Sanborn Central Board proceedings

Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, July 10, 2017, at 7:00 p.m. in the Sanborn Central Conference Room with the following present: Adams, Dean, Enfield, Olson and Schmit. Others present: Superintendent Siemsen and Business Manager Bechen.
Pledge of Allegiance.
Motion by Schmit, seconded by Enfield, all aye, to approve the agenda as amended. Item 11. Gym AC unit. Item 12. Adjournment.
Motion by Adams, seconded by Dean, all aye, to approve the minutes of the regular board meeting June 12, 2017, as printed.
Visitors to Board Meeting. None.
Motion by Dean, seconded by Enfield, all aye, to approve the amended Financial Statement and bills. Discussion was held, corrected the balance of cd’s in the Special Education fund. Cashed out a $100,000 cd on May 18, 2017, that leaves one cd value of $100,000 in the Special Education account.
General Fund balance, June 1, 2017: $317,710.97. Receipts: taxes $68,259.08, penalties/interest $85.63, interest $13.13, other local income $3,215.64, state fines $527.68, state aid $48,552.00, yearbook $520.00, Woonsocket School reimbursement teacher share $52,843.58, miscellaneous revenue $1,782.57, G5 reap $4,835.00, Title I $29,846.00, Title II reap 23,520.00, transfers $78,286.27. Expenditures: $296,181.98. Balance, June 30, 2017: $333,815.57. CorTrust Savings balance, June 1, 2017: $149,940.30. Receipts: interest $56.19. Expenditures: $0.00. Balance, June 30, 2017: $149,996.49.
Capital Outlay Fund balance, June 1, 2017: $1,047,596.29. Receipts: taxes $41,398.30, penalties/interest $47.91, interest $38.81. Expenditures: $2,866.00, transfers $124,873.16. Balance, June 30, 2017: $961,342.15.
Special Education Fund balance, June 1, 2017: $96,992.12. Receipts: taxes $2,113.67, penalties/interest $2.42, interest $5.97, Woonsocket School reimbursement speech $28,929.79, IDEA pt B 611 $29,306.00, IDEA 619 $1,494.00, voided check $200.00. Expenditures: $17,993.40. Balance, June 30, 2017: $141,050.57. Invested $100,000. CorTrust Savings balance, June 1, 2017: $1,825.35. Receipts: interest $0.57. Balance, June 30, 2017: $1,825.92.
Pension Fund balance, June 1, 2017: $33,372.42. Receipts: taxes $0.00, penalties/interest $0.00, interest $1.19. Expenditures: $0.00.  Balance, June 30, 2017: $33,373.61.
Food Service Fund balance, June 1, 2017: ($29,411.32). Receipts: interest $0.60, lunch certification $89.34, federal lunch reimbursement $3,059.65, proration $434.24, transfer $46,586.89. Expenditures: $8,819.51. Balance, June 30, 2017: $11,939.89.
Enterprise Fund balance, June 1, 2017: $1,502.07. Receipts: $0.00. Expenditures: $0.00. Balance, June 30, 2017: $1,502.07.
Scholarship Fund balance, June 1, 2017: $14,181.03. Receipts: interest $0.63. Expenditures: $0.00. Balance, June 30, 2017: $14,181.66. Peters Scholarship balance: $13,681.66; Nelson Scholarship balance: $500.00.
Trust and Agency Funds balance, June 1, 2017: $48,566.26. Receipts: $6,171.82. Expenditures: $7,259.97. Balance, June 30, 2017: $47,478.11.
Motion by Schmit, seconded by Adams, all aye, to approve supplemental budget Resolution #2 to 2016-2017 budget. Discussion was held. General Fund: reap fund retirement $317.90, reap fund insurance $4,517.10. Means of Finance General Fund surplus cash $4,835.00.
Salaries and benefits for the month of July 2017 were as follows:
General Fund: $119,789.97;
Special Education: $15,240.59;
Food Service: $5,550.30.
