Sanborn Central School Board proceedings

Unapproved Minutes DECember 9, 2013

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, December 9, 2013 at 7:00 p.m. in the Sanborn Central Conference Room with the following present: Dean, Miller, Olson, Schmit, and VanLaecken. Others present were Superintendent Whitney, Principal Vermeulen, and Business Manager Bechen.
Pledge of Allegiance.
Motion by Olson, seconded by Schmit, all aye, to approve the agenda as printed.
Motion by VanLaecken, seconded by Dean, all aye, to approve the minutes of the regular board meeting Nov. 11, 2013 as printed.
Visitors to Board Meeting: None.
Motion by Schmit, seconded by VanLaecken, all aye, to approve the financial statement and bills.
General Fund balance, Oct. 31, 2013: 189,563.20. Expenditure: Auditor mje entry 1,204.90. Balance, Nov. 1, 2013: 188,358.30. Receipts: taxes 310,535.78, penalties/interest 386.46, interest 13.30, other pupil 128.58, other 10.21, state fines 1,123.28, state aid 38,845.00, admissions 37.29, mje 71.98. Expenditures: 136,083.88.  Balance, Nov. 30, 2013: 403,426.30.  Invested 25,000.00.  CorTrust Savings balance, Nov. 1, 2013: 408,263.36. Receipts: interest 0.00. Balance, Nov. 30, 2013: 408,263.36.
Capital Outlay Fund balance, Nov. 1, 2013: 631,783.66. Receipts: taxes 191,389.43, penalties/interest 218.59, interest 27.70.  Expenditures: 12,078.37. Balance, Nov. 30, 2013: 811,341.01.
Special Education Fund balance, Nov. 1, 2013: 366,310.04. Receipts: taxes 4,415.90, penalties/interest 5.04, interest 12.19, mje 99.61. Expenditures: 15,435.52. Balance, Nov. 30, 2013: 355,407.26.  CorTrust Savings balance, Nov. 1, 2013: 1,820.85. Expenditure: 0.00. Balance, Nov. 30, 2013: 1,820.85.
Pension Fund balance, Nov. 1, 2013: 51,267.59. Receipts: taxes 8,789.92, penalties/interest 10.04, interest 2.22. Expenditures: 0.00. Balance, Nov. 31, 2013: 60,069.77.
Food Service Fund balance, Nov. 1, 2013: 8,570.88. Receipts: interest 0.00, student meals 4,396.46, adult meals 397.50, lunch certification 179.88, federal reimbursement 6,295.05, mje 3.50. Expenditures: 14,098.67. Balance, Nov. 30, 2013: 5,744.60.
Enterprise Fund balance, Nov. 1, 2013: (2,631.00). Receipts: 0.00. Expenditures: 0.00. Balance, Nov. 30, 2013: (2,631.00).
Scholarship Fund balance, Nov. 1, 2013: 19,381.00. Receipts: interest 0.75, Expenditures: auditor mje 1,730.68. Balance, Nov. 30, 2013: 17,651.87. Peters Scholarship balance: 17,651.87; Nelson Scholarship balance: 0.00.
Trust and Agency Funds balance, Oct. 31, 2013: 36,677.93. Expenditures: Auditor mje 12,540.86. Balance, Nov. 1, 2013: 24,137.07. Receipts: 19,615.12. Expenditures: 4,954.11.  Balance, Nov. 30, 2013: 38,798.08.
Salaries and benefits for the month of December 2013 were as follows:
General Fund: 126,697.85;
Special Education: 14,164.73;
Food Service: 6,260.47.
Claims approved:
GENERAL FUND – A & B Business, copier maintenance 51.58, document fee 35.00, copies 254.27; A-Ox Welding, cylinder rent 538.56; Apple, Inc., high school supply 59.95; Brown & Saenger, library supply 8.84; Card Services, Board supply 5.98, Accelerated Reader supply 7.34; Carquest, bus supply 211.99;
Churchill, Manolis, Freeman, Kludt, Shelton & Burns, audit letter fee 86.40; Connecting Point, mileage 232.30, adapter 315.00; Dakota Two Way, install antenna 106.39; Department of Revenue, water testing 13.00; Heartland Paper, janitor supply 372.67; Heil Electric, light bulbs 258.24, replaced starter for well 1,040.49; Hinker Trenching & Electric, check well 40.00;
