Woonsocket School Board proceedings


The Woonsocket Board of Education met in regular session on October 10th, 2016, at 7:00 p.m. in the library/media center of the Woonsocket School. Members attending were: Jason White, Lisa Snedeker,  Jodi Doering and Gary Steichen. Todd Olinger was absent. Others attending were Superintendent Rod Weber, Paula Lynch, Carrie Gutierrez, two representatives from G & R Controls and Chris Selland. The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.
On a motion by Gary Steichen, seconded by Jodi Doering, the Board approved the meeting agenda with two additional items to come before the Board.  Motion carried.
The minutes of the regular board meeting held on September 12th, 2016, were approved as presented on a motion by Lisa Snedeker, seconded by Gary Steichen. Motion carried.
Representatives from G & R Controls gave a presentation concerning the procedures involved with the request for qualifications process that will be utilized for the gymnasium and elementary heating project that will most likely be slated for this summer.  The school board will review references after a notice is publicized to invite interested parties to submit their applications.  Once a firm is chosen by the Board, that firm will be responsible for bidding the project after the Board determines which of several options will be chosen for the project. The Representatives fielded questions and the Board thanked them for their attendance at the meeting and their insight into the process.
On a motion by Gary Steichen, seconded by Jodi Doering, the Board approved the claims presented and the September 2016 financial report as follows, motion carried:
GENERAL FUND, Beginning balance: $1,139,733.61; Add receipts: Taxes $10,565.21; Interest $453.79; Other local $6,258.40; State $65,546.00; Federal $0.00; Total to be accounted for:  $1,222,557.01; less disbursements $150,864.96; Cash balance: $1,071,692.05; Fund Balance: $1,071,692.05.
CAPITAL OUTLAY, Beginning balance: $651,787.83; Add receipts: Taxes $4,465.42; Other local $0.00; Federal $0.00. Total to be accounted for: $656,253.25;  less disbursements $26,503.72;   Cash balance: $629,749.53;  Fund balance:  $629,749.53.
SPECIAL EDUCATION,  Beginning balance: $394,712.12; Add receipts: Taxes $2,245.58; Other Local $0.00; State $0.00; Federal $0.00; Total to be accounted for: $396,957.70; less disbursements $20,867.66; Cash balance: $376,090.04; Fund balance: $376,090.04.
PENSION, Beginning balance:  $207,783.51; Add receipts: Taxes $669.90; Other Local $0.00; Total to be accounted for: $208,453.41;  less disbursements $0.00; Cash balance: $208,453.41; Fund balance: $208,453.41.
FOOD SERVICE, Beginning balance: $27,287.33; Add receipts: Pupil receipts $4,957.45; Adult receipts $246.65; Milk receipts $0.00;  Interest $1.03; Other local $205.70; State $0.00; Federal reimbursement $3,976.84; Total to be accounted for: $36,675.00;  less disbursements $11,986.41; Cash  balance: $24,688.59;  Fund balance: $24,688.59.
ENTERPRISE FUND #53, Beginning balance: $40,883.48;  Add receipts: Other local $1,425.00; Total to be accounted for: $42,308.48; less disbursements $4,510.62; Cash balance: $37,797.86; Fund balance:  $37,797.86.
TRUST AND AGENCY,  Beginning balance: $22,001.53; Add receipts: Interest $0.91; Pupil activities $2,398.40; Total to be accounted for: $24,400.84; less disbursements $3,033.40; Fund balance: $21,367.44.
