Sanborn Central School Board proceedings

UNAPPROVED MINUTES - MAY 9, 2016

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, May 9, 2016 at 5:00 p.m. in the Sanborn Central Conference Room with the following present: Adams, Enfield, Olson and Schmit. Others present Superintendent Whitney; High School Principal Siemsen; Elementary/Middle School Principal Vermeulen; and Business Manager Bechen. Dean arrived at 5:05 p.m.
Pledge of Allegiance.
Motion by Enfield, seconded by Adams, all aye, to approve the agenda as amended. Add discussion item by Curtis Adams.
Motion by Schmit, seconded by Enfield, all aye, to approve the minutes of the regular board meeting April 11, 2016 as printed.
Visitors to Board meeting: none.
Motion by Schmit, seconded by Adams, all aye, to approve the Financial Statement and bills.
General Fund balance, April 1, 2016: $90,819.74. Receipts: taxes $84,160.62, penalties/interest $1,498.95, interest $2.52, other pupil income $33.76, other local income $8.01, state fines $2,019.45, state aid $33,115.00, admission $896.21, manual journal entry/VD check $245.00. Expenditures: $149,052.55. Balance, April 30, 2016: $63,746.71. Invested $25,000.00. CorTrust Savings balance, April 1, 2016: $209,663.18. Receipts: interest $0.00. Expenditures: $0.00. Balance, April 30, 2016: $209,663.18.
Capital Outlay Fund balance, April 1, 2016: $944,237.39. Receipts: taxes $41,785.41, penalties/interest $298.88, interest $40.85. Expenditures: $10,549.92. Balance, April 30, 2016: $975,812.61.
Special Education Fund balance, April 1, 2016: $165,565.63. Receipts: taxes $1,654.71, penalties/interest $7.34, interest $6.05. Expenditures: $18,691.31. Balance, April 30, 2016: $148,542.42. CorTrust Savings balance, April 1, 2016: $1,822.55. Receipts: interest $0.00. Balance, April 30, 2016: $1,822.55.
Pension Fund balance, April 1, 2016: $20,461.74. Receipts: taxes $6,042.66, penalties/interest $14.63, interest $1.01. Expenditures: $0.00.  Balance, March 31, 2016: $26,520.04.
Food Service Fund balance, April 1, 2016: $4,160.09. Receipts: interest $0.00, student lunches $3,262.28, adult lunches $355.80, lunch certification march $140.88, federal lunch reimbursement March $4,686.68. Expenditures: $12,626.95. Balance, April 30, 2016: ($21.22).
Enterprise Fund balance, April 1, 2016: $650.15. Receipts: $0.00. Expenditures: $0.00. Balance, April 30, 2016: $650.15.
Scholarship Fund balance, April 1, 2016: $15,171.71. Receipts: interest $0.74. Expenditures: $0.00. Balance, April 30, 2016 $15,172.45: Peters Scholarship balance: $14,672.45; Nelson Scholarship balance: $500.00.
Trust and Agency Funds balance, April 1, 2016: $45,606.84. Receipts: $3,384.99. Expenditures: $10,153.75. Balance, April 30, 2016: $38,838.08.
Reviewed the preliminary budget for 2016-2017 with discussion following. It was noted that it is very preliminary especially in regards to the expenditures.
Salaries and benefits for the month of May 2016 were as follows:
General Fund: $140,860.71;
Special Education: $18,608.96;
Food Service: $7,638.88.
Claims approved:
GENERAL FUND – A & B Business, copies $154.38; A-Ox Welding, cylinder rent $30.44; Gayle Bechen, conference meals $20.73; Break Time Portables, port-a-pots $286.20; Carquest Auto Parts, bus supply $143.90; Department of Revenue, water testing $15.00; Direct Digital Control, heating control repair $1,551.23; Foreman Sales & Services, bus flasher/wiper switch $343.02; Heartland, Paper, janitor supply $2,033.46; Hurd Alignment & Machine Inc., bus alignment $120.00;
[IMPREST FUND: Corsica School, junior high track fee $70.00, high school track fee $120.00; DeSmet School, high school track fee $125.00; Howard School, junior high track fee $50.00; Mitchell School, Corn Palace Relays fee $42.00; Parkston School, high school track fee $100.00; SC Food Service – meals senior project judges $14.00; SDHSAA, participation fees $720.00; Sunshine Bible Academy, high school track fee $120.00];
J.W. Pepper, marching band music $53.84; Josten’s, second yearbook payment $1,928.00; Tim McCain, reissue lost check conference meals $52.00; Menards, high school supply $6.47; North Central Seed Company, football field prep $271.25; Premier Implement, bus service $3,348.00; Ramkota Inn, ASBO conference room $191.98; Sanborn Weekly Journal, board proceedings $176.09, notice of vacancy $16.25; Seating & Athletic Facility Enterprises, removal wood bleachers $1,500.00; Sherwin Williams, paint $245.00; Sun Gold Sports, teacher plaque 18.00, middle school awards $170.00, high school awards $217.50, sports awards $398.25; Tessiers Inc., repair tripped starter $110.18; Thomas Bus Sales, bus supply $41.47, stop arm assembly $310.83; United States Postal Service, stamped envelopes $1,143.25; Visa, air cards $120.03, postage $9.24; Wessington Springs School District, football co-op bill $107.98; Woonsocket School, shared Teachers salaries/benefits $78,826.78, one-third football coach salary/benefits $896.70, shared coaches salaries/benefits $14,965.47.