Claims approved: GENERAL FUND – A-Ox Welding, cylinder rent $31.68; Associated School Boards of South Dakota, dues $865.91; Campbell Supply, mower belt $35.95; Carquest Auto Parts, bus supply $120.98; Clayton’s Repair, bus repair $1,723.23; Department of Environment and Natural Resources – drinking water fee $10.00; Department of Revenue, water testing $1,130.00; First National Insurance, insurance coverage $22,680.00, workman compensation $11,154.22; Shane Gross, rangeland gas reimbursement $52.15; Heartland Paper Co., janitor supply $147.43;
[IMPREST FUND: Duebrook Region golf loss $41.64; Ideal Yardware, mower part $45.27; Local Lumber, lumber $21.73; Nepstads, high school graduation attendance flowers $8.00, middle school graduation/attendance flowers $28.00; Woonsocket School, football decals $48.80];
Menards, janitor supply $39.62; Mid-Dakota Technologies, June tech support $125.00; NCS Pearson, middle school/high school Write to Learn subscription $1,675.80; Popplers Music, All State Chorus music $69.75; Pro Clean Plus/Jack’s Janitorial, carpet cleaning $1,159.00; Riddell/All American Sports, recondition football equip $1,037.09; Santel Communications, telephone/fax $193.94; Sargent-Welch LLC, high school science supply $170.65; School Administrators of South Dakota, membership dues $1,260.00; South Dakota Department of Health, nurse services $224.00; Sherwin Williams, paint $284.82; Software Unlimited, accounting software maintenance/support $3,500.00; Teacher Innovations, Inc., planbook.com $248.40; TIE, membership $810.00; University of Oregon, DIBELS extra students $9.00; VISA, air cards $120.03; Ward’s National Science, high school science supply $199.85; Wheelco, bus supply $466.35.
CAPITAL OUTLAY Fund — A&B Business, copier lease $836.00; ExploreLearning, gizmo license $875.00; Graves It, network switches $2,499.00; Oliver & Andy’s Books, library books $1,382.23; Riddell/All American Sports, new football helmets/pads $1,964.37; SHI International, software $1,692.14; Worthington Direct, superintendent furniture $1,422.93.
SPECIAL EDUCATION Fund – First National Insurance, workman comp $724.30; Kelly McClane, conference meal $15.00; Paula Sanderson, conference meal/room $155.61; TIE, membership $90.00.
FOOD SERVICE Fund – Arctic Refrigeration, walk-in cooler repair $1,080.84; First National Insurance, workman compensation $2,607.48.
Mr. Siemsen reported on the following:
•    State Supt. Conference will be in Oacoma on July 17-19th;
•    Associated School Boards of South Dakota Joint Convention will be August 9-11th;
•    Athletics will start August 7th;
•    We are searching for a route driver or alternatives should we be able to find a qualified candidate to fill the position;
•    Gym air conditioning – discuss the board’s thoughts;
•    We will be doing some updating to the playground with new equipment and improvements to existing. This will be made possible with generous contributions from the SC Booster Club and volunteers. Work on this will begin towards the end of July;
•    Discuss the potential need for hiring an aide for special education, possibly with other duties. (This position will be created and advertised with a hopeful hiring time of the beginning of August.)
Old Business: None.
Based upon the provisions of SDCL 13-11-2, the Sanborn Central Board of Education held its annual hearing for adoption of the 2017-2018 school district budget. Discussion was held.
Motion by Schmit, seconded by Enfield, all aye, to approve the adoption of the 2017-2018 Sanborn Central School District 55-5 budget as printed.
There being no further business to come before the 2016-2017 Board of Education, the meeting was adjourned sine die at 8:05 p.m., July 10, 2017.
Issuance of certificates of election. Administered the Oath of Office to returning board members Brenda Schmit – uncontested three-year term and appointed Troy Olson to a one-year term. They read the Oath of Office as Board Members of the Sanborn Central School District 55-5.
Motion by Dean, seconded by Adams, all aye, to approve Superintendent Siemsen as temporary Board Chair.
Justin Enfield nominated Troy Olson as board chair, Brenda Schmit called for nominations to cease.
Motion by Adams, seconded by Schmit, all aye, to elect Troy Olson as Chair of the 2017-2018 Board of Education.
Clayton Dean nominated Curtis Adams as vice chair. Curtis Adams nominated Clayton Dean. Clayton Dean called for nominations to cease.
Motion by Adams, seconded by Enfield, roll call vote, Dean for Adams, Adams for Dean, Enfield for Dean, Schmit for Dean, Olson for Dean, elected Clayton Dean as Vice Chair of the 2017-2018 Board of Education.
Motion by Schmit, seconded by Adams, all aye, to approve the committee appointments as recommended by the Board Chair: Legislative – Brenda Schmit; Negotiations – Troy Olson, Clayton Dean, and Superintendent Siemsen; Associated School Boards of South Dakota Delegate – Troy Olson, alternate Brenda Schmit; Capital Outlay – Justin Enfield, Curtis Adams, and Superintendent Siemsen; JVEC – Superintendent Siemsen; and SIVN – Superintendent Siemsen.