Salaries and benefits for the month of September 2016 were as follows:
General Fund:   $117,062.07
Special Education: $16,532.19
Enterprise #53:   $4,510.62
Food Service:  $5,476.92
First National Bank – Visa, Spreader & Aerator – Football Field $729.42
4Imprint, Staff Security Badges $284.53
Area High School Principals, Area High School Principal Dues $75.00
AT&T, Cellphone $58.29
Attorney Rodney Freeman, Convention Contribution $135.00
Barton’s Heating & Cooling, Filters $153.12
Bethany-Methodist Parish Backpack Program, Directed Donation for Backpack as per Todd Swenson $500.00
Brooks Oil, Fuel Oil $2,858.40
Brown & Saenger    Library, Supplies $10.58
City of Woonsocket, Water Service $62.84
Classroom Direct, High School Supplies $465.91
Coca-Cola, Water Gallons – Elementary 15.66
Demco, Library Supplies $105.71
Dial Corporation, 2016-17 Membership Dues $600.00
Dramstads Refrigeration, Air Conditioner Repairs $139.74
Express 2, Gas – Vehicles/Mini-Bus $295.44
Express Stop, Gas – Vehicles/Mower $196.78
Feistner Gravel, Gravel – Bus/Overflow Lot $440.50
[Imprest Fund:
Arlington School, Cross-Country Fee $30.00
Calmus, Lynn, Referee/Mileage – Volleyball $111.92
Coleman-Egan School, Cross-Country Fee $40.00
Collins, Kim, Referee – Volleyball $80.00
Dell Rapids School, Cross-Country Fee $35.00
Duxbury, Dean, Referee – Volleyball $80.00
Hutmacher, Casey, Referee/Mileage – Football $171.40
Kelsey, Kurt, Referee – Football $100.00
Kiehl, Lori, Referee – Volleyball $80.00
Kiehl, Lori, Referee/Mileage – Volleyball $111.92
Klein, Darby, Referee – Football $100.00
Peterson, Steve, Referee – Football $100.00
Redfield School, Cross-Country Fee $35.00
Schoenhard, Steve, Referee – Football $100.00
Thelen, Dan, Referee/Mileage-Volleyball $100.16
USD Department of Music, All-State Chorus Practice Fee $30.00
US Post Office, Postage Expense $141.00
September Claims: $1,446.40]
Juffer Inc., Annual Package & Work Comp Policy $26,982.00
K & D Busing Inc., Bus – Reg. Route/Co-Curr. $14,277.95
KO’s Pro Service, Keys – Solvent – Shop $92.70
Lehr, Dave, Tech Support Contract $125.00
Local Lumber, Doorknob/Custodian Supplies $67.95
McLeods, High School Supplies $226.78
Mentoring Minds, Elementary Standards Charts $395.18
Midcentral Coop, On-Line Courses $1,440.00
NorthWestern Public Service, Electric Service $3,152.34
Petty Cash, Postage Expense $29.02
Quill Corporation, Printer Cartridges – Business Office $241.98
R&L Sanitary Service, Sanitary Services – Football $252.00
Ramkota, Lodging – Business Manager Conference $191.98
Readers Den, Library Books $190.80
Sanborn Weekly Journal, Subscriptions (Two) –  One-Year $80.38
Santel Communications, Phone/Cable/Internet/Service Calls $1,178.18
Schlicht, Spens, Reimbursement – Float Supplies $21.29
Schmiedt, Darin, Bus Driver Physical/Test $180.00
Scholastic, Election Series – Elementary $88.00
School Mate, High School Planners $173.95
School Specialty, Elementary Supplies $67.64
Shape SD, Conference Registration – A. Rodriguez (Reimbursement) $160.00
St. Wilfrid Church – Catholic Daughters, Directed Donation for Backpack as per Todd Swenson $500.00
Teacher Innovations, Planbook Renewal $259.20
Team Sporting Goods, Football Equipment $314.83
VanDenHemel, James, Reimbursement – Extension Cords For  Buses $72.38
Waste Management Of Wi-Mn, Garbage Service $609.85
Woony Foods, Supplies $49.49
Fund Total: $59,994.19
Capital Outlay:
A&B Business Equipment, Copier Rent $975.58
Burnison Plumbing & Heating, Boiler/ Heater Repairs $4,171.49
Davison County Implement, Lawnmower Repairs/Engine $1,731.07
Learning A to Z, Elementary Curriculum $2,879.40
School Specialty, Lunch Tables (10) $15,827.90
Unique Entertainment, Down Payment Sound System – Theatre $4,000.00
Woonsocket Development Corporation, Donation To Community Theatre Project $30,000.00
Fund Total: $59,585.44
Lifequest, Client Services $500.10
SD Department of Human Services, Client Services $1,388.43
Fund Total: $1,888.53
Buhls Dry Cleaning, Laundry Service $18.20
Earthgrains Company, Food $157.72
Lucket, Heather, Refund – Student Transferred Out $25.50
Maxwell Food Equipment, Supplies $41.04
School Nutrition Association, Annual National/State Dues – B. Hinker $43.00
Variety Food, Supplies, Food, Dishwasher Rent $5,600.96
Woony Foods, Food/Supplies $65.77
Fund Total: $5,952.19
Chris Selland gave the financial report.  We have received a generous donation from Todd and Jill Swenson with $1,000.00 sent to the Woonsocket Backpack program ($500.00 to each church group involved) as per their direction and the balance of $1,400.00 to be used for the football program. Also, Mr. Korbel’s Mother, Becky Korbel, has donated 50 percent of her profits from the craft fair to the science program.  The Board and Staff would like to thank these parties for their support of the school and community.    Principal Paula Lynch advised that she will be going over the recently released state test results at the November meeting.  She also advised that the staff is finding the SD Counts and other professional development opportunities very helpful.
