Sanborn Central Board proceedings

Unapproved Minutes - OCTOBER 10, 2016

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, October 10, 2016 at 7:00 am. in the Sanborn Central Conference Room with the following present: Clayton Dean, Troy Olson and Brenda Schmit. Others present were Superintendent Siemsen, Elementary/Middle School Principal Vermeulen, Susan Farrell-Poncelet, Marci Farmer and Business Manager Bechen. Curtis Adams and Justin Enfield arrived at 7:05 am.
Pledge of Allegiance.
Motion by Schmit, seconded by Dean, all aye, to approve the agenda as amended. Discussion items: Snow slides and preschool.
Motion by Schmit, seconded by Dean, all aye, to approve the minutes of the regular board meeting September 12, 2016 as printed.
Visitors to Board meeting. Marci Farmer and Susan Farrell-Poncelet on behalf of the SCEA.
Motion by Adams, seconded by Enfield, all aye, to approve the Financial Statement and bills. Discussion was held.
General Fund balance, September 1, 2016: $123,308.53. Receipts: taxes $6,721.19, penalties/interest $111.76, other pupil $56.61, other income $162.44, state fines $3,381.97, state aid 35,735.00, admission 1,076.00, yearbook $38.00, pep grant reimbursement $124.11. Expenditures: $161,568.04.  Balance, September 30, 2016: $9,147.57. Invested $25,000.00 CorTrust Savings balance, September 1, 2016: $209,741.48. Receipts: interest $79.19. Expenditures: $0.00.  Balance, September 30, 2016: $209,820.67.
Capital Outlay Fund balance, September 1, 2016: $1,046,024.92. Receipts: taxes $3,040.40, penalties/interest $33.12, interest $47.17. Expenditures: $3,902.87. Balance, September 30, 2016: $1,045,242.74.
Special Education Fund balance, September 1, 2016: $153,136.43. Receipts: taxes $119.64, penalties/interest $1.12, interest $6.43. Expenditures: $18,445.24. Balance, September 30, 2016: $134,818.38. CorTrust Savings balance, September 1, 2016: $1,823.34. Receipts: interest $0.80. Balance, September 30, 2016: $1,824.14.
Pension Fund balance, September 1, 2016: $623.95. Receipts: taxes $434.72, penalties/interest $3.40. Expenditures: $0.00. Balance, September 30, 2016: $1,062.07.
Food Service Fund balance, September 1, 2016: ($10,917.37). Receipts: student lunches $3,180.54, adult lunches $418.57, ala carte $7.50, miscellaneous revenue $256.74. Expenditures: $16,281.74. Balance, September 30, 2016: ($23,335.76).
Enterprise Fund balance, September 1, 2016: $1,400.15. Receipts: $0.00. Expenditures: $0.00. Balance, September 30, 2016: $1,400.15.
Scholarship Fund balance, September 1, 2016: $13,675.46. Receipts: interest $0.58. Expenditures: $0.00. Balance, September 30, 2016: $13,676.04. Peters Scholarship balance: $13,676.04; Nelson Scholarship balance: $0.00.
Trust and Agency Funds balance, September 1, 2016: $50,484.87. Receipts: $6,734.98. Expenditures: $5,139.55. Balance, September 30, 2016: $52,080.30.
Salaries and benefits for the month of October, 2016 were as follows:
General Fund: $136,881.50;
Special Education: $19,709.46;
Food Service: $8,003.15.
Claims approved:
GENERAL FUND – A&B Business, copy cost $87.87; A-Ox Welding, cylinder rent $30.44; Associated School Boards of SD, Superintendent law seminar $165.00; Brooks Oil, gas gauge $75.00, unleaded gas 450 gallon $1,055.70, #2 diesel 530 gallon $1,113.00; Brown & Saenger, library supply $25.56, elementary/middle school principal supply $2.00; Campbell Supply, bus supply $0.99; Carquest, bus supply $59.00; Central Electric, electricity $2,404.14; Clayton’s Repair, bus repair $247.19; Country Pumper, sports ice $12.58; Dawson Construction, pea rock $372.75, sand $290.47; Department of Revenue, water testing $15.00; Dial Corporation, membership $600.00; Corey Flatten, first aid for coaches $35.00; H&R Salvage, two scrap boxes $400.00; Heartland Paper, janitor supply $908.13; Hillyard, janitor supply $424.45;
[IMPREST FUND: Shawna Baysinger, volleyball line judge $25.00; Corey Flatten, junior high football referee $20.00; Jamie Hajek, junior varsity football referee $100.00; Michael Johnson, junior varsity football referee $100.00; Chuck Jones, junior varsity football referee $100.00; Josten’s Yearbook Seminar, registration $40.00; Kimball School, CBH volleyball tournament loss $54.39; Jason Koulesek, junior high football referee $20.00; Tim McCain, junior high football referee $20.00; Menno Music Boosters, adult meals $15.00; Dwight Renshaw, junior varsity football referee/mileage $121.00; Runnings, janitor supply $3.79; Jesse Schlimgen, volleyball referee/mileage $101.00; Joe Schlimgen, volleyball referee $80.00; Steve Schoenfelder, junior varsity football referee $100.00; USD – Department of Music, All State Chorus prep $40.00; VISA, high school printed textbooks $118.83, high school supply $121.39, high school technology supply $34.56; Bobbi White, volleyball line judge 281 Conference $25.00];
