Woonsocket School Board proceedings

UNAPPROVED MINUTES – REGULAR MEETING HELD JUNE 13, 2016

The Woonsocket Board of Education met in regular session on June 13, 2016, at 7:00 p.m. in the library/media center of the Woonsocket School. Members attending were: Todd Olinger, Jason White, Gary Steichen, Lisa Snedeker, and Darrin Uttecht.   Others attending were Superintendent Rod Weber, Paula Lynch, Lynn Klaas and Chris Selland. The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.
On a motion by Lisa Snedeker, seconded by Gary Steichen, the Board approved the meeting agenda as presented. Motion carried.
The minutes of the regular board meeting held on May 10, 2016, were approved as presented on a motion by Darrin Uttecht, seconded by Todd Olinger. Motion carried.
On a motion by Gary Steichen, seconded by Lisa Snedeker, the Board approved the claims presented and the May 2016 financial report as follows. Motion carried.
GENERAL FUND: Beginning balance: $984,756.05: Add receipts: Taxes $206,547.16; Interest $456.07; Other local: $695.68; State $63,291.00; Federal $0.00; Total to be accounted for: $1,255,745.96; less disbursements $43,338.59; Cash Balance: $1,212,407.37.
CAPITAL OUTLAY: Beginning balance: $671,934.64: Add receipts: Taxes $135,250.18; Other local: 0.00; Federal: $0.00. Total to be accounted for: $807,184.82;  less disbursements, $2,092.65;   Cash balance: $805,092.17.
SPECIAL EDUCATION: Beginning balance: $354,840.30: Add receipts: Taxes $68,014.24; Other Local: $0.00; State $0.00; Federal $0.00; Total to be accounted for: $422,854.54; less disbursements, $10,997.47; Cash balance: $411,857.07.
PENSION: Beginning balance: $213,179.09; Add receipts:  Taxes $20,291.26; Other Local: $0.00; Total to be accounted for: $233,470.35; less disbursements, $0.00; Cash balance: $233,470.35.
FOOD SERVICE: Beginning balance: $30,478.58: Add receipts:  Pupil receipts $6,848.45;  Adult receipts $360.15; Interest $1.29; Other local: $104.60; State $0.00; Federal reimbursement $6,177.78; Total to be accounted for: $43,970.85; less disbursements $11,019.43; Cash  balance; $32,951.42.
ENTERPRISE FUND #53:  Beginning balance: $20,598.41;  Add receipts: Other local: $3,306.00; Total to be accounted for: $23,904.41; less disbursements: $4,495.82; Cash balance;  $19,408.59.
TRUST AND AGENCY: Beginning balance: $35,721.00: Add receipts: Interest $1.49; Pupil activities $1,227.00; Total to be accounted for: $36,949.49; less disbursements, $2,852.63; Cash Balance: $34,096.86
Salaries and benefits for the month of May 2016 were as follows:
General Fund: $116,449.76
Special Education: $9,900.20
Enterprise #53: $4,268.84
Food Service: $5,686.98
General Fund:
AT&T, Cellphone $58.09
Bakers Design, Graduation Bouquets/Ballons/Concert $251.50
Chester Area School, Golf Region Share Of Loss $38.42
Churchill, Manolis, Freemen, Kludt, Shelton & Burns LLP, Legal Fees $541.16
City Of Woonsocket, Water Service $63.16
Coca-Cola, Water Gallons – Elementary $22.05
Creative Printing, Parking Lot Banners $369.80
Double D Body Shop, Windshield Replacement – Mini-Bus $400.00
Edtech Team Inc., Computer/Internet Workshop $528.00
Einsteins, Costume Rental – Drama $301.50
Express 2, Gas – Vehicles/Mini-Bus $443.34
Express Stop, Gas – Mini-Buses/Vehicles/Mower $162.46
First National Bank, Account Fees $42.65
Foreman Sales & Service Inc., Maintenance – Mini-Bus $1,054.91
Hillyard, Custodian Supplies $556.67
Huer Publishing, Drama Script/Royalty $240.00
[Imprest Fund:
Howard School, Golf Entry Fee $40.00
Howard School, Golf Entry Fee – Junior High/Junior Varsity $15.00
Madison Country Club, Golf Entry Fee $50.00
Plankinton School, Golf Entry Fee $50.00
Plankinton School, Golf Entry Fee $42.00
US Post Office, Postage Expense $141.00
Wessington Springs School, Golf Entry Fee $30.00
Total May Imprest Claims: $368.00]
K & D Busing Inc., Regular Route $12,208.00
Local Lumber, Shop Supplies/Custodian Supplies $80.23
Mcleods, Awards Banquet Supplies $284.60
NorthWestern Public Service, Electric Service $887.82
Olsen, Rick, DDN-IT Training Lodging (Camp) & Mileage $165.42
Petty Cash, Postage Expense $25.27
Renaissance Learning Inc., Reading Program Subscription $13.30
Sanborn Central School, Shared Services – Shared Staff Expense $46,954.93
Santel Communications, Phone/Cable/Internet $354.99
SASD,    Administration Membership Fees $1,315.00
Schmiedt, Dominic, Reimbursement – Background Check $43.25
SD Department Of Health, State Nurse Services $280.00
Signature Plus, Football Awards Plaques $66.60
US Post Office, Post Office Box Rent $86.00
VanDenHemel, James, Reimbursement – Golf Fees $130.00
