Sanborn Central School Board proceedings

Unapproved Minutes - April 11, 2016

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, April 11, 2016 at 5:00 p.m. in the Sanborn Central Conference Room with the following present: Dean, Enfield, Olson and Schmit. Others present were Superintendent Whitney, High School Principal Siemsen, Elementary/Middle School Principal Vermeulen and Business Manager Bechen. Absent: Adams.
Pledge of Allegiance.
Motion by Dean, seconded by Enfield, all aye, to approve the agenda as amended. Add Commercial Asphalt with possible action to follow and Brenda Schmit – Parent Advisory Council.
Motion by Schmit, seconded by Dean, all aye, to approve the minutes of the regular board meeting March 14, 2016 as corrected. Imprest fund: T. Kingsbury, hd jh ref 60.00, should read T. Kingsbury, dh jh ref 60.00.
Visitors to board meeting: none.
Motion by Enfield, seconded by Schmit, all aye, to approve the Financial Statement and bills.
General Fund balance, March 1, 2016: $170,180.92. Receipts: taxes $23,813.08, penalties/interest $5.18, interest $3.56, other pupil income $33.83, other local income $370.45, state fines $1,319.05, state aid $33,115.00, admission $105.26, bank franchise $6,387.46, Perkins money $318.00. Expenditures: $144,832.05. Balance, March 31, 2016: $90,819.74. Invested $25,000.00 CorTrust Savings balance, March 1, 2016: $209,584.91. Receipts: interest $78.27. Expenditures: $0.00. Balance, March 31, 2016: $209,663.18.
Capital Outlay Fund balance, March 1, 2016: $944,806.92. Receipts: taxes $12,104.84, penalties/interest $0.76, interest $39.20.  Expenditures: $12,714.33. Balance, March 31, 2016: $944,237.39.
Special Education Fund balance: March 1, 2016 ($17,268.54). Receipts: taxes $483.43, penalties/interest $0.02, interest $7.13, cashed CD $8497.00 principle $200,000.00, CD interest $2,949.93. Expenditures: $20,606.34. Balance, March 31, 2016: $165,565.63. CorTrust Savings balance, March 1, 2016: $1,821.76. Receipts: interest $0.79. Balance, March 31, 2016: $1,822.55.
Pension Fund balance, March 1, 2016: $18,677.05. Receipts: taxes $1,783.62, penalties/interest $0.05, interest $1.02. Expenditures: $0.00. Balance, March 31, 2016: $20,461.74.
Food Service Fund balance, March 1, 2016: ($16.39). Receipts: interest $0.00, student lunches $5,669.69, adult lunches $506.62, lunch certification January/February $274.98, federal lunch reimbursement January/February $8,786.68. Expenditures: $11,061.49. Balance, March 31, 2016: $4,160.09.
Enterprise Fund balance, March 1, 2016: $50.15. Receipts: $600.00. Expenditures: $0.00. Balance, March 31, 2016: $650.15.
Scholarship Fund balance, March 1, 2016: $14,671.03. Receipts: interest $0.68, Nelson contribution $500.00. Expenditures: 0.00. Balance, March 31, 2016: $15,171.71. Peters Scholarship balance: $14,671.71; Nelson Scholarship balance: $500.00.
Trust and Agency Funds balance, March 1, 2016: $46,089.41. Receipts: $5,287.03. Expenditures: $5,769.60. Balance, March 31, 2016: $45,606.84.
Salaries and benefits for the month of April, 2016 were as follows:
General Fund: $133,622.68;
Special Education: $18,225.32;
Food Service: $7,511.00.
Claims approved:
GENERAL FUND – A & B Business, copies $91.31; A&M Products Co., extra girls basketball trophy $229.00; A-Ox Welding, cylinder rent $28.86; Asociated School Boards of SD, bargaining workshop registration $100.00; Brooklyn Publishers, high school play scripts $110.00, royalty fee $130.00; Builders Supply Company, janitor supply $4,487.80; Burnison Plumbing, Heating, & Cooling, boiler repair $2,367.87; Card Services, testing snacks $50.01; CarQuest, bus supplies $593.46; Clayton’s Repair, bus repairs $1,120.28; Crossroads Hotel, girls basketball State B rooms $2,368.57; Dakota Recognition, honor cords $80.55; Eternal Security Products, labor $66.33; Heartland, Paper, janitor supply $159.81; Honda of Mitchell, ATV supply $51.52;
[IMPREST FUND: Gayle Bechen, half girls basketball state meal money $982.50; Sam’s Club, awards banquet Supply $34.02, bus supply $11.48, office supply $8.98; Austin Schroeder, senior project judge $75.00; SDASSP, conference registration Vermeulen & Siemsen $200.00; Lydia Ymker, senior project judge $75.00];
Josten’s, medals $52.04; Tim McCain, conference meals $52.00; Menards, high school supply $13.99, janitor supply $21.95, bus supply $24.99; Premier Implement, bus supply $445.10; Prostrollo Motor Sales, car service $644.63; Quill, ink cartridges/paper $720.82; Ramkota Hotel, AD conference room $189.98; Ramkota Inn, high school principal room $111.99; Sanborn Weekly Journal, audit/board proceedings $184.48, library renewal $40.00; SASD, leadership conference registration $160.00; SD Department of Health, nurse services $506.00; SDHSAA, extra girls basketball medals $23.25, 2015-16 rule books $36.00; Sturdevant’s Auto Parts, bus supply $28.32; Sun Gold Sports, girls basketball engrave plates $112.00; Visa, air cards $120.03, middle school English workbook $16.00, middle school English textbook $40.94; Wheelco, bus auto transmission/core return $2,497.17, park brakes $88.88.
