Woonsocket School Board proceedings

UNAPPROVED MINUTES – REGULAR MEETING HELD SEPTEMBER 12, 2016

The Woonsocket Board of Education met in regular session on September 12th, 2016, at 7:00 p.m. in the library/media center of the Woonsocket School.   Members attending were:  Jason White, Lisa Snedeker, Todd Olinger, Jodi Doering and Gary Steichen. Others attending were Superintendent Rod Weber, Paula Lynch, Carrie Gutierrez, and Chris Selland. The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.
On a motion by Gary Steichen, seconded by Lisa Snedeker, the Board approved the meeting agenda as presented.  Motion carried.
The minutes of the regular board meeting held on August 8, 2016, and the special board minutes from August 29th, 2016, were approved as presented on a motion by Jodi Doering, seconded by Gary Steichen. Motion carried.
On a motion by Lisa Snedeker, seconded by Jodi Doering, the Board approved the claims presented and the August 2016 financial report as follows, motion carried:
GENERAL FUND, Beginning balance: $1,156,328.55; Add receipts: Taxes $2,293.63; Interest $482.69; Other local $3,847.72; State $65,928.00; Federal $0.00;  Receivables $39,636.38.  Total to be accounted for:  $1,268,516.97; less disbursements $128,783.36;  Cash balance: $1,139,733.61;  Fund Balance: $1,139,733.61.
CAPITAL OUTLAY, Beginning balance:  $708,641.45;  Add receipts:  Taxes $737.54;  Other local $0.00;  Federal $0.00; Total to be accounted for: $709,378.99;  less disbursements $57,591.16;   Cash balance: $651,787.83;  Fund balance:  $651,787.83.
SPECIAL EDUCATION, Beginning balance: $408,854.15; Add receipts:  Taxes $370.89; Other Local $111.00;  State $0.00;  Federal $0.00; Total to be accounted for: $409,336.04; less disbursements $14,623.92; Cash balance: $394,712.12; Fund balance: $394,712.12.
PENSION, Beginning balance:  $207,672.84; Add receipts:  Taxes $110.67; Other Local $0.00; Total to be accounted for: $207,783.51;  less disbursements $0.00; Cash balance: $207,783.51;  Fund balance: $207,783.51.
FOOD SERVICE, Beginning balance: $25,294.73; Add receipts:  Pupil receipts $8,369.85;  Adult receipts $105.75; Milk receipts $0.00;  Interest $1.11; Other local $151.25; State $0.00; Federal reimbursement $0.00; Total to be accounted for: $33,922.69;  less disbursements $6,635.36; Cash  balance: $27,287.33;  Fund balance: $27,287.33.
ENTERPRISE FUND #53,  Beginning balance:  $45,356.86;  Add receipts:  Other local $0.00;  Total to be accounted for:  $45,356.86;  less disbursements $4,473.38;  Cash balance:  $40,883.48;   Fund balance:  $40,883.48.
TRUST AND AGENCY,  Beginning balance:  $23,504.11;  Add receipts:   Interest $.97;  Pupil activities $461.00;  Total to be accounted for: $23,966.08;  less disbursements $1,964.55; Fund balance: $22,001.53.
Salaries and benefits for the month of August 2016 were as follows:
General Fund: $104,681.34;
Special Education: $9,899.20;
Enterprise #53: $3,929.00;
Food Service: $5,116.90.
