Sanborn Central School proceedings

Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, August 14, 2017, at 5:00 p.m. in the Sanborn Central Conference Room with the following present: Adams, Dean, Enfield, Olson and Schmit. Others present Superintendent Siemsen; Elementary/Middle School Principal Vermeulen and Business Manager Bechen.
Pledge of Allegiance.
Motion by Adams, seconded by Enfield, all aye, to approve the agenda as amended. Item 18. School Wellness Plan. Item 19. Adjournment.
Motion by Enfield, seconded by Dean, all aye, to approve the minutes of the regular board meeting July 10, 2017 as printed.
Visitors to Board meeting: Doug Dykstra, GenPro Energy, provided the board with a presentation regarding their products. The main reason for his attendance was to outline the process and procedures required to switch to LED lighting throughout the building. The board agreed to submit an RFP to bid the job (we are under no obligation and there are options to obtain loans from the state with monies earmarked specifically for energy projects.) The board will entertain this project once any bids are submitted for the September meeting.
Motion by Dean, seconded by Adams, all aye, to approve the Financial Statement and bills.
General Fund balance, July 1, 2017: $333,815.57. Receipts: taxes $1,125.35, penalties/interest $21.14, interest $11.47, other local income $90.45, state fines $1,266.03, state aid $41,303.00, yearbook $290.00, Woonsocket School reimbursement share $20.82, 2016-17 Title I $16,144.00, 2016-17 gross receipts electric $34,780.00, donation $8,770.00. Expenditures: $170,244.19. Balance, July 31, 2017: $267,393.64. CorTrust Savings balance, July 1, 2017: $149,996.49. Receipts: interest $0.00. Expenditures: $0.00. Balance, July 31, 2017: $149,996.49.
Capital Outlay Fund balance, July 1, 2017: $961,342.15. Receipts: taxes $393.59, penalties/interest $4.44, interest $41.06. Expenditures: $10,671.67. Balance, July 31, 2017: $951,109.57.
Special Education Fund balance, July 1, 2017: $141,050.57. Receipts: taxes $19.62, penalties/interest $0.18, interest $6.64, 2016-17 IDEA Part B 611 $22,189.00, 2016-17 IDEA 619 $796.00. Expenditures: $16,496.97. Balance, July 31, 2017: $147,565.04. Invested $100,000. CorTrust Savings balance, July 1, 2017: $1,825.92. Receipts: interest $0.00. Balance, July 31, 2017: $1,825.92.
Pension Fund balance, July 1, 2017: $33,373.61. Receipts: taxes $6.36, penalties/interest $0.58, interest $1.21. Expenditures: $0.00. Balance, July 31, 2017: $33,381.76.
Food Service Fund balance, July 1, 2017: $11,939.89. Receipts: interest $0.00. Expenditures: $9,238.62. Balance, July 31, 2017: $2,701.27.
Enterprise Fund balance, July 1, 2017: $1,502.07. Receipts: $0.00. Expenditures: $0.00. Balance, July 31, 2017: $1,502.07.
Scholarship Fund balance, July 1, 2017: $14,181.66. Receipts: interest $0.59. Expenditures: $1,500.00. Balance, July 31, 2017: $12,682.25. Peters Scholarship balance: $12,682.25; Nelson Scholarship balance: $0.00.
Trust and Agency Funds balance, July 1, 2017: $47,478.11. Receipts: $4,253.19. Expenditures: $1,233.39, nsf ck/fee $28.00. Balance, July 31, 2017: $50,469.91.
Salaries and benefits for the month of August, 2017 were as follows:
General Fund: $122,050.95;
Special Education: $15,806.92;
Food Service: $5,550.32.
