Sanborn Central Board proceedings

Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, September 12, 2016 at 7:02 p.m. in the Sanborn Central Conference Room with the following present: Adams, Dean, Enfield, Olson and Schmit. Others present were: Superintendent Siemsen; Elementary/Middle School Principal Vermeulen; and Business Manager Bechen.
Pledge of Allegiance.
Motion by Enfield, seconded by Adams, all aye, to approve the agenda as printed.
Motion by Dean, seconded by Schmit, all aye, to approve the minutes of the regular board meeting August 15, 2016 as printed.
Visitors to Board Meeting: None.
Motion by Schmit, seconded by Enfield, all aye, to approve the Financial Statement and bills. Discussion was held.
General Fund balance, August 1, 2016: $186,688.21. Receipts: taxes $663.29, interest $4.85, other pupil $72.00, other income 108.42, state fines $1,304.65, state aid $37,656.00, admission $2,096.31, yearbook $38.00, Medicaid admission fee $825.66, gross receipts: telephone $28,546.34, revenue in lieu of taxes $298.32. Expenditures: $134,907.22, manual journal entry $86.30.  Balance, August 31, 2016: $123,308.53. Invested $25,000.  CorTrust Savings balance, August 1, 2016: $209,741.48. Receipts: interest $0.00. Expenditures: $0.00. Balance, August 31, 2016: $209,741.48.
Capital Outlay Fund balance, August 1, 2016: $1,104,449.90. Receipts: taxes $391.43, interest $48.51. Expenditures: $58,864.92. Balance, August 31, 2016: $1,046,024.92.
Special Education Fund balance, August 1, 2016: $167,626.71. Receipts: taxes $15.58, interest $7.28, Medicaid admission fee $69.00. Expenditures: $14,582.14. Balance, August 31, 2016: $153,136.43. CorTrust Savings balance, August 1, 2016: $1,823.34. Receipts: interest $0.00. Balance, August 31, 2016: $1,823.34.
Pension Fund balance, August 1, 2016: $566.20. Receipts: taxes $57.75. Expenditures: $0.00. Balance, August 31, 2016: $623.95.
Food Service Fund balance, August 1, 2016: ($13,135.18). Receipts: student lunches $8,100.75, adult lunches $97.00. Expenditures: $5,979.94. Balance, August 31, 2016: ($10,917.37).
Enterprise Fund balance, August 1, 2016: $1,400.15. Receipts: $0.00. Expenditures: $0.00. Balance, August 31, 2016: $1,400.15.
Scholarship Fund balance, August 1, 2016: $13,674.81. Receipts: interest $0.65. Expenditures: $0.00. Balance, August 31, 2016: $13,675.46. Peters Scholarship balance: $13,675.46; Nelson Scholarship balance: $0.00.
Trust and Agency Funds balance: August 1, 2016 $51,946.31. Receipts: $558.44. Expenditures: $2,019.88. Balance: August 31, 2016 $50,484.87.
Salaries and benefits for the month of September, 2016 were as follows:
General Fund: $139,346.26;
Special Education: $17,863.56;
Food Service: $8,792.67.
Claims approved:
GENERAL FUND – A&B Business, paper $1,199.60, copier staples $82.85, copy cost $321.73; A-Ox Welding, cylinder rent $30.44; AMG Rural Clinics, bus driver physical $172.00; Associated School Boards of SD, elementary/middle school principal joint Convention fee $185.00, board joint Convention fee $925.00; Automatic Building Control, annual monitor contract fire system $240.00, annual checkout of fire alarm $386.00, battery $66.00; Bio Corporation, high school supply $330.77; Brightarrow Technologies, Inc., digital voice dialer $250.00; Brooks Oil, gas hose $60.00; Carquest, bus supply $204.05; Charcole Apps, iOS/Android mobile app $240.00; Chester Area School District, online animal science tuition $250.00;
Clayton’s Repair, bus repair $376.10; Country Pumper, sports ice $12.58; Dauby’s Sports Center, volleyball supply $628.77; Dawson Construction, three-month garbage fee $663.75; Demco, library supply $169.21; Deparment of Revenue, water testing $15.00; Didax, Inc, elementary supply $44.55; DSG, janitor supply $225.38; First National Insurance, workman comp $363.00; Heartland Paper, janitor supply $716.38, elementary supply $74.31, gym floor $2,325.00; Hillyard, janitor supply $66.90, colony school supply 491.24; Hoffman Digging & Well Repair, pump out tanks $500.00; Horizon Health Care, two bus driver physicals $432.00; Houghton, Mifflin, Harcourt Publ., preschool workbooks $135.24, elementary workbooks $173.76;
[IMPREST FUND: Hanson School, volleyball tourney $120.00; K. Moody, volleyball referee $80.00; Sams Club, chorus supply $45.32, business office supply $21.87, high school supply $15.92, back to school night $44.04, janitor supply $17.86, elementary supply $8.98, middle school supply $15.98; SDCTE, middle school English conference fee $80.00; Shelby Selland, line judge Hanson tourney $100.00; G. Vavra, volleyball referee/mileage $101.00; VISA, middle school math used textbooks $173.83];
