Letcher Town Board proceedings

March 20th, 2017

Mayor Chada called the meeting to order with Hoffman, Knutson, and Meier in attendance.
A motion was made by Hoffman, seconded by Knutson, carried, to approve the March 7th, 2017, minutes as read.
A motion was made by Knutson, seconded by Hoffman, carried, to approve the financials as presented.
Old Business:
Sign Pro came and hung up the new sign for the town office.
Election information had been discussed.  Decision will be made at the first meeting in May with the new business.
Received a refund back from the IRS for the amount of $695.56.  Refund for penalties from prior years.
New Business:
The Town ‘N Kountry Kids Blue Group 4-H had Steve and Roxann Larson, Jerilyn Moody and Tiffany Hoffman attend the meeting to discuss the new playground area for behind the community center for the kids. The parents discussed with the board about the grants that the 4-H has received and who they are waiting to hear from.  They discussed with the board about what equipment they are looking at purchasing and what they are thinking for the set up.  Went outside and measured out the area of where the playground would go. The plan is to have the playground done by Letcher Alumni Weekend. Plan on following up with the town board when they are getting closer to starting the project.
Discussion was held on the water sample for March.
Chada signed the final payment paperwork for the drawdown for the sewer project.
Discussion was held on the water loss report.
Discussion was held on the Drinking Water Report for 2016.  Signed off on the report. Report will be sent in to the state and copies will be posted at: CorTrust Bank, Letcher Community Center and Town of Letcher Finance Office.
Discussion was held on the Tower Loan with Rural Development.  Rural Development sent an email asking if the Town of Letcher was wanting to make an extra payment on the principal balance or pay the balance of the loan off early. Going to call Rural Development to get the payoff amount and then will make decision at next meeting to determine on making an extra payment.
Received a donation from Marvis Godber memorial. This donation will go towards the playground for the community center for the children.
Discussion was held on summer help applications that were received.
A motion was made by Knutson, seconded by Hoffman, carried, to approve to hire Angie Meier to do the mowing and weed eating for the Town of Letcher and to hire Jesse Dominguez to do the grounds keeper maintenance.  Their pay rate will be $10.00 per hour.
Discussion was held to purchase a pickup truck from Richard Jensen for the Town of Letcher.
A motion was made by Hoffman, seconded by Knutson, carried, to approve to purchase the truck from Richard Jensen for $800.00.
Financials: Discussion was held on past due accounts.
A motion was made by Hoffman, seconded by Knutson, carried, to approve the following claims for payment:
GENERAL AND WATER/SEWER: Brooks Oil – $578.10 – $492.00 – Community Center Propane and $86.10 – Waterhouse Propane, Davison Rural Water – $1,939.25 – water for the town, Hoffman Digging – $357.05 – snow removal, Sanborn Weekly Journal – $190.72 – advertising and publishing minutes, Santel – $330.41 – $211.69 – office/community center internet and phone, $118.72 – waterhouse and lift station phone, Sign Pro – $227.91 – Finance Office Sign and Keep Out Signs, Wellmark Blue Cross & Blue Shield $1,127.94 – health insurance, Department of Environment and Natural Resources – $6.00 – dues.
The next board meetings will be held on April 4th, April 18th, and May 2nd, 2017, at the town office.
Angie Meier
Finance Officer

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