Walmart, Eighth Grade Baskets $32.34
Waste Management of Wi-Mn, Garbage Service $562.91
Wheat Growers, Lawn Supplies/Chemical $118.68
Woony Foods, Supplies $118.01
Fund Total: $69,169.06
CAPITAL OUTLAY:
A&B Business Equipment, Copier Lease $926.09
First National Bank, Building Payment – Principal & Interest $77,095.00
Santel Communications, Building Payment – Rural Loan $30,000.00
Seating And Athletic Facility Entrance, Bleacher Repair – Footboards  Replaced $12,400.00
Fund Total: $120,421.09
SPECIAL EDUCATION:
Avera St. Lukes, Client Services $264.30
Career Connections, Client Services $193.31
James Valley Education Coop, Co-Op Payment-Services $12,488.00
Lifequest, Client Services $1,800.02
Palace Transit, Transportation – Special Ed $80.00
Sanborn Central School, Shared Staff – Speech $26,049.08
SD Department Of Human Services, Client Services – Federal Match $3,672.18
Fund Total: $44,546.89
FOOD SERVICE:
Buhls Dry Cleaning, Laundry Service $5.40
Child And Adult Nutrition, Food $230.33
Earthgrains Company, Food $73.72
School Nutrition Association Of SD, Food Service Conference Fee (2) $204.00
Variety Food, Food, Supplies, Dishwasher Rent $1,207.31
Woony Foods, Supplies/Food $56.76
Fund Total: $1,777.52
Chris Selland gave the financial report and presented the 2016-2017 budget.
Superintendent Weber updated the Board with information on the community theatre project and advised that the project was running over budget and the committee was going to research whether cuts could be made. No one submitted a bid for the project utilizing Local Lumber for the materials and the one quote received was from Todd Brueske Construction. The Woonsocket Development Corporation is the fiscal agent for the project.
New lunch table options were discussed as the current tables are well over 20 years old and need to be replaced.
Superintendent Weber also discussed the large third grade class and the District will try to schedule additional help with that classroom.
Principal Paula Lynch updated the Board on smarter balance testing in math, English, and science and discussed the elementary classroom changes being completed over the summer.
Motion was made by Gary Steichen with a second by Todd Olinger to approve the salvage/surplus of 38 seventh grade math textbooks/workbooks with teacher resources as they are outdated. Motion carried.
Motion was made by Lisa Snedeker with a second by Darrin Uttecht to approve a special board meeting to be held on June 29, 2016, at 12:00 p.m. in the commons of the Woonsocket School for the purpose of supplementing the 2015-2016 budget prior to the end of the fiscal year. Motion carried.
It was moved by Todd Olinger and seconded by Darrin Uttecht to approve the 2016-2017 school budget as presented and to set the annual budget hearing for July 11, 2016, at 7:00 p.m. in the community library.  Motion carried.
Motion was made by Gary Steichen with a second by Lisa Snedeker to approve the 2016-2017 salary schedule as presented.  Motion carried.
Motion was made by Todd Olinger with a second by Lisa Snedeker to transfer $7,383.22 from the FFA trust and agency account to the Sanborn Central FFA account.  This amount is equal to the balance in the Sanborn Central FFA account and all FFA expenses and funds raised will be run through this account with a detailed monthly statement sent to the Woonsocket School. The schools had consolidated the FFA Chapters in 2015-2016, but had kept their separate accounts and the fund will now be handled jointly (Sanborn Central will be the fiscal agent) with each chapter providing 50 percent of the new balance.  Woonsocket will retain a small balance in their FFA fund to be used at the discretion of FFA Advisor Shane Gross. Motion carried.
Motion was made to approve the Comprehensive Special Education plan for 2016-2017. The motion was initiated by Gary Steichen with a second by Darrin Uttecht and motion carried.
Motion was made by Lisa Snedeker with a second by Gary Steichen to approve a contract for Emily Olson for $35,500.00 as Secondary History Instructor and Luci Grassel as Administrative Assistant/Food Service/Secretary with a contract amount of $24,200.00. Ms. Klaas will transfer to Special Education. Ms. Olson will complete her alternative certification with the State of SD. Motion carried.
There being no further business to come before the Board, the June 13, 2016, regular board meeting of the Woonsocket Board of Education was adjourned at 7:55 p.m. on a motion by Gary Steichen with a second by Todd Olinger. Motion carried.
JASON WHITE
Chair
CRYSTAL A. SELLAND
Business Manager

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