CAPITAL OUTLAY Fund — A&B Business, copier rent one month $782.62; Brooks Oil, diesel $1,663.80, unleaded gas $2,575.70; Eternal Security Product, security equipment $2,040.15; Farmers Alliance, propane $787.58; Puetz Corporation, conference room chairs $2,016.00; Santel Communications, telephone/internet service $237.89; VISA, middle school social studies textbooks $446.18.
SPECIAL EDUCATION Fund – Huron School District, February tuition $557.40; Kelly McClane, overnight conference meal $8.49; Paula Sanderson, overnight conference meal $15.00.
FOOD SERVICE Fund – Card Services, food $124.13; Darrington Water Conditioning, social studies tank $24.00; Dean Foods, milk $554.75; Earthgrains, bread $85.44; Reinhart Foodservice, food $3,390.74, supply $109.16; School Nutrition Association, national/state dues – Luthi $38.50; Tessiers, oven repair $789.23.
Mrs. Whitney reported on the following:
•    Graduation, spring concert, and Award’s Night dates;
•    Rooms are booked for this summer’s ASBSD/SASD Convention August 3-5 in Sioux Falls; and
•    The old south side bleachers will be taken out, new ones installed, and new decking put on the existing bleachers beginning the week of April 18.
Mrs. Vermeulen reported on the following:
•    Children’s Theatre will be held the first week of May;
•    The entire Middle School will be taking a field trip to Lake Sharpe to tour the powerhouse and then travel to Wessington Springs to tour a wind farm paid for by a grant that Mrs. Farmer received;
•    Dakota STEP science testing has been completed;
•    Smarter Balanced testing should be done by the end of April;
•    Extra help day on April 29; and
•    Ms. Larson received a Donor’s Choose grant for $500.00, which was spent on balls and games for playing outside on the playground.
Mr. Siemsen reported on the following:
•    Track and golf have begun;
•    Prom was held on April 2;
•    Freshmen attended the Freshman Impact Program in Wessington Springs on April 7;
•    Attended the ASBSD Collective Bargaining workshop in Chamberlain;
•    Attended Principal’s Conference in Huron; and
•    upcoming May events.
The board discussed putting asphalt on more area in the Common’s parking area to help with the sand that comes into the building, especially the gym, when we have activities. With oil prices at an all-time, low the board felt now is the time to begin the process of paving more of the area. Commercial Asphalt provided a quote for the area the board is looking at finishing. This will make a parking lot in the area east of the Commons/new addition and south of the high school wing of the school. It is in future plans to continue to pave areas as money is available to help with the sand problem.
Brenda Schmit gave the board an update on her recent SD Department of Education Parent Advisory Council meeting.
Old Business: None.
New Business:
Motion by Schmit, seconded by Dean, all aye, to approve entering into the Paragon Ridge Perkins Grant Consortium. Member schools include Armour, Corsica/Stickney, Platte/Geddes, Kimball, Plankinton, Sanborn Central, Wessington Springs, White Lake, and Woonsocket.
Motion by Enfield, seconded by Schmit, all aye, to approve extended school year SPED contract for Jeannette Knigge for this summer for the specified number of hours according to student’s Individual Education Plan at the rate of $20.00 per hour.
Motion by Dean, seconded by Enfield, all aye, to approve the resolution to join the South Dakota High School Activities Association.
Motion by Schmit, seconded by Enfield, all aye, to approve the resignation of Tracy Moody as Co-Prom advisor and Corey Flatten as seventh/eighth grade boys basketball coach, effective at the end of this school year.
Motion by Dean, seconded by Schmit, all aye, to approve entering into a cooperative agreement with Woonsocket for the sport of Cross Country effective the 2016-17 school year.
Motion by Dean, seconded by Enfield, all aye, to approve the quote from Commercial Asphalt to pave more of the commons parking lot with a four inch mat 1,285 square yards for $29,426.50.
Motion by Enfield, seconded by Schmit, all aye, to go into executive sessions SDCL 1-25-2(4) for negotiations at 5:53 p.m. Regular session resumed at 6:43 p.m.
The next regular Board meeting will be held on Monday, May 9, 2016 at 5:00 p.m. in the Sanborn Central School Conference Room.
Motion by Schmit, seconded by Enfield, all aye, to adjourn the meeting at 6:44 p.m.
Gayle Bechen
Business Manager
Troy Olson
Board Chair

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