Sanborn Central Board proceedings

UNAPPROVED MINUTES - JUNE 6, 2016

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, June 6, 2016 at 7:00 p.m. in the Sanborn Central Conference Room with the following present: Adams, Dean, Enfield, Olson and Schmit. Others present: Superintendent Whitney; High School Principal Siemsen; and Business Manager Bechen. Visitor: Melissa Ettswold.
Pledge of Allegiance.
Motion by Schmit, seconded by Adams, all aye, to approve the agenda as amended. Motion 106-2015/2016 changed the word eliminate to discontinue.
Motion by Dean, seconded by Enfield, all aye, to approve the minutes of the regular board meeting May 9, 2016 as printed.
Visitors to Board meeting: Melissa Ettswold.
Motion by Adams, seconded by Enfield, all aye, to approve the Financial Statement and bills.
General Fund balance, May 1, 2016: $63,746.71. Receipts: taxes $323,533.77, penalties/interest $25.82, interest $6.42, other pupil income $255.99, other local income $188.57, state fines $2,691.86, state aid $33,279.00, admission $216.96, yearbook $1,655.00, bank franchise $9.26, cooperative teacher $250.00, donations $1,500.00, manual journal entry/void check $52.00. Expenditures: $251,921.59.  Balance, May 31, 2016: $175,489.77. Invested $25,000.00. CorTrust Savings balance, May 1, 2016: $209,663.18. Receipts: interest $0.00. Expenditures: $0.00.  Balance, May 31, 2016: $209,663.18.
Capital Outlay Fund balance, May 1, 2016: $975,812.61. Receipts: taxes $160,399.81, penalties/interest $4.76, interest $40.14, donations $3,500.00, manual journal entry/void check $270.00. Expenditures: $45,229.64. Balance, May 31, 2016: $1,094,797.68.
Special Education Fund balance, May 1, 2016: $148,542.42. Receipts: taxes $6,527.12, penalties/interest $0.13, interest $4.82. Expenditures: $19,861.59. Balance, May 31, 2016: $135,212.90. CorTrust Savings balance, May 1, 2016: $1,822.55. Receipts: interest $0.00. Balance, May 31, 2016: $1,822.55.
Pension Fund balance, May 1, 2016: $26,520.04. Receipts: taxes $24,080.28, penalties/interest $0.27, interest $2.14. Expenditures: $0.00. Balance, May 31, 2016: $50,602.73.
Food Service Fund balance, May 1, 2016: ($21.22). Receipts: student lunches $5,079.35, adult lunches $387.83, lunch certification $155.40, federal lunch reimbursement $5,064.95, donation $30.00. Expenditures: $11,901.45. Balance May 31, 2016: ($1,205.14).
Enterprise Fund balance, May 1, 2016: $650.15. Receipts: $750.00. Expenditures: $0.00. Balance, May 31, 2016: $1,400.15.
Scholarship Fund balance, May 1, 2016: $15,172.45. Receipts: interest $0.70. Expenditures: $0.00. Balance, May 31, 2016: $15,173.15. Peters Scholarship balance: $14,673.15; Nelson Scholarship balance: $500.00.
Trust and Agency Funds balance, May 1, 2016: $38,838.08. Receipts: $5,806.46. Expenditures: $4,888.37. Balance, May 31, 2016: $39,756.17.
Motion by Schmit, seconded by Dean, all aye, to approve supplemental budget resolution #1 to 2015-2016 budget. Discussion was held.
General Fund: Elementary salary $11,000.00, colony salary $550.00, guidance insurance $4,800.00, tech coordiinator insurance $1,600.00, superintendent salary $33,770.00, superintendent sell back $1,240.00, superintendent social security $2,570.00, superintendent retirement $1,090.00, superintendent insurance $980.00, vollleyball travel $2,000.00, co-curricular salary $1,300.00, transfer out supply $3,350.00. Means of Finance General Fund surplus cash $64,250.00.
Capital Outlay Fund: elementary textbooks $1,090.00, elementary furniture $3,440.00, middle school textbooks $880.00, middle school furniture $3,110.00, middle school computers $8,610.00, high school furniture $9,300.00, library furniture $291.00, superintendent conference room furniture $2,016.00, elementary/middle school principal computer $630.00, maintenance telephone system $315.00, drivers ed textbooks $1,266.00, football new pads $2,365.00, co-curricular gym bleachers $37,265.00. Means of Finance Capital Outlay surplus cash $70,578.00.
Special Education Fund: special ed insurance $1,472.00, out of district tuition $3,740.00, speech salary $500.00, 2712 coop adm cost $2,190.00, 2720 coop adm cost $1,055.00, 2721 coop adm cost $1,055.00, 2724 coop adm cost $527.00. Means of Finance Special Education surplus cash 10,539.00.
Salaries and benefits for the month of June 2016 were as follows:
General Fund: $144,553.52;
Special Education: 16,445.62;
Food Service: 7,076.40.