CAPITAL OUTLAY Fund — A&B Business, copier rent – one month $784.27; Brooks Oil, diesel $1,876.60, unleaded gas $636.00; Central Electric, electricity $3,536.34; Dawson Construction, garbage service $663.75; Farmers Alliance, propane $314.93; Santel Communications, telephone/internet service $259.75; Seating & Athletic Facility Enterprises, one bank telescopic bleachers $31,208.00, new decking on existing bleachers $5,680.00; StarFall Education, more.starfall software $270.00.
SPECIAL EDUCATION Fund – Evan-Moor, SPED books $44.95; Huron School District, March tuition $585.27; Mitchell School District, March tuition $585.27; mileage reimbursement $152.04.
FOOD SERVICE Fund – Arctic Refrigeration, outside freezer $326.92; Card Services, food 157.05; Darrington Water Conditioning, SS tank $24.00; Dean Foods, milk $540.19; Earthgrains, bread $163.04; Reinhart Foodservice, food $2,783.16, supply $96.07; SNA, national/state dues – Unterbrunner $38.50; SNASD, three – conference registration $306.00.
Mrs. Whitney reported on the following:
•    Graduation at Forestburg and Upland Colony;
•    Bleacher Removal and installation went very well; and
•    Steve will be getting the buses ready and inspected before he is officially done.
Mrs. Vermeulen reported on the following:
•    Dakota Players musical for 41 K-8 students went very well and was partially funded by the SC Booster Club, who paid for the motel cost for the actors and a SD Arts Council Grant for $1,000.00, plus the gate was a record setting $842.00;
•    Elementary students participating in field trips this month funded by the Kingsbury family and proceeds from the “Believe” Walk;
•    Middle school taking a science based field trip on May 10th to see the Powerhouse at Lake Sharpe and a wind farm at Wessington Springs paid for through a Target grant that Mrs. Farmer received;
•    Preschool screening on May 12th;
•    Middle School vocal contest on May 12th;
•    Grades 1-4 declam on May 16th; and K-6 field day on May 18th.
Mr. Siemsen reported on the following:
•    Upcoming dates for track and golf, awards night on May 9th, High School play on May 12th;
•    Estimated cost of new bleachers for the football field between $11,000 – $18,000 for a 15 row aluminum set;
•    Staff deciding to stay with our current health insurance for now;
•    Graduation on May 14th;
•    Semester tests on May 16 and 17; and
•    Last day of school is May 18th with a 10:00 a.m. dismissal.
Curtis Adams brought up that the football concession stand needs work especially on the interior, as there is some damage from weather, etc., and that there are things being stored south of the bus barn that need to be disposed of. Justin Enfield is working on that disposal project currently, and it should be completed soon.
Old Business:
Motion by Enfield, seconded by Dean, all aye, to approve the revised quote from Commercial Asphalt for 1,500 square yards instead of 1,250 at a cost of approximately $34,340.00
New Business:
Motion by Dean, seconded by Adams, all aye, to approve the district’s 2016-2017 annual membership in the Associated School Boards of South Dakota.
Motion by Schmit, seconded by Dean, all aye, to approve the contract with the State of South Dakota to provide school health services for 2016-2017.
Motion by Adams, seconded by Schmit, all aye, to approve voting for Kelly Messmer from Harding County for the Division IV representative on the SDHSAA Board of Directors and voted “yes” on the amendment.
Motion by Adams, seconded by Enfield, all aye, to hold a hearing and approve a waiver to administrative rule so that eighth graders can take Algebra 1 and receive high school credit.
Motion by Dean, seconded by Adams, all aye, to approve a contract for Susan Farrell-Poncelet for Co-Prom Advisor for the 2016-2017 school year.
Motion by Schmit, seconded by Enfield, all aye, to approve a contract for Gary Goudy for part-time minor bus maintenance for the 2016-2017 school year.
Motion by Dean, seconded by Enfield, Schmit abstained, all aye, to approve a contract with Mid-Dakota Technologies, David Lehr, for technical support and consulting services for the 2016-2017 school year at the rate of $125.00 per month.
Motion by Schmit, seconded by Adams, all aye, to go into executive session SDCL 1-25-2(4) for administrative negotiations at 5:49 p.m. Regular session resumed at 6:02 p.m.
Regular Board meeting will be held on Monday, June 13, 2016 at 7:00 p.m. in the Sanborn Central School Conference Room.
Motion by Enfield, seconded by Adams, all aye, to adjourn the meeting at 6:03 p.m.
Gayle Bechen
Business Manager
Troy Olson
Board Chair

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