GENERAL FUND:
A&B Business Equipment, Staples $175.30
American Time And Signal, Clocks (4) $593.78
Associated School Boards of SD, Convention/New Boardmember Workshop $800.00
AT&T, Cellphone $58.29
Automatic Building Controls, Smoke Detector $162.46
Bakers Design, Flowers – Coronation $34.00
Brown & Saenger, Library/Elementary Supplies $140.87
Burnison Plumbing & Heating, Repairs/Maintenance $753.58
City of Woonsocket, Water Service $62.84
Classroom Direct, Supplies $282.32
Coca-Cola, Five Gallon Water Bottles – Elementary $38.18
Council on College Admission SD, Admission/Finance Guidance Workshop Fee $55.00
Express 2, Gas – Vehicles $106.58
Express Stop, Gas – Mini-Bus/Vehicles/Mower $192.09
First National Bank, Safe Deposit Box Rent $20.00
Follett, Extra Textbooks – Science $137.06
Food Service, Correction From May 2016 – C. Fry Retir $3.90
Freeman High School, All-State Chorus Practice Fee $35.00
Hauff Mid-America Sports Inc., Volleyball Net/Footballs, Basketballs and Volleyballs $1,840.10
Horizon Health Care, Physical-Bus Driver $210.00
[Imprest Fund:
Mitchell School District, Cross-Country Fee $30.00
US Post Office, Postage Expense $88.40
US Post Office, Postage Expense $141.00
August Claims: $259.40]
J.W. Pepper & Son Inc., Vocal Music $137.57
Juffer Inc., Policy Endorsement $22.00
K&D Busing Inc., Reg. Route/Co-Curr. $13,455.68
KO’s Pro Service, Belts – Roof Units $39.16
Lehr, Dave, Tech Support Contract $125.00
Lieber, Craig, Books – High School English $479.34
Lieber, Sarah, Reimbursement – Junior High Supplies $125.88
Local Lumber, Custodian Supplies $49.22
McLeods, Supplies $1,333.92
Menards, Football Field Supplies $66.62
MidWest Fire, Annual Fire System Maintenance $1,139.75
Mitchell Area Superintendents Association, Superintendent Dues $60.00
Northern State University, All-State Chorus Practice Fee $48.00
NorthWestern Public Service, Electric Service $2,835.41
Palace Cleaners    Band, Uniform Dry Cleaning – 50 percent $219.20
Petty Cash, Postage Expense $9.42
Pioneer Randustrial, Field Paint $419.10
Really Good Stuff, Inc., Supplies $187.71
Renaissance Learning Inc., Accelerated Reading Fee $2,210.35
Riddell-All American Sports, Football Supplies $237.19
Santel Communications, Phone/Cable/Internet $368.07
Schmiedt, Darin, Reimbursement – Coronation Supplies $20.00
Scholastic, Supplies $294.02
School Mate, High School Planners $352.00
School Specialty, Supplies $992.37
SD Association of School Business Officials, Business Manager Conference Dues $50.00
SDAESP, Elementary Principal Dues $75.00
SD High School Activities Association, Student Press Fee/NF News $31.00
Sheraton, Lodging – Associated School Boards of SD Conference $496.00
Stumps, Coronation Supplies $65.81
Success By Design, Elementary Planners $124.53
TC Enterprises, Electrical Service $210.10
Teachers Helper, Elementary Supplies    $188.05
United Energy/Farmers Alliance, Propane – Government Building    124.52
Walmart, Supplies $428.72
Waste Management of WI-MN, Garbage Service, 609.47
Williams Music & Office, Instrument Repair – School Instruments $78.40
Woony Foods, Supplies $133.56
Fund Total: $33,802.89
CAPITAL OUTLAY
A&B Business Equipment, Copier Lease $975.58
American Garage Door, Rain Gutter Replacement – Elementary $3,389.03
Burnison Plumbing & Heating, Relocate Water Heater $1,831.69
DB Electric, Wiring – Shop Classroom $4,200.00
Dick’s Welding, Repair – Football Bleacher Compliance $2,500.00
Dramstads Refrigeration, Move AC to New Office $1,455.47
Local Lumber, Light Kits $462.80
McGraw – Hill, Anatomy Textbooks $2,801.99
Ope Niemeyer Flooring, Flooring Installation $575.00
School Specialty, Supplies $2,545.79
Todd Brueske Construction, Install New Kitchen Appliances $988.29
Westendorf Electric, Electrical Service – Kitchen Project $4,778.08
Fund Total: $26,503.72
SPECIAL EDUCATION
Avera St. Lukes, Client Services $669.98
Parent/Guardian, Mileage Reimbursement Testing $176.40
Parent/Guardian, Parent/Guardian Mileage $159.10
Lifequest, Tuition – Client Services $516.77
McLeods, Supplies $67.86
Really Good Stuff, Inc., Supplies $166.37
SD Department of Human Services, Client Services – Non-Federal Match $1,540.74
University of South Dakota, Student Testing Services $1,038.25
Fund Total: $4,335.47
FOOD SERVICE
Bebout, Julie, Meal Allowance – School Nutrition Association /Procurement Conference $87.00
Buhls Dry Cleaning, Laundry Service $23.30
Earthgrains Company, Food $133.76
Hinker, Becky, Meal Allowance – School Nutrition Association Conference $18.00
[Imprest Fund:
Cash – Vending Machine – From Food Service, Vending Machine Change – Food Service $44.00
August Claims: $44.00]
Larson, Trudy, Refund on Account $20.50
Ramkota, Lodging – Procurement Conference $216.00