Claims approved: GENERAL FUND – A & M Products Company, region track plaque $57.00; A-Ox Welding, cylinder rent $29.65; Aero-Dyna-Kleen Services, clean boiler $375.00; All Flags, flags $120.37; Allied Insurance, crime bond $108.00, notary insurance bond $175.00; Don Bowman, vocal contest judge/mileage 97.68; Brooks Oil, bus supply $42.00; Burnison Plumbing, boiler valve/gasket $449.94; Campbell Supply, mower supplies $23.40; Card Services, awards night supply $11.25, middle school supply $6.98; Carquest Auto Parts, bus supply $72.99; Churchill, Manolis, Freeman, Kludt, Shelton & Burns LLP, legal service $69.43; Creative Printing, boys basketball 281 plaque $35.00, girls basketball 281 plaque $35.00; Department of Revenue, water testing $15.00; FC Organizational Products LLC, high school supply $28.06, superintendent supply $27.26, high school principal supply $14.43, elementary/middle school principal supply $14.42; Hauff Mid-America Sports, track supply $74.97;
[IMPREST FUND: Gayle Bechen, state track meals $444.00; Deubrook Area, Region 3B track loss $159.92; First National Insurance, notary re-issuance $80.00; Howard Wood, boys track fee 50.00; Miller School, high school track fee $100.00; VISA, middle school workbooks $16.18, ag handbooks $441.32];
Interstate Power Systems, bus sensor $18.44; J.W. Pepper, marching band music $65.99; Danielle Johnson, guidance postage $10.60; Josten’s, diplomas $101.10; Menards, light bulbs $150.93; Petty Cash, postage $33.60; Premier Implement, bus service $570.40; Premier Pest Control, ant bait football field $300.00; Sherwin Williams, paint $233.70; Sun Gold Sports, plaques $83.75, high school awards $7.50; TC Enterprises, wiring south bleachers $381.82; TIE, middle school conference registration $400.00, high school conference registration $80.00; Connie Vermeulen, Accelerated Reader party $11.13; VISA, mower tire $101.00, Chromebook screens $161.47; Woonsocket School, tech coordinator sell back/benefits $45.46, guidance sell back/benefits $34.10, golf fees $584.00.
CAPITAL OUTLAY Fund — Brooks Oil, diesel $3,085.50, unleaded gas $1,606.00; Central Electric, electricity $3,596.82; First National Bank, co cert. interest $5,747.50; Woonsocket School, 50 percent drivers ed textbooks $1,265.59.
SPECIAL EDUCATION Fund – Huron School District, April tuition $585.27;
[IMPREST FUND: VISA, speech conference room $40.04, SPED conference room $15.04; James Valley Educational Coop, psych $1,855.00, pt $2,493.00, ot $3,240.00, administrative fees $3,765.00; Mitchell School District, April tuition $585.27; mileage reimbursement $95.76.
FOOD SERVICE Fund – Card Services, food $68.99, supply $3.98; Darrington Water Conditioning, SS tank $24.00; Dean Foods, milk $268.09; Reinhart Foodservice, food $882.79, supply 90.68; SNA, level 3 certification – Everhart $13.00.
Mrs. Whitney reported on the following:
•    Cleaning, painting, and mowing of the facilities and grounds are moving along this summer;
•    Thank you to the school board, administrative staff, and all others responsible for all of the “surprises” to commemorate her upcoming retirement and expressed her enjoyment for working all these years in the district; and
•    her last day will be June 30.
Mr. Siemsen reported on the following:
•    Discussed crow’s nest fixes with Mark VanOverschelde;
•    Graduation and the end of the year went well with report cards and transcripts (for seniors) completed and sent out; and
•    Track and Golf teams finished their season with positive results.
The board congratulated Tracy Moody on being named SD Biology Teacher of the Year.
Old Business: None.
New Business:
Motion by Enfield, seconded by Schmit, all aye, to approve the SPED Comprehensive Plan for 2016-2017.
Motion by Dean, seconded by Adams, all aye, to declare several older computers and other older technology/media items as surplus property to be given away or taken to a free recycling company.
Motion by Schmit, seconded by Adams, all aye, to approve resolution to discontinue school board representation areas and have all school board members be considered “at large” beginning July 1, 2016 to be placed on the school board election ballot on June 21, 2016.
Regular Board meeting will be held on Monday, July 11, 2016 at 7:00 p.m. in the Sanborn Central School Conference Room.
Motion by Dean, seconded by Enfield, all aye, to adjourn the meeting at 7:38 p.m.
Gayle Bechen
Business Manager
Troy Olson
Board Chair

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