Sanborn Central Board proceedings

Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, June 12, 2017, at 7:00 p.m. in the Sanborn Central Conference Room with the following present: Curtis Adams, Justin Enfield, Troy Olson and Brenda Schmit. Others present: Superintendent Siemsen, Elementary/Middle School Principal Vermeulen and Business Manager Bechen. Absent: Clayton Dean.
Pledge of Allegiance.
Motion by Adams, seconded by Enfield, all aye, to approve the agenda as amended. Added: Discussion on old tires by bus barn.
Motion by Enfield, seconded by Schmit, all aye, to approve the minutes of the regular board meeting May 8, 2017, and the special board meeting May 18, 2017, as printed.
Visitors to Board Meeting. None.
Motion by Schmit, seconded by Adams, all aye, to approve the Financial Statement and bills. Discussion was held.
General Fund balance, May 1, 2017: $91,375.71. Receipts: taxes $335,534.76, interest $9.26, other pupil $258.19, other income $2.19, state fines $1,071.42, state aid $48,551.00, admission $330.50, annual $1,428.00, medicaid $940.33, donation $1,500.00, manual journal entry/void check $198.03. Expenditures: $163,488.42.  Balance, May 31, 2017: $317,710.97.  CorTrust Savings balance, May 1, 2017: $149,940.30. Receipts: interest $0.00. Expenditures: $0.00. Balance, May 31, 2017: $149,940.30.
Capital Outlay Fund balance, May 1, 2017: $853,408.31. Receipts: taxes $195,348.03, interest $32.88, manual journal entry/void check $49.47. Expenditures: $1,242.40. Balance, May 31, 2017: $1,047,596.29.
Special Education Fund balance, May 1, 2017: $15,008.34. Receipts: taxes $10,068.03, interest $365.93, cash out cd 8,496 $100,000.00, Medicaid $78.00, manual journal entry/void check $2,978.49. Expenditures: $31,506.67. Balance, May 31, 2017: $96,992.12. CorTrust Savings balance, May 1, 2017: $1,825.35. Receipts: interest $0.00. Balance, May 31, 2017: $1,825.35.
Pension Fund balance, May 1, 2017: $33,371.49. Receipts: interest $0.93. Expenditures: $0.00. Balance, May 31, 2017: $33,372.42.
Food Service Fund balance, May 1, 2017: $(29,302.43). Receipts: student lunches $5,924.85, adult lunches $484.35, ala carte $655.53, lunch certification $140.22, federal reimbursement $4,654.01. Expenditures: $11,967.85. Balance, May 31, 2017: $(29,411.32).
Enterprise Fund balance, May 1, 2017: $2.07. Receipts: $1,500.00. Expenditures: $0.00. Balance, May 31, 2017: $1,502.07.
Scholarship Fund balance, May 1, 2017 $14,180.33. Receipts: interest $0.70. Expenditures: $0.00. Balance, May 31, 2017: $14,181.03. Peters Scholarship balance: $13,681.03; Nelson Scholarship balance: $500.00.
Trust and Agency Funds balance, May 1, 2017: $55,072.16. Receipts: $4,353.16. Expenditures: $10,859.06. Balance, May 31, 2017: $48,566.26.
Salaries and benefits for the month of June 2017 were as follows:
General Fund: $147,744.13;
Special Education: $18,174.38;
Food Service: $7,428.32.
Claims approved: GENERAL FUND – A-Ox Welding, cylinder rent $30.85; Allied Insurance, notary insurance bond $175.00, crime bond $108.00; Arrowwood Resort, athletic director conference room $183.90; Brooks Oil, gas $1,738.80; Campbell Supply, lawn mower repair $133.93, football field weed/feed $199.95; Card Services, preschool screening supply $7.96; Carquest, car bearings $231.99, bus supply $133.35; Central Electric, May main building $2,745.42, May bus barn $129.28; Churchill, Manolis, Freeman, Kludt, Shelton & Burns LLP, legal services $170.16; Clayton’s Repair, car brakes/bearings labor $120.00; Country Pumper, awards night drinks $111.84; Dakota Recognition, honor cords $117.35; Candace Danek, graduation supply $15.60; Dawson Construction, April-June garbage service $663.75; Department of Revenue, water testing $15.00; Jolene Enfield, end of the year AR party $29.13; Corey Flatten, state track gas $25.00; Hartford Steam Boiler, boiler inspection $45.00; Heartland Paper, janitor supply $1,471.86;
[IMPREST FUND: A&M Products, girls basketball plaques $246.00; Gayle Bechen, state track meals $560.00; DeSmet School, region track loss $77.78; Howard Wood Relays, high school track fee $100.00; Ideal Yardware, mower part $15.27; Tim McCain, region track worker $100.00; Miller School, high school track fee $100.00; Sandy Selland, middle school vocal judge/mileage $84.24; Justin Siemsen, region track worker $100.00];
Jostens, high school diplomas/medals $365.18, middle school diplomas $34.34; Menards, ag supply $222.37, janitor supply $326.87, mower fuel filter $11.98; Mid-Dakota Technologies, May tech support $125.00; Neff Company, chenille letters $487.97; North Central Seed Co., football field 28-5-10 90 percent nsn $133.24; Northern Plains Insurance Pool, reserve buy-in health insurance $25,264.00; Petty Cash, postage $33.80; Premier Pest Control, football field ant control $300.00; Ramada Inn, state track rooms $1,272.00;
Sanborn Weekly Journal, board proceedings $309.85, board vacancy $17.64, preschool/child identification notice $85.00, opt out notices $178.50, public meeting $42.50; Santel Communications, tele/fax $245.40; SDSSA, summer conference registration $150.00; Sherwin Williams, paint $295.70; ShopKo, 200 club $50.00; Justin Siemsen, high school supply $25.00; Sun Gold Sports, award pins $51.25, library awards $27.50; TC Enterprises, moved wiring/refed $206.74; TIE, regisration – middle school $130.00; VISA, water testing postage $22.55, air cards $120.03; Walmart, graduation decorations $18.43, 100 club supply $39.26, fuel up to play 60 supply $69.00; Woonsocket School, shared coaching $18,334.97, shared teaching $89,906.96; Woony Foods, awards night supply $25.67.