Variety Food, Food, Supplies, Dishwasher Rent $5,977.59
Woony Foods, Supplies $9.84
Fund Total: $6,529.99
Chris Selland gave the financial report with a discussion about the upcoming tax levy request.  The recommendation was to decrease the General Fund opt-out amount by $50,000.00 (from $175,000.00 to $125,000.00) and to request $475,000.00 for Capital Outlay funds. Capital Outlay funds must be requested in a straight dollar amount this year versus an amount per $1,000.00 of valuation as in the past. The Capital Outlay levy will be increased by approximately $40,000.00 (with the decrease in General Fund opt-out to more than offset). The reason for the shift in the levies from General Fund to Capital Outlay is twofold. Number one, the district is looking at a project to upgrade quite extensively the elementary and gym heating system as the boiler system is becoming obsolete with more difficulty maintaining and finding parts for the system. Number two, the state has implemented a General Fund balance cap that will be in place for 2017-2018 with reductions in state-aid dollar-for-dollar for any balance over and above 30 percent of expenditures for the year and also, there is a new law that allows 45 percent of Capital Outlay levy funds to be transferred to the General Fund for any General Fund purpose. The plan for the tax levy this year will help to reduce the General Fund balance to non-penalty levels and then the increase in the capital levy will help when the General Fund balance is down and we will need to pull some of the Capital Outlay funds for General Fund purposes. The special education levy request is $1.00 per $1,000.00 of valuation (approximately 0.50 under the maximum) and the pension levy has been eliminated by the state as this .30 levy will be rolled into the General Fund.
Discussion was also held about the yearbook Trust and Agency account with possible action to be taken at the October meeting.
Superintendent Weber discussed the recent lock-down procedure and advised that there are three different levels of lock-down that staff are trained for.  He also advised that he has ordered staff IDs for all staff to wear during the school day to help further security measures.
Lastly, Superintendent Weber advised that we had a very successful homecoming week with the students very involved with all activities and no incidences of disrespect to the community. Thanks go out to the staff, students, and community for making the week and parade very successful.
Principal Paula Lynch updated the Board with enrollment figures, upcoming conferences and also advised that the elementary students enjoyed a special PE “swim afternoon” on August 31st   at the Woonsocket City pool with three stations (water safety, water aerobics and free swim time).  Thanks to all the staff that assisted with this program and also thanks to Swenson Melons for donating the watermelons for the swim day snack.
On a motion by Jodi Doering, with a second by Gary Steichen, the Board approved an executive session for personnel reasons pursuant to SDCL #1-25-2(1) at 7:30 p.m. Motion carried. The Board reconvened into regular session at 7:38 p.m.
Motion was made by Lisa Snedeker, with a second by Jodi Doering, to approve resolution #475 – Tax Levy Request to the County Auditor as follows:
General Fund – $1.568 per $1,000.00 of valuation;
General Fund Opt-Out – $125,000.00;
Special Education – $1.00 per $1,000.00 of valuation;
Capital Outlay – $475,000.00.
Motion carried.
Motion was made by Gary Steichen, with a second by Jodi Doering, to approve a wage of $20.00 per hour for Board policy documentation work completed during the summer for Emily Olson.   Motion carried.
On a motion made by Jodi Doering, with a second by Gary Steichen, the Board approved the following conflict of interest waivers as per recently passed House Bill 1214:
Rod Weber – Officiating and coaching;
Jason White – Spouse Bobbi White – Volleyball line judging;
Lisa Snedeker – Dakotaland Federal Credit Union school account;
Paula Lynch – Administrative stipend for federal consolidated application;
Chris Selland – Administrative stipend for federal consolidated application.
Motion carried. There is still some clarification that should be forthcoming from the state about what is required for these waivers, which apply to any Board member or Administrator or anyone residing in their households.
There being no further business to come before the Board, the September 12, 2016, regular board meeting of the Woonsocket Board of Education was adjourned at 7:51p.m., on a motion by Gary Steichen, with a second by Lisa Snedeker. Motion carried.
JASON WHITE
Chairman
CRYSTAL A. SELLAND
Business Manager

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