[IMPREST FUND: Department of Motor Vehicles, title/plate transfer 10.00; Ethan School, oral interp fee 153.78; Region V Music, junior high entry fee 20.00];
J.W. Pepper & Sons, vocal music 53.79; Josten’s, middle school diploma 172.29; McLeod’s, business office supply 162.00; Ashley Moe, reimburse fingerprints 43.25; Professional Security, drug testing 251.00; Quill, ink cartridges 399.57; Sanborn Weekly Journal, board proceedings 180.42;
Stretch’s Well Service, replace pump in well 5,586.99; Sunburst Digital Inc., Web maintenance fee 99.95; Wheelco, brake pads 243.29; Woonsocket School District, .5 math training fee 1,750.00, .5 All-State Chorus room/flowers 212.00, .5 marching band award 19.50; Woony Foods, middle school pop supply 8.00.
CAPITAL OUTLAY Fund – Aurora Security Products, camera new bus 1,029.58; Brooks Oil Co., diesel 5,456.00, gas 1,395.00; Central Electric, November electricity 2,628.80, professional service 2,857.15; First National Bank in SF, co-cert interest 9,517.50, co-cert principle 130,000.00, agent fee 500.00; Hauff Mid-America Sports, boys basketball jerseys 274.20; Heartland Paper Co., scrubber 7,029.00; Santel Communications, telephone 260.09, rural developtment loan 4,166.67.
SPECIAL EDUCATION Fund – James Valley Education Coop, psych service 1,826.00, pt service 2,475.00, ot service 3,247.00, adm. service 3,778.00.
FOOD SERVICE Fund – Card Services, food 273.21, supply 9.49; Darrington Water Conditioning, water softener 24.00; Dean Foods, milk 779.87; Earthgrains Baking, bread 88.80; Reinhart, food 3,435.53, supply 98.17; Walmart, food 27.16.
Mrs. Whitney’s report included the following:
*End of the second quarter/first semester on December 20th;
*Semester test schedule;             *Christmas vacation schedule with school starting again on January 6th;
*Sanborn Central receiving a Homeland Security Grant for $12,459.36 to install a video entry system which consists of new outside doors that need a security card to enter with a buzzer system so that the office people can see who wants to come in and then can press the button to unlock the door;
*What to do with the old scrubber; and
*Difficulties with busses on Friday when it was so cold.
Mrs. Vermeulen’s report included the following:
*Upcoming Extra Help Day;
*The success of the Children’s Theatre production;
*Christmas concert at Forestburg on December 12 at 7:00 pm and Upland Colony on December 18 at 7:30 pm;
*Updated the board on the fifth and sixth Cancer Tournament which made $1,400 for the Cancer Society and thanking Tim McCain and some high school students for their help; and
*5-8 Declam was held on November 27.
Clayton Dean asked about broadcasting our activities on TV. Because there is no Santel cable service in Forestburg at this time it is not possible to do that but Mrs. Whitney will check into the possibility of webcasting the events on our Web site.
Old Business: None.
New Business:
Motion by Olson, seconded by Dean, all aye, to approve an unpaid leave of absence for Jenny Easton, SPED paraprofessional, for the rest of this school year.
The next regular Board meeting will be held on Monday, January 13, 2014 at 7:00 p.m. in the Sanborn Central School Conference Room in Forestburg.
Motion by VanLaecken, seconded by Dean, all aye, to adjourn the meeting at 7:21 p.m.
Gayle Bechen                Business Manager
Rick Miller
Board Chair

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