Woonsocket School Board proceedings

UNAPPROVED MINUTES – REGULAR MEETING HELD AUGUST 14, 2017

The Woonsocket Board of Education met in regular session on August 14th, 2017, at 7:00 p.m. in the Distance Learning room of the Woonsocket School. Members attending were: Jason White, Lisa Snedeker, Todd Olinger, Jodi Doering and Neal Hiemstra. Others attending were Superintendent Rod Weber, Paula Lynch, Lynn Klaas and Chris Selland. The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.
On a motion by Lisa Snedeker, seconded by Jodi Doering, the Board approved the meeting agenda with three additional items to come before the board. Motion carried.
The minutes of the regular board meeting held on July 10, 2017, were approved as presented on a motion by Jodi Doering, seconded by Todd Olinger. Motion carried.
On a motion by Jodi Doering, seconded by Todd Olinger, the Board approved the claims presented and the July 2017 financial report as follows, motion carried:
GENERAL FUND, Beginning balance: $1,194,724.62; Add receipts: Taxes $9,355.97; Interest $517.17; Other local: $2,375.36; State $81,162.00; Federal $21,071.85; Total to be accounted for: $1,309,206.97; less disbursements $142,562.48; Cash balance: $1,166,644.49; less contracts and accounts payable/transfers $90,116.50; plus accounts receivable $54,958.92; Fund Balance: $1,131,486.91.
CAPITAL OUTLAY, Beginning balance: $872,083.07; Add receipts: Taxes $6,869.74; Other local: $0.00; Federal $0.00; Total to be accounted for: $878,952.81; less disbursements $9,354.43; Cash balance: $869,598.38; less accounts payable: $0.00; Fund balance: $869,598.38.
SPECIAL EDUCATION, Beginning balance: $416,310.77; Add receipts: Taxes $3,248.15; Other Local: $0.00; State $0.00; Federal $0.00; Total to be accounted for: $419,558.92; less disbursements $16,869.66; Cash balance: $402,689.26; Less contracts and accounts payable/transfers $15,474.87; Fund balance: $387,214.39.
PENSION, Beginning balance: $200,341.22; Add receipts: Taxes $17.62; Other Local: $0.00; Total to be accounted for: $200,358.84; less disbursements $0.00; Cash balance: $200,358.84; Fund balance: $200,358.84.
FOOD SERVICE, Beginning balance: $34,887.45; Add receipts: Pupil receipts $7.20; Adult receipts $0.00; Milk receipts $0.00; Interest $1.38; Other local: $60.00; State $0.00; Federal reimbursement $0.00; Total to be accounted for: $34,956.03; less disbursements $5,573.71; Cash balance: $29,382.32; Less contracts/accounts payable $5,486.68; plus accounts receivable $566.71; Fund balance: $24,462.35.
ENTERPRISE FUND #53, Beginning balance: $22,142.12; Add receipts: Other local: $0.00; Total to be accounted for: $22,142.12; less disbursements $11,894.57; Cash balance: $10,247.55; Less contracts/accounts payable $4,741.46; plus accounts receivable $5,070.00; Fund balance: $10,576.09.
TRUST AND AGENCY, Beginning balance: $20,384.73; Add receipts: Interest $.87; Pupil activities $0.00; Total to be accounted for: $20,385.60; less disbursements $147.00; Fund balance: $20,238.60.
Salaries and benefits for the month of July 2017 were as follows:
General Fund: $117,893.90;
Special Education: $16,040.98;
Enterprise #53: $10,764.97;
Food Service: $5,486.72.