On a motion by Lisa Snedeker, with a second by Jodi Doering, the Board approved an executive session for personnel reasons pursuant to SDCL #1-25-2(1) at 8:04 p.m.   Motion carried.   The Board reconvened into regular session at 8:23 p.m.
Motion was made by Jodi Doering, with a second by Gary Steichen, to approve the first reading of the 100 and 200 series updates for the school board policy manual.  Motion carried.
It was moved by Lisa Snedeker, with a second by Jodi Doering, to approve the contribution of $30,000.00 to the Woonsocket Development Corporation for the Community Center Theatre project.  Motion carried.
Motion was made by Gary Steichen, with a second by Jodi Doering, to approve an amount up to $7,500.00 for the theatre project sound system for general and school play use and to close out the yearbook trust and agency account with a balance of $1,139.31 to be used for this project, leaving a balance of approximately $6,000.00 to come from District funds.  The sound system will be purchased from Unique Entertainment.  The City has increased its donation to the project by $5,000.00, so the School Board will increase its contribution by purchasing the sound system.  Motion carried.  Community fundraising (aside from the city and school contributions) for the project stands at $42,000.00.
Motion was made by Lisa Snedeker, with a second by Gary Steichen, to approve the contract with Head-Start to lease the former After School Care/Pre-K building part-time for $150.00 per month.  Motion carried.
Motion was made by Jodi Doering, with a second by Lisa Snedeker, to approve Woonsocket School Staff one-time bonuses as per 2016-2017 negotiations.  Each full-time staff person will receive $1,000.00 to be paid on December 1st and part-time employees and shared contract employees will receive a pro-rated amount based on their percentage of contract with the Woonsocket School District.  These were budgeted bonuses that will help to get the general fund balance down in order to comply with state-imposed fund balance caps.  Motion carried.
The Board approved Lisa Snedeker as Legislative Action Network Representative  (LAN) from the Woonsocket District on a motion by Jodi Doering, with a second by Gary Steichen, motion carried.
On a motion by Jodi Doering, with a second by Gary Steichen, the Board approved a change in the November 2016 regular meeting from November 14th at 7:00 p.m. to November 15th at 5:30 p.m.   The change was made to accommodate a Board Member’s schedule.  Motion carried.
Motion was made by Lisa Snedeker, with a second by Jodi Doering, to authorize the Business Manager to advertise for request for qualifications  according to procedure for the elementary and gymnasium heating project.  The request will be publicized twice with the first publication at least 10 days prior to the due date and will be submitted to the Sanborn Weekly Journal and the Daily Republic. Applications will be due in the business office by 12:00 p.m. on November 15th, 2016.  Motion carried.
There being no further business to come before the Board, the October 10th, 2016 regular board meeting of the Woonsocket Board of Education was adjourned at 8:31 p.m. on a motion by Gary Steichen with a second by Lisa Snedeker.  Motion carried.
Business Manager

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