Motion by Dean, seconded by Adams, all aye, to approve all organizational procedures as amended: to designate the Business Manager and the Superintendent as custodians of all accounts within the district; to designate the Business Manager and the Superintendent to sign pertinent documents in the other’s absence and authorize the use of Board President’s or Superintendent’s signature stamps when required; to designate First National Insurance as the insurance agent of record; to designate Superintendnet Siemsen as the Director of all federal programs for the Sanborn Central School District and authorize him to submit applications for such programs; to designate Rodney Freeman as the school district’s attorney of record; to designate Justin Siemsen and Gayle Bechen as the school’s authorized representatives to the South Dakota Retirement System and Insurance Groups, as well as the school district’s custodian of related accounts; to set bond for school business manager at $50,000.00; to establish the date/time for monthly school board meetings as the second Monday of the month at 7:00 p.m.; to establish the board member’s per diem at $60.00 per regular and special meeting and mileage at state rates, with the Board Chair receiving $70.00 per meeting; to authorize Superintendent/High School Principal Siemsen, PK-8 Principal Vermeulen, and Transportation Supervisor Gary Goudy to postpone/cancel school for reasons of inclement weather and emergencies; to adopt the following order of business for the 2017-2018 Board of Education: 1. Call to Order/Pledge of Allegiance, 2. Additional Agenda Items, 3. Approval of Agenda, 4. Approval of Minutes, 5. Visitors to the Board Meeting, 6. Financial Reports/Bills, 7. Reports and Items of Discussion, 8. Old Business, 9. New Business, 10. Executive Session (if applicable), and 11. Adjournment; to approve that board action may be taken if it is approved by the majority of members voting; to designate Superintendent Siemsen and Transportation Supervisor Gary Goudy as those responsible for transportation in the Sanborn Central School District; to approve assurance of compliance standards for all federal/state programs; to approve the annual School Bus Emergency Assistance Pact for the 2017-18 school year; to approve the Sanborn Weekly Journal as the official Sanborn Central School District’s newspaper; to approve state travel rates and per diem allowances (i.e. state rates), up to $6.00 breakfast, $11.00 lunch, and $15.00 supper, the mileage is dictated by the state ($.42 per mile currently), and mileage allowances will be set by their standard and district policy; the lodging rate is cost; students receive $6.00 per meal; to designate Superintendent Siemsen as the purchasing agent for the Sanborn Central School District; to approve the following fees for 2017-18: admission prices: regular games, students $3.00, adults $5.00, above age 65 free; double header games, students $4.00, adults $6.00, above age 65 free; student activity pass $25.00, adult activity pass $45.00, and family passes $85.00, complimentary passes, employees/board members; hot lunch prices as: $4.00 for adults, $2.75 for PK-5, $3.00 for 6-12, breakfast club: $2.00 PK-12, adult breakfast $2.50; yearbook: without name $38.00; with name $43.00; to approve substitute teacher pay as $80 for non-certified and $100 for certified; long-term substitute for the same teacher after five consecutive days will be $125 per day if certified; to approve substitute bus driver pay in the amount of $70 for full route (a.m./p.m.) and extra duty pay as $11.00 per hour; to approve the following amounts for officials pay for volleyball officials $85 each per game, basketball referee for fifth-eighth $25.00, ninth-junior varsity $35.00, junior varsity/varsity game $90 each, double header games $105 each, clock varsity $30.00, clock junior varsity $15.00, shot clock varsity $30.00, shot clock junior varsity $15.00; to designate the CorTrust Bank of Artesian and Letcher as the official depository of school funds and authorize Gayle Bechen and Justin Siemsen as custodians of all accounts; to appoint Justin Siemsen and Gayle Bechen as administrators of the Trust/Agency account and to institute any school lunch agreements; to authorize the Board Chair to call recesses; to appoint Schoenfish & Co, Inc., as the district’s audit firm; to authorize continuation of existing funds or accounts and the establishment of any new accounts, if necessary; to approve the current school board policies; to appoint Justin Siemsen and Connie Vermeulen as truancy officers and Justin Siemsen as Title IX, Rehabilitation Act Section 504, Americans with Disabilities Act, Age Discrimination, and Asbestos compliance officer; to approve the district’s annual membership in TIE; and to approve membership in the South Dakota United Schools Association for the 2017-2018 school year.
Motion by Schmit, seconded by Enfield, all aye, to approve resolution calling for redemption prior to maturity $140,000 of the January 1, 2019, maturity of the Sanborn Central School District 55-5, limited tax general obligation refunding certificates, Series 2010. This completes the payments of the Sanborn Central School building. A recognition ceremony will be held in conjunction with Back to School Night on August 14th.