GENERAL FUND
First National Bank – Visa, Library Supplies/Decorating $559.57
Abrams, Elementary Supplies $386.90
Apple Inc., iPads(40) $14,960.00
Arrowwood, Lodging – Superintendent Conference $203.90
AT&T, Cellphone $58.21
AVI Systems, Smart Boards/Mounts (2) $7,973.00
Barton’s Heating & Cooling, Filters $196.30
Bio Corporation, High School Science Supplies $168.81
Brown & Saenger, Business Office/Library Supplies $142.24
CDW Government Inc., Chromebook Cart/Consoles $2,250.00
City of Woonsocket, Water Service $63.24
Creative Printing, Banners $263.48
DB Electric, Install Shot Clock & Stat Board/Lights $3,342.88
Double D Body Shop, Van – Door Molding $82.00
Dougherty & Company LLC, Continuing Disclosure Services $300.00
EAI Education, Elementary Supplies $424.53
Express 2, Gas – Vehicles $107.15
Express Stop, Gas – Vehicles/Mini-Buses/Mower $161.15
Foreman Sales & Service Inc., Maintenance – 2005 Mini-Bus $826.44
Frey Scientific, High School Science Supplies $69.95
Golden West Technologies, Laptops (30) – Staff $27,062.97
Gopher Sports, PE Supplies $796.33
Gross, Shane, Gas Reimbursement $61.09
Hauff Mid-America Sports Inc., Volleyballs/Basketballs/Footballs $1,543.65
Hillyard, Custodian Supplies $291.28
[Imprest Fund:
US Post Office, Postage Expense $147.00
Total July Claims: $147.00]
KO’s Pro Service, Maintenance – Taurus $134.40
Lehr, Dave, Tech Support Fee $140.00
Lieber, Craig, High School English Novels $313.27
Lieber, Sarah, Library Books $374.88
Local Lumber, Custodian Supplies/Paint $162.74
McLeods, Lesson Plan/Record Books $287.75
Menards, Custodian Supplies/Ceiling Tiles $604.70
NAPA Auto Parts, Belts/Custodian Supplies $40.96
NASCO, High School/Elementary Supplies $494.60
NorthWestern Public Service, Electric Service $2,689.47
Petty Cash, Postage Expense $13.51
Popplers Music, Vocal Music $96.70
Really Good Stuff, Inc., Elementary Supplies $760.09
S&S Worldwide, Elementary Supplies $80.45
Sanborn Weekly Journal, Publications $526.94
Santel Communications, Phone/Cable/Internet $286.36
Scholastic, Classroom Magazines – Elementary $841.16
School Specialty, Supplies – High School/Elementary $1,844.23
SD Association of School Business Officials, Business Manager Conference Fee $50.00
SD Teacher Placement Center, 2017-2018 Membership $420.00
SD United Schools Association, Dues – 2017-18 $450.00
SDACTE, Industrial Tech Conference – D. Schmiedt $260.00
Sherwin Williams, Paint/Supplies – Gym $684.87
SHI International, Site Licenses $2,336.99
Signature Plus, Plaque Plate/Pins $11.20
Studies Weekly, Elementary Social Studies Curr. $474.30
Teacher Created Resources, Elementary Supplies $43.96
Teacher Direct, Supplies – Elementary/SPED $434.24
Teacher Innovations, Planbook Subscription – Elementary/High School $259.20
Training Room, Athletic Training Tape/Supplies $1,417.75
United Energy/Farmers Alliance, Tank Lease – Government Building $54.00
Waste Management of WI-MN, Garbage Service $668.20
Wheat Growers, Chemical/Bait $163.52
Williams Music & Office, Maintenance – School-Owned Instruments $735.60
Woony Foods, Computer Supplies $11.58
Fund Total: $80,609.69
CAPITAL OUTLAY
A&B Business Equipment, Copier Lease $1,168.45
Allspray Foam, Roof Re-Coat $21,636.80
Bechen Fencing, Playground Enclosure Fence $6,607.67
Houghton Mifflin, High School Textbooks $4,712.13
Sportboardz, Athletic Record Boards $2,254.60
Fund Total: $36,379.65
SPECIAL EDUCATION
Avera St. Lukes, Client Services $408.30
Beyond Play, Speech Supplies $102.18
Parent/Guardian, Mileage – Guardian $722.40
Pearson Education, Speech Supplies $73.50
School Specialty, Supplies – Special Ed $254.60
Teacher Direct, Supplies – Special Ed $115.88
US Toy/Constructive Play, Special Ed Supplies $146.00
Fund Total: $1,822.86
ENTERPRISE FUND #53
Discount School Supply, Pre-K Supplies $40.28
School Specialty, Supplies – Pre-K $326.26
Fund Total: $366.54
FOOD SERVICE
Central Restaurant Products, Equipment/Supplies $1,177.11
Ramkota, Lodging – Food Service Conference – Luci $186.00
Ramkota, Lodging – Food Service Conference $275.97
Variety Food, Dishwasher Rent $79.00
Wordware, Finger ID Reader $1,014.95
Fund Total: $2,733.03
Chris Selland gave the financial report.