K&D Busing, half co-curricular busing $1,721.95; Menards, janitor supply $203.53, football bleacher repair $15.96, high school ag supply $195.83, elementary supply $9.88; MidCentral Educational Coop, dial virtual classes $360.00; Mid-Dakota Technologies, September tech support 125.00; Petty Cash, postage $26.79; Ramada Inn, joint convention rooms $1,559.40; Ramkota Inn, business manager conference room $191.98; Region 3 Area Principals, 2016-17 dues $75.00; Runnings, janitor supply $61.03, ag supply $30.18; Sanborn Weekly Journal, business office renewal $40.19; Santel Communications, telephone/internet $237.94, professional service $230.00; Scholastic Inc., weekly reader, $92.82; Sherwin Williams, bleacher paint $192.60; SunBurst Digital, typing software $99.95; TIE, online vet science $395.00; VISA, air cards $120.03, chorus music $5.50; Walmart, janitor supply $10.50; Woonsocket School, 50 percent drivers ed mileage $653.94.
CAPITAL OUTLAY Fund — A&B Business, copier lease $786.11; Renaissance Learning, star reading subscription $255.00, renaissance hosting fee $599.00, Accelerated Reader subscription $620.00; School Specialty, colony school furniture $332.29, preschool furniture $274.02, high school ag furniture $1,120.50,  middle school furniture $1,251.52, elementary furniture $2,133.64; Woonsocket School, 50 percent drivers ed textbooks $1,265.59.
SPECIAL EDUCATION Fund – Huron School District, August tuition $168.00; Pearson Education, SPED testing supply $387.27; School Specialty, SPED furniture $581.84; Walmart, SPED ink cartridge $29.97.
FOOD SERVICE Fund – Shane Baysinger, melons $187.51; Card Services, food $42.76; County Fair, food $32.11; Darrington Water, SS tank $24.00; Dean Foods, milk $539.27; Earthgrains, bread $111.80; Hillyard, dishwashing supply $319.56;
[IMPREST: SNA of SD, seminar registration $40.00];
Reinhart Foodservice, food $3,066.96, supply $96.38; Walmart, food $24.52.
ENTERPRISE Fund – Woonsocket School, 50 percent driver education instructor $2,898.08.
Motion by Enfield, seconded by Dean, all aye, To approve a transfer of General Fund savings to checking account as needed. Discussion was held.
Superintendent Siemsen reported on the following:
•    Enrollment as of Oct. 4, 2016 was 199;
•    A&B Business will be replacing our copier with new machines to eliminate service calls;
•    Issues with the inside freezer, without any sign of an actual problem;
•    Area Steel will be doing an inspection of the building’s roof the week of October 10th;
•    Extra help day October 7th;
•    Staff attended a Data Dig to assess test scores on October 7th as well, then participated in a SIVN shared session in Mount Vernon;
•    Attended a school law seminar in Pierre on October 3rd and 4th; and
•    School activities have been going well.
Principal Vermeulen discussed:
•    5/6 grade basketball started September 29th with the first game October 10th;
•    Cancer Awareness night will be held October 21st with proceeds donated to Sanford Cure Kids Cancer and T-Hugs;
•    Enrollment elementary 88 and middle school 39;
•    Mr. Flatten and Mrs. Vermeulen plan to hold a mock presidential election for grades K-12;
•    No school October 17th;
•    Attended the SASD Preschool Standing Committee to finish the preschool levels of excellence used for assessment tools; and
•    Mrs. Vermeulen has volunteered to pilot the assessment along with nine other schools. The assessment can be used in private day care programs. Preschool would be given one of three distinctions, exemplar, distinguished, and proficient, but no funds are tied to it, just meant as a learning tool.
Discussion was held on:
•    the purchase of a box scraper for the driveway and parking lot, with the decision to go ahead and make a purchase;
•    Cashing in a matured CD for $25,000 was approved to be added to the General Fund;
•    Snow slides for the overhang out back; and
•    Discussed current preschool versus any alterations to preschool program.
The board would like to recognize and congratulate Mr. Gross and the FFA students for their work with land and range judging, as well as Mr. Kroeger and the band for their work on the marching competitions.
Old Business: None.
Motion by Adams, seconded by Enfield, all aye, to approve the contract for the position of Bus Driver for Tavin Alatta at an annual rate of $13,520 for the current school year.
Troy Olson recued himself from discussion and vote. Brenda Schmit took over the meeting.
Motion by Enfield, seconded by Adams, all aye, to approve the request of school board waiver for Troy Olson, Board President, for the position of Co-Head Boys Basketball coach.
Vice President Brenda Schmit turned the meeting back over to President Troy Olson.
The next regular Board meeting will be held on Monday, November 14, 2016 at 7:00 p.m. in the Sanborn Central School Conference Room.
Motion by Dean, seconded by Adams, all aye, to adjourn the meeting at 8:01 a.m.
Gayle BecheN
Business Manager
Troy Olson
Board Chair

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