Motion by Adams, seconded by Schmit, all aye, to approve lane changes for Shane Gross and Jeannette Knigge from BA to BA+15 and Rachael Foster BA+15 to BA+30 effective at the beginning of the 2017-2018 school year.
Motion by Enfield, seconded by Adams, all aye, to approve the policy of unpaid meals charges as is required by federal mandate, SP 46-2016, in order to qualify for reimbursable meal status.
Motion by Schmit, seconded by Dean, all aye, to approve the 2017-2018 Parent-Student Handbook as revised.
Motion by Schmit, seconded by Enfield, all aye, to advertise for sealed bids to install air conditioning in the gym.
Sanborn Central Staff Contracts 2017-2018:  Administration: Gayle Bechen, business manager $41,215; Justin Siemsen, superintendent/high school principal $72,750; Connie Vermeulen, elementary/middle school principal $56,885; Certified Staff: Candace Danek, high school teacher $42,245, high school play/one act advisor $1,600, oral interp advisor $1,100, yearbook advisor $1,900; Richard Danek, high school teacher $46,445; Jenny Easton, vocal music teacher $39,675 (shared), Pk-12 extra vocal events $2,555 (shared), travel $1,000 (shared); Marci Farmer, middle school science-health/elementary computer teacher $40,675; Susan Farrell-Poncelet, middle school teacher 37,875, co-prom advisor $700; Corey Flatten, middle school/high school social studies teacher $38,075, longevity $500, WWSSC co-op assistant football coach $2,824 (shared), SCW co-op head track coach $3,050 (shared), co-prom advisor $700, high school student council advisor $600; Rachael Foster, colony teacher $41,045, one additional level $2,000; Shane Gross, ag teacher $41,510.80 (shared), FFA advisor $3,375 (shared); John Harless, colony teacher $39,275, one additional level $2,000; Jeannette Knigge, summer school Upland Colony $20 per hour, colony teacher $39,045, two additional levels $4,000; Jennifer Larson, elementary teacher $42,245; Tim McCain, middle school/high school math/PE teacher $42,245, SCW co-op co-head girls basketball coach $3,700 (shared), SCW co-op seventh/eighth grade track coach $1,600 (shared), district athletic director $4,200; Kelly McClane, speech therapist $44,245 (shared), travel $1,000 (shared), summer school $20 per hr; Jenna Miller, Title I teacher $37,275; Robin Moody, elementary teacher $41,045, SCW co-op fifth/sixth boys basketball coach $1,200 (shared), SCW co-op junior high girls basketball $1,850 (shared); Tracy Moody, high school teacher $42,645, SCW co-op assistant volleyball coach $2,750 (shared), National Honor Society advisor $600; Krista Moore, elementary teacher $40,675; Debbie Ogle, elementary teacher $43,045; Jill Reimer, elementary teacher $43,845; Paula Sanderson, K-12 special education teacher $42,645, summer school $20 per hour; Cheryl Schmit, elementary teacher $42,645; Kim Sevareid, preschool teacher $38,245; Classified Staff: Mary Ackman, administrative assistant $16.45 per hour; Shawna Baysinger, special education para – colony $12.35 per hour; Cindy Chance, Title I aide – colony $16.29 per hour; Wanda Effling, district para $13.85 per hour; Jolene Enfield, librarian aide $15.77 per hour; Joyce Everhart, head cook-manager $29,300; Corey Flatten, summer custodian $14.00 per hour; Vickie Fox, special education para $14.40 per hour; Gary Goudy, bus driver $18,000, bus maintenance $5,100; Judy Hemminger, bus driver $18,000; Sheryl Ischen, para/lunch bills $15.77 per hour; Tina Luthi, dishwasher/cook helper/janitor helper $15.17 per hour; Kate Schelske, bus driver $14,620; Mark Seitz, cleaning custodian $29,950; Rita Trebil, summer custodian $15.90 per hour, special education para $14.09 per hour; Ashly Uecker, special education para $14.85 per hour; Mary Unterbrunner, assistant cook $15.17 per hour; Connie VanOverschelde, special education aide $14.69 per hour; Mark VanOverschelde, school maintenance $5,000; Gary Willman, bus driver $12,800; Melissa Wormstadt, WWSSC co-op football cheerleading coach $500 (shared), SCW co-op girls basketball/boys basketball cheerleading coach $1,300 (shared).
Regular Board meeting will be held on Monday, August 14, 2017, at 5:00 p.m. in the Sanborn Central School Conference Room.
Motion by Dean, seconded by Adams, all aye, to adjourn the meeting at 8:43 pm.
Gayle Bechen
Business Manager
Troy Olson
Board Chair

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