Sanborn Central School Board proceedings

Unapproved Minutes March 9, 2015

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, March 9, 2015 at 7:00 p.m. in the Sanborn Central Conference Room with the following present: Dean, Enfield, Miller, Olson and Schmit. Others present were Superintendent Whitney, Prinipal Vermeulen and Business Manager Bechen.
Pledge of Allegiance.
Motion by Enfield, seconded by Olson, all aye, to approve the agenda as printed.
Motion by Schmit, seconded by Dean, all aye, to approve the minutes of the regular board meeting February 9, 2015 as amended. Read: Regular Board meeting will be held on March 10, 2015, should read Regular Board meeting will be held on March 9, 2015 at 7:00 p.m. in the Sanborn Central School Conference Room in Forestburg.
Visitors to the Board meeting: Justin Siemsen.
Motion by Dean, seconded by Enfield, all aye, to approve the Financial Statement and bills.
General Fund balance February 1, 2015: 241,003.97. Receipts: taxes 43,065.36, penalties/interest 58.51, interest 6.67, other pupil income 105.95, other local income 7.11, state fines 2,274.87, state aid 32,674.00, admission 2,893.90, telephone gross receipts tax 5.91, school & public land appr. 13,576.75. Expenditures: 164,041.50.  Balance February 28, 2015: 171,631.50. Invested 25,000.  CorTrust Savings balance February 1, 2015: 409,034.12. Receipts: interest 0.00. Expenditures: 0.00.  Balance February 28, 2015: 409,034.12.
Capital Outlay Fund balance February 1, 2015: 690,047.52. Receipts: taxes 26,645.04, penalties/interest 20.43, interest 27.50.  Expenditures 1,813.07. Balance February 28, 2015: 714,927.42.
Special Education Fund balance February 1, 2015: 182,668.71. Receipts: taxes 763.58, penalties/interest 0.57, interest 6.25. Expenditures 22,434.28. Balance February 28, 2015: 161,004.83.  Invested 400,000.00. CorTrust Savings balance February 1, 2015: 1,820.85. Receipts: interest 0.00. Expenditures: 0.00. Balance February 28, 2015: 1,820.85.
Pension Fund balance February 1, 2015: 36,713.94. Receipts: taxes 1,527.71, penalties/interest 1.13, interest 1.25. Expenditures: 0.00. Balance February 28, 2015: 38,244.03.
Food Service Fund balance February 1, 2015: 1,978.16. Receipts: student lunches 5,661.20, adult lunches 432.39, certification 142.62, federal reimbursment 4,538.21. Expenditures: 11,845.24. Balance February 28, 2015: 907.34.
Enterprise Fund balance February 1, 2015: 1,541.40. Receipts: 0.00. Expenditures: 0.00. Balance February 28, 2015: 1,541.40.
Trust & Agency Funds balance February 1, 2015: 39,536.28. Receipts: 3,434.68. Expenditures: 3,517.59. Balance February 28, 2015: 39,453.37.
Scholarship Fund balance February 1, 2015: 15,661.70. Receipts: interest 0.68. Expenditures: 0.00. Balance February 28, 2015: 15,662.38. Peters Scholarship balance: 15,662.38; Nelson Scholarship balance: 0.00.
Salaries and benefits for the month of March 2015 were as follows:
General Fund: 133,247.87;
Special Education: 19,305.63;
Food Service: 6,743.31.
Claims approved:
GENERAL FUND – A&B Business, copies 264.57; A-Ox Welding, cylinder rent 47.74; Arctic Refrigeration, freezer repairs 2,680.65; Burnison Plumbing, professional service 1,014.29; Carquest, bus supply 60.95; Center on Teaching & Learning, dibels 56.00; Clayton’s Repair, bus repairs 1,423.00; Creative Printing, school song banner 195.00; Days Inn, football clinic 54.00; Shane Gross, ag shop supply 22.94; Heartland Paper, janitor supply 1,308.56, girls basketball supply 35.69, boys basketball supply 35.69; Hillyard, janitor supply 638.58; Huron Plainsman, bus driver ad 174.60; Huron School District, January tuition 519.08;
[IMPREST FUND: Nicole Bowman, doubleheader basketball referee 85.00; Shane Gross, shop supply 39.72; Bailey Moody, middle school DJ 20.00; Jordon Odens, doubleheader basketball referee 85.00; Jordan Opp, doubleheader basketball referee 85.00; Joel Osborn, doubleheader basketball referee 85.00; Sams Club, janitor supply 145.64, Accelerated Reader supply 10.48, elementary supply 20.27, middle school supply 20.27, high school supply 20.28; Jeff Schneider, doubleheader basketball referee/mileage 139.76; Greg Stroh, doubleheader basketball referee/mileage 141.24; Maddie Vermeulen, middle school dj 20.00; VISA, books 55.94, air cards 120.03];
