications 477.27
Santel Communications, Phone/Cable/Internet 570.65
School Mate, High School Planners 345.00
School Specialty, High School Ag Supplies 77.97
South Dakota Association of School Business Officials, Business Manager Conference Fee 50.00
Shi International, Windows License 1,790.74
Stumps, Awards Banquet Supplies 91.92
United Energy/Farmers Alliance, Propane  – Pre-K/After School Care 129.52
Walmart, Camcorder/Supplies 337.06
Waste Management of Huron, Garbage Service 567.38
Way Station, Summer Reading Awards 30.00
SD Wheat Growers, Chemical 104.60
Williams Music & Office        Band Instrument Repair 647.20
Fund Total: 23,286.59
Capital Outlay
A&B Business Equipment, Copier Lease/Chromebooks 10,640.20
Allspray Foam, Roof Maintenance/Replacement 32,072.51
Avi Systems, Smart Board Integration 1,003.00
Buds Body Shop, Door Repairs/Painting 1,440.00
Burnison Plumbing & Heating, Boiler Repairs 210.64
Central Restaurant Products, Food Sectioner/Blades 522.09
Dramstads Refrigeration, Air Conditioning     Units – Elementary 4,358.79
McGraw-Hill, Elementary Textbooks 319.79
Midwest Restaurant Supply, Shelf Units – Walk In 956.40
Pearson Education, Textbooks 242.57
Santel Communications, Laptops 7,290.00
Fund Total: 59,055.99
Special Education
Avera St. Lukes, Client Services 737.08
Center For Disabilities, Special Education Conference (2) 400.00
Jenssen, Gloria, Transportation Services 40.00
Fund Total: 1,177.08
Enterprise Fund #53
Sanborn Central School, Drivers Ed/Mileage 3,261.67
Fund Total: 3,261.67
Food Service
Alpena Co-Op, Range Cleaning Service 75.00
Ameripride Services, Laundry Service 17.49
Cwd, Food/Supplies 163.70
Dramstads Refrigeration, Walk-In Repairs 199.31
Earthgrains Company, Food 45.00
Swisher, Dishwasher Rent 36.75
Variety Food, Food/Supplies 3,985.10
Walmart, Supplies 51.53
Fund Total: 4,573.88
The group health brokerage firm has released a premium reserve amount to be distributed to help offset insurance costs that will be deducted from the November premium statement.  These funds will be distributed on an equal share basis to all eligible employees that were on our plan on the May 2013 statement.
Superintendent Weber advised that the armory roof project has been completed and came in at under the estimated cost as the underlying structure was in better shape than anticipated. Also, the roof above the elementary addition entrance has been repaired.
Our enrollment stands at 221 students at this time as we have gained 27 students and lost five. The after-school care/pre-K grounds have been upgraded with additional cement work to fill in an area to help alleviate a problem with snake dens.
The Student Council is discussing the possibility of implementing a High Honors graduation designation.
Discussion was also held on a requirement that hot lunch prices will need to be increased by .10 to meet paid lunch equity criteria set by the State Child and Adult Nutrition Agency and there will need to be a transfer from General Fund to Food Service of  $539.70 to cover the first semester. This motion to increase prices and transfer the shortfall amount will be made in December.
Plans for a spring golf program are still being considered.
Principal Paula Lynch updated the Board on enrollment figures and upcoming elementary events.
On a motion made by Gary Steichen, seconded by Jason White, the Board approved the following tax levy request to the county auditors of Sanborn and Jerauld counties:
Ag: $2.09 per $1,000.00 of valuation;
General Fund Opt-Out:   $175,000.00;
Special Education: $1.00 per $1,000.00 of valuation;
Capital Outlay: $2.00 per $1,000.00 of valuation;
Pension: .30 per $1,000.00 of valuation.
Motion carried. It is noted that the District, due largely to an unanticipated increase in enrollment, has requested only $25,000 of the additional $100,000 opt-out amount approved by the patrons of the District. The goal would be to keep the opt-out amount to a minimum as long as possible.
Motion was made by Jason White, with a second by Darrin Uttecht, to declare as salvage and surplus two exercise bikes and a treadmill that were no longer in usable condition. Motion carried. The City of Woonsocket has purchased several pieces of replacement equipment for the fitness center.
Motion was made by Gary Steichen, with a second by Darrin Uttecht, to approve the purchase of 11 more notebook laptops from Tech Solutions at a cost of $6,809.00. Motion carried. The new computers will be utilized for new students and to replace non-working laptops.
Motion was made by Jason White, with a second by Gary Steichen, to approve the aforementioned proposal to distribute the insurance premium dividend (approximately $2,123.00) as follows with the dividend amount of $118.00 to be included on the October 1, 2013 payroll for:
Julie Bebout
Jason Bruce
Jessica Bruce
Rosemarie Delvaux
Rebecca Foos
Shannon Foos
Cathy Hegg
Judy Hinker
Sarah Jensen
Lynn Klaas
Mitch Korbel
Pat Larson
Craig Lieber
Armando Rodriguez
Dayna Rodriguez
Shelley Schlicht
Shirelly Snedeker
Jim VanDenHemel
Motion carried.
There being no further business to come before the Board, the September 9, 2013 regular board meeting of the Woonsocket Board of Education was adjourned at 7:49 p.m. on a motion by Gary Steichen with a second by Jason White.  Motion carried.
JIM GRASSEL
Chairman
CRYSTAL A.
SELLAND
Business Manager

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