Superintendent Weber updated the Board on the feasibility test drilling in regards to the heating system. The plan at this time is to proceed with boiler repair to be completed by Midwest Boiler in the near future. Superintendent Weber also advised that the staff in-service went well, the class schedules are set and that the District was presented with the Community Helping Hands award at the Associated School Board convention in August for the Community Theatre project. Only one award is presented annually. Areas of the gym have been painted and a new Blackhawk mural is displayed.
Principal Paula Lynch advised that the staff is reviewing several in-district student testing programs.
The Board entered into executive session at 7:46 p.m., as motioned by Lisa Snedeker, with a second by Neal Hiemstra. Motion carried. The purpose of the executive session was to discuss matters pertaining to personnel pursuant to SDCL #1-25-2.1. The Board reconvened into regular session at 8:01 p.m.
Motion was made by Jodi Doering, with a second by Todd Olinger, to approve the 2017-2018 high school, staff and athletic handbooks. Motion carried.
Motion was made by Neal Hiemstra, with a second by Lisa Snedeker, to authorize Superintendent Weber to sign open enrollment requests for the 2017-2018 school year. Motion carried.
Motion was made by Jodi Doering with a second by Todd Olinger to approve lane changes (BA to BA+15) for Dani Johnson, Jason Bruce, Charlie Larson and Karen Jackson for an additional $1,000.00 and Jessica Bruce (BA+15 to BA+30) for an additional $1,000.00 for 2017-2018. Motion carried.
Motion was made by Jodi Doering, with a second by Todd Olinger, to accept the resignation of Carrie Gutierrez as Elementary Special Education Teacher upon the receipt of liquidated damages of $1,500.00. The Board thanks Ms. Gutierrez. Motion carried.
Motion was made by Lisa Snedeker, with a second by Jodi Doering, to approve the hire of Rebecca Potrament as Special Education and General Instructor with an alternative certification at a salary of $38,000.00. Motion carried.
Quotes were received from Brooks Oil, Inc. and Total Oil, Inc. for #2 fuel oil as follows:
Brooks Oil – $1.889 per gallon;
Total Oil, Inc. – $1.93 per gallon.
Motion was made to approve the quote of $1.889 per gallon from Brooks Oil on a motion by Neal Hiemstra with a second by Todd Olinger. Motion carried.
Motion was made by Todd Olinger, with a second by Jodi Doering, to accept the resignation of Rebecca Hinker as Assistant Cook and to hire Jennifer Goergen as Assistant Cook at a salary of $20,000.00. Motion carried. The Board would like to thank Rebecca for her years of service to the Woonsocket District.
On a motion by Lisa Snedeker, with a second by Neal Hiemstra, the Board approved the resignation of Craig Lieber as Social Media Advisor and authorized the hire of Charley Larson as same for the 2017-2018 school year at a wage of $1,450.00. Motion carried.
On a motion by Jodi Doering, with a second by Todd Olinger, the Board approved the following property from the library to be declared surplus and salvage: one coat rack, two computer tables, one TV stand, four outdated student computers, one magazine file, one file cabinet, 19 chairs and approximately 1,000 books. The Board room table and eight chairs were moved into the DDN room. Motion carried.
There being no further business to come before the Board, the August 14th, 2017, regular board meeting of the Woonsocket Board of Education was adjourned at 8:27 p.m. on a motion by Neal Hiemstra, with a second by Lisa Snedeker. Motion carried.
JASON WHITE
Chair
CRYSTAL A. SELLAND
Business Manager

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