J.W. Pepper, choral music $83.98; Jostens, yearbook payment $615.32; K&D Busing, half co-curricular busing $543.68; Local Lumber & Supply, football bleacher repair $333.60; Tim McCain, first aid class $35.00; Menards, janitor supply $109.79; Mid-Dakota Technologies, August tech support $125.00; Palace Cleaners, half of band uniforms $219.20; Pearson Education, colony workbooks $342.60, elementary workbooks $344.59; Petty Cash, postage $53.05; Quill, ink $469.88, business office supply $28.99; Sal’s Drive Inn, inservice meal $315.00; Sanborn Central Food Service, back to school night meal $256.74; Santel Communications, telephone/internet $421.88;
School Specialty, elementary supply $425.79, middle school supply $25.62, high school supply 94.93, guidance supply $16.02, colony supply $145.35, library supply $23.64, elementary /middle school principal supply $50.25, ag supply $53.25, preschool supply $250.05; SDAESP, Region 4 dues $75.00; SDHSAA, national fed news $6.00, student press fee $25.00; Sherwin Williams, janitor supply $49.30, pep grant paint $124.11; Stretchs Well Service, well repair $793.02; TC Enterprises, rewire well 106.82; Teacher Innovations, planbook.com $270.00; Tessiers, hvac condensing $410.42; Training Room, volleyball supply $27.95, football paint $1,095.80; VISA,  air cards $120.03, ag used textbooks $104.35; Walmart, janitor supply $163.24; Ward’s Natural Science, high school supply $286.13.
CAPITAL OUTLAY Fund — A&B Business, copier rent $780.05; ABDO-Spotlight-Magic Wagon, library books $1,027.45; Hauff Mid-America Sports, fifth/sixth girls basketball jerseys $1,279.70; Mackin Educational Resources, library books $534.51; Riddell, football helmet $122.28; Walmart, colony electrical equipment $59.88, high school science small refrigerator $99.00.
SPECIAL EDUCATION Fund – Pearson Assessments, speech forms $572.25; School Specialty, speech supply $9.43.
FOOD SERVICE Fund – Arctic Refrigeration, outside freezer repair $477.70, inside freezer $260.50; Shane Baysinger, melons $54.25; Card Services, food $107.78; Darrington Water, SS tank $24.00; Dean Foods, milk $345.80; Earthgrains, bread $172.80; Gage Foods, food $286.91; Reinhart Foodservice, food $5,399.39, supply $301.79; Mary Unterbrunner, supply $15.82; Walmart, food $36.39, supply $5.94.
Motion by Enfield, seconded by Schmit, all aye, to table the transfer of $35,000.00 from General Fund to the Food Service Fund. Discussion was held.
Motion by Schmit, seconded by Dean, all aye, to approve the resolution for 2017 tax request. Discussion was held.
Mr. Siemsen reported on the following:
Fall enrollment is up 199 from 187 last year;
•    Parent-Teacher Conference scheduled for September 15th;
•    Well issues were addressed – the pump had connection to electricity problems;
•    A number of juniors and seniors are taking advantage of dual credit courses;
•    Juniors took the ASVAB test on September 8th;
•    Juniors and seniors will attend the annual Career Day at DWU on September 20th;
•    Seniors have been granted senior privileges;
•    Explored options to address the conditions in the gym;
•    Downspout on the playground has been fixed;
•    Football field is in great shape; and
•    Homecoming activities occurred on September 9th, including Sanborn Central Elementary School and Sanborn Central Middle School attending the parade.
Mrs. Vermeulen discussed:
•    October 17th Extra Help Day and staff will participate in the Data Dig for mathematics in the afternoon;
•    Fall enrollment PreK-5 is 76, grades 6-8 is 39, and the colony has 39 students;
•    Jennifer Larson and Mrs. Vermeulen will be mentors for two seniors by facilitating their senior project involving Fuel Up to Play 60;
•    No school September 16th; and
•    PTC on September 15th.
Discussion was held on the options to address the conditions in the gym, with Clayton Dean presenting some questions to Puetz, and Mr. Siemsen will present questions to other companies;
•    Bids will be sought for a new 53-passenger bus to assess at the October meeting;
•    Discussion was had regarding the appropriateness of early dismissals for activities, such as ball games;
•    The board also discussed the need for a reliable option to broadcast activities from our gym; and
•    Bus routes were discussed.
Old Business: None.
Opened propane quotes received from CHS for $0.74/gallon and Brooks Oil for $0.698/gallon.
Motion by Dean, seconded by Adams, all aye, to accept the bid from Brooks Oil to contract propane at the rate of $0.698 per gallon for the 2016-17 school year.
Tabled waiver forms due to no waivers received.
The next regular Board meeting will be held on Monday, October 10, 2016 at 7:00 p.m. in the Sanborn Central School Conference Room.
Motion by Dean, seconded by Schmit, all aye, to adjourn the meeting at 8:54 p.m.
Gayle Bechen
Business Manager
Troy Olson
Board Chair

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