CAPITAL OUTLAY Fund — A&B Business, copier lease $836.00; First National Bank in Sioux Falls, co cert interest $2,030.00.
SPECIAL EDUCATION Fund – None.
FOOD SERVICE Fund – Card Services, food $11.16; County Fair, food $29.79, supply $3.18; Darrington Water, SS tank $24.00; Dean Foods, milk $308.86; Earthgrains, bread $43.20; Reinhart Foodservice, food $574.19, supply $41.89; SNA, level 3 certifcation – Everhart $13.00; SNASD, three conference registrations $315.00; Walmart, food $26.92.
ENTERPRISE Fund – None.
Motion by Schmit, seconded by Enfield, all aye, to approve supplemental budget resolution #1 to the 2016-2017 budget.
General Fund: colony, salaries $8,750.00, benefits $8,810.00; tech coord, shared lea $20.00; library, salary $1,540.00, benefits $1,350.00; business office, insurance pool $25,264.00; boys cross-country, shared lea $570.00; boys basketball, shared lea $370.00; boys track, shared lea $1,850.00; girls cross-country, shared lea $570.00; girls basketball, shared lea $4,480.00, supply $440.00; girls track, shared lea $660.00; co-curricular bussing, contracted $10,500.00; co-curricular, registration $570.00, supply $3,420.00; transfer out, food service $2,630.00. Means of Finance General Fund surplus cash: $71,794.00.
Capital Outlay Fund: elementary, desks/tables $1,540.00; colony, desks/tables $3,170.00; middle school, textbooks $7,020.00, computer licensing fee $760.00; high school, textbooks$ 8,420.00, computer licensing fee $800.00, desks/tables $970.00; superintendent desk $1,430.00; janitor, imp other than building $530.00; district wide, administration software $1,370.00; drivers ed, textbooks $1,270.00; debt service, principal $135,000.00, interest $3,950.00; football, equipment $270.00; boys basketball, uniforms 3,420.00; girls basketball, uniforms $560.00; volleyball, uniforms $320.00; co-curricular, cheer uniforms $280.00; transfer out, general fund $25,302.57. Means of Finance Capital Outlay Fund surplus cash: $196,382.57.
Special Education fund: speech, salary $500.00, buy back $460.00; part-time services, co-op $150.00; ot services, co-op $390.00; ER admission cost, co-op $190.00; MR admission cost, co-op $40.00. Means of Finance Special Education Fund surplus cash $1,730.00.
Supt. Siemsen reported on the following:
•    The golf and track teams ended their seasons well;
•    Summer maintenance has begun around the property;
•    Puetz did a nice job creating an opening between the small offices in the front of the building;
•    Attended training regarding the new non-criminal justice agency user agreement being required by all districts; and
•    Attending a leadership conference in mid June.
No petition was circulated or received for the $600,000 opt out.
Discussed the removal of old tires and trailer.
Old Business: None.
New Business:
Motion by Schmit, seconded by Enfield, all aye, to approve the SPED Comprehensive Plan for 2017-2018.
Motion by Adams, seconded by Enfield, all aye, to declare several older computers and other older technology/media items as surplus property to be given away or taken to a free recycling company.
Motion by Enfield, seconded by Adams, all aye, to approve transfer of funds from the General Fund to Food Service in the amount of $46,586.89 to offset the negative balance at the end of the 2017 school year, and approve a transfer of funds from Capital Outlay to General Fund in the amount of $126,565.30. This transfer is made in accordance with SDCL 13-16-6, up to 45 percent of the current taxes received in Capital Outlay January 2017 – May 2017.
Motion by Adams, seconded by Schmit, all aye, to approve the janitorial contract for Corey Flatten at a rate of $14.00 per hour.
Regular Board meeting will be held on Monday, July 10, 2017, at 7:00 p.m. in the Sanborn Central School Conference Room in Forestburg.
Motion by Schmit, seconded by Enfield, all aye, to adjourn the meeting at 7:59 p.m.
Gayle Bechen
Business Manager
Troy Olson
Board Chair

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