Claims approved: GENERAL FUND – A-Ox Welding, cylinder rent $30.85; Aero-Dyna-Kleen Services, boiler cleaning $375.00; Argus Leader Media, renew periodical $319.99; Auto Glass Express, bus windshields $1,773.69; Automatic Building Controls, annual monitor contract fire alarm system $240.00; Bio Corporation, high school supply $213.25; Brown & Saenger, library supply $25.56; Central Electric, June electricity $1,667.38; The Daily Republic, renew periodical $120.00; Dawson Construction, garbage service $663.75; DEMCO, library supply $168.06;
Department of Revenue, water testing $15.00; Eric Armin Inc., elementary supply $13.95; Eternal Security Products, security system repair $265.34; FC Organizational Products, ag supply $30.85, superintendent supply $17.68, elementary/middle school principal supply $17.67; Corey Flatten, SDHSCA membership $41.20; Gopher, PE supply $1,096.80; Heartland Paper Co., janitor supply $1,355.66; Horizon Health Care, Inc., bus driver phys $218.00; Houghton Mifflin Harcourt, elementary workbooks $352.10, colony workbooks $225.15;
[IMPREST FUND: Hanson School, used weight equipment $154.99, Transform Your Classroom, registrations $110.00];
IXL Membership Services, elementary math software $900.00; Kieffer Oil, janitor supply $42.00; LakeShore, elementary supply $837.43, colony supply $68.98, preschool supply $359.31; Menards, janitor supply $170.15, elementary supply $41.47, middle school supply $20.73, high school supply $34.73, playground fence supply $480.52; Mid-Dakota Technologies, July tech support $140.00; Newsela, middle English software $750.00; Pearson Education, colony workbooks $250.30; Plank Road Publishing, vocal supply $143.15;
Quality Inn, superintendent room $186.00; Sanborn Weekly Journal, board proceedings $382.99, budget publication $133.17, AC bids $38.25, vacancies ad $34.00; Santel Communications, telephone/fax $200.11; Scholastic Inc., colony subscription $151.29, elementary subscription $535.12, preschool subscription $98.80; School Mate, middle school planners, $97.20; School Specialty, elementary supply $519.68, business office supply $27.07, high school principal supply $2.57, elementary/middle school principal supply $7.71; SD ACTE, ag dues $277.00, ag magazine $10.00; SD Teacher Placement Center, 2017-18 membership $315.00;
SD United Schools Association, 2017-18 dues $450.00; Sherwin Williams, paint $300.22; SDRS, retirement payment $900.00; Supreme, elementary supply $48.08, middle school supply $24.04, high school supply $8.01; TC Enterprises, professional service $169.49; Tessiers Inc., boiler door $4.72; VISA, air cards $120.03, high school math calculator $200.64, elementary supply $38.42, janitor supply $227.85; Voyager Sopris Learning, elementary workbooks $258.23; Ward’s Nat. Science, high school science supply $13.19; Williams Musical & Office, instrument repair $955.20; Woonsocket School, share of tech coord expense $64.25.
CAPITAL OUTLAY Fund — A&B Business, copier lease $836.00; Burnison Plumbing Htg, expansion tank $282.65; First National Bank in Sioux Falls, co cert principle $140,000.00, co cert interest $676.67, activity fee $500.00; Golden West Technologies, new access points $4,278.98; Green Eggs and Ram, elementary projector $2,125.70, vocal projector $2,125.69; Hauff Mid-America Sports, new track uniforms $3,661.00; IAT Interactive, middle school science series $8,316.25; LakeShore, preschool furniture $1,124.70; Renaissance Learning, AR/Star/Hosting fee $1,762.10; Staples Advantage, colony furniture $78.99, high school chair $63.74, reception chair $63.73; VISA, pallet truck/bucket forks $561.95.
SPECIAL EDUCATION Fund – NCS Pearson, speech supply $73.50; SD Teacher Placement, 2017-18 membership $105.00; Super Duper Publications, speech supply $124.94.
FOOD SERVICE Fund – Darrington Water, SS tank $24.00; Menards, supply $8.91; Ramkota, conference room $183.98.
ENTERPRISE Fund – Woonsocket School, shared drivers education expense $3,595.95.
Mr. Siemsen reported on the following:
• First day of school August 16th, with a 12:30 p.m. dismissal;
• School pictures will be taken on August 18th;
• Held interviews for the aide and janitorial positions, hoping to fill this week;
• All summer work on the building has been completed. Big “Thank you” goes out to Mark and Rita, as well as Corey Flatten for assisting and painting;
• New record boards are up and look good;
• The trophy case being donated by the Family of Cody Meier will be completed later this year;
• Attended annual superintendent’s conference;
• SIVN in-service held on August 7th was productive – all staff seemed to enjoy and see the value;
• Football and Volleyball practices are underway;
• Advertisements for bids to contract the air conditioning in the gym have been made, I have also contacted several companies to gauge interest in bid submission;
• Playground clean up has take place on August 2nd & 9th; and
• We have new chain link fence coming and are waiting for the playground equipment to arrive.
Discussion: Discussed the option of acquiring a new AED machine for the gym (will do a bit more research and decide). Also discussed acquiring a new mobile app – web page from a company called Apptegy. Superintendent Siemsen will explore further and inform the board.
Old Business:
Motion by Enfield, seconded by Adams, all aye, to approve the corrections to the 2017-18 district budget. Published General Fund: Means of Finance: Opt out $550,000.00; Corrected General Fund: Means of Finance: Estimate surplus to finance budget $300,000.00, Opt out $250,000.00. The new general fund opt out begins with the 2018-2019 school year.
New Business:
Motion by Schmit, seconded by Dean, all aye, to approve lane change for Tracy Moody from BS+30 to BA+45 $43,045.00, effective at the beginning of the 2017-2018 school year.
Motion by Dean, seconded by Adams, all aye, to approve an executive session SDCL 1-25-2(1) to discuss personnel with possible motions to follow at 6:04 p.m. Regular session resumed at 6:08 p.m.
Motion by Enfield, seconded by Adams, all aye, to approve the school wellness plan, all board members were provided a copy.
Regular Board meeting will be held on Monday, September 11, 2017, at 7:00 p.m. in the Sanborn Central School Conference Room.
Motion by Schmit, seconded by Dean, all aye, to adjourn the meeting at 6:11 p.m.
Gayle Bechen
Business Manager
Troy Olson
Board Chair

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