JOBSHQ, bus driver ad 391.88; Josten’s, second yearbook deposit 1,901.20, high school diplomas 97.39; Menards, janitor supply 74.09; Mid-Central Educational Coop, psych online 260.00; Petty Cash, postage 4.20; Professional Security, bus driver drug testing 308.00; Ramkota Inn, superintendent room 117.99; Sanborn Weekly Journal, board proceedings 141.95; Schools in, training table 87.08; Connie Vermeulen, middle school coronation flowers 8.97; VISA, air cards 120.03, superintendent convention room 1,122.72; Wheelco, bus supply 285.78; Woonsocket School District, half band conference registration 23.50, half Palace City Jazz Fest registration 87.50.
CAPITAL OUTLAY Fund — A&B Business, two month copier rent 1,489.47; Brooks Oil, #1 diesel 3,155.60, propane 598.80; Central Electric Co-op, electricity 4,975.80; Farmers Alliance, propane 2,797.87; Santel Communications, telephone 263.20.
SPECIAL EDUCATION Fund – Houghton Mifflin Harcourt Publishing, sped teacher book 148.90; Huron School District, January tuition 519.08; Maverick Books, sped books 125.96.
FOOD SERVICE Fund – Burnison Plumbing, Htg. & Clg., new grease trap 792.17; Card Services, food 58.65; Darrington Water Conditioning, water softener 24.00; Dean Foods, milk 711.67; Earthgrains Baking, bread 50.60; General Parts LLC, supply 41.52; Hillyard, supply 215.97; Reinhart, food 3,323.11, supply 25.86.
Linda Whitney reported on the following:
• Third quarter will end March 12 with report cards and honor roll assembly scheduled for March 19;
• First scheduled high school track meet is April 7 and golf starting soon with Jim VanDenHemel coaching;
• Seniors will be doing their Senior Experience presentations to a group of judges on March 17th;
• Main run of Legislature done March 13 with final veto day on March 30th;
• Prom set for Saturday, April 11th; and
• Santel has informed us they can no longer get parts for our phone system so will give some options to possibly pursue.
Connie Vermeulen reported:
• Lynette and Kevin Kingsbury are funding field trips for the elementary students in Tanna’s memory;
• Access testing has been completed at the Colony;
• Dakota STEP science test for grades five, eight and 11 will be administered next;
• Home school testing will begin the end of March with one student to be tested;
• Grades three through eight and 11 will be doing the computer Smarter Balanced testing starting after Easter;
• Winter Band Concert at Sanborn Central on March 16;
• No school on March 13 and 20; and
• Track is just around the corner.
Items of Discussion: Continued discussion on the superintendent search.
Motion by Olson, seconded by Schmit, all aye, to approve the 2015-2016 academic calendar.
Motion by Schmit, seconded by Enfield, all aye, to approve the rates for the summer Driver’s Education program as $150.00 for in-district and $350.00 for out-of-district students.
Motion by Olson, seconded by Dean, all aye, to acknowledge the letter received by the SCEO to enter into negotiations and set the date for April 13 beginning after the regular board meeting which starts at 5:00 p.m.
Motion by Schmit, seconded by Enfield, all aye, to approve an executive session SDCL 1-25-2(1) to discuss personnel with possible motions to follow at 7:34 p.m. Regular session resumed at 7:55 p.m.
Motion by Dean, seconded by Schmit, all aye, to approve advertising for a 2015-16 high school principal/teacher/2016-17 superintendent.
Motion by Olson, seconded by Enfield, all aye, to approve the certified and classified contracts for the 2015-2016 school year with the understanding that some reassignments and letters of intent to not rehire may be necessary.
Motioned by Schmit, seconded by Dean, Olson abstained, all aye, to approve all extracurricular contracts for the 2015-2016 school year with the understanding that some reassignments and letters of intent to not rehire may be necessary.
The next regular Board meeting will be held on April 13, 2015 at 5:00 p.m. in the Sanborn Central School Conference Room in Forestburg.
Motion by Olson, seconded by Schmit, all aye, to adjourn the meeting at 7:59 p.m.
Gayle Bechen
Business Manager
Rick Miller
Board Chair

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