Sanborn Central Board proceedings

Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, January 8, 2018, at 7:05 p.m. in the Sanborn Central Conference room with the following present: Adams, Dean, Enfield, Olson, and Schmit. Others present Superintendent Siemsen; Elementary/Middle School Principle Vermeulen and Business Manager Bechen.

Pledge of Allegiance.

Motion by Dean, seconded by Enfield, all aye, to approve the agenda as printed.

Motion by Enfield, seconded by Adams, all aye, to approve the minutes of the regular board meeting December 11, 2017, as printed.

Visitors to Board Meeting. None.

Motion by Schmit, seconded by Adams, all aye, to approve the Financial Statement and bills.

General Fund balance, December 1, 2017: $240,635.56. Receipts: taxes $86,323.40, penalties/interest $1,066.48, interest $11.43, other pupil $18.75, other local income $28.15, state fines $1,068.16, state aid $46,442.00, revenue in-lieu taxes $359.02, admission $1,276.03, transferred in $91,017.66. Expenditures: $164,199.00.  Balance, December 31, 2017: $304,047.64. CorTrust Savings balance, December 1, 2017: $150,053.32. Receipts: interest $56.85. Expenditures: $0.00. Balance, December 31, 2017: $150,110.17.

Capital Outlay Fund balance, December 1, 2017: $928,220.97. Receipts: taxes $50,214.24, penalties/interest $557.10, interest $34.29. Expenditures: $10,095.33, transferred out $91,017.66. Balance, December 31, 2017: $877,913.61.

Special Education Fund balance, December 1, 2017: $71,617.26. Receipts: taxes $2,587.74, penalties/interest $27.87, interest $6.24, cashed cd $100,000.00, cd interest $19,905.27. Expenditures: $37,819.31. Balance, December 31, 2017: $156,325.07. CorTrust Savings balance: December 1, 2017: $1,826.49. Receipts: interest $0.57. Balance, December 31, 2017: $1,827.06.

Pension Fund balance, December 1, 2017: $385.51. Receipts: taxes $8.57, penalties/interest $2.48. Expenditures: $0.00. Balance, December 31, 2017: $396.56.

Food Service Fund balance, December 1, 2017: $(4,457.73). Receipts: student meals $5,985.75, adult meals $450.00, ala carte $420.50, certification $161.04, federal reimbursement $4,931.03, misc. revenue $61.00. Expenditures: $13,201.40. Balance, December 31, 2017: $(5,649.81).

Enterprise Fund balance, December 1, 2017: $(3,308.30). Receipts: $3,625.00. Expenditures: $3,677.14. Balance, December 31, 2017: $(3,360.44).

Scholarship Fund balance, December 1, 2017: $12,684.22. Receipts: interest $0.54. Expenditures: $0.00. Balance, December 31, 2017: $12,684.76. Peters Scholarship balance: $12,684.76; Nelson Scholarship balance: $0.00.

Trust and Agency Funds balance, November 30, 2017: $72,321.38. Void check $45.17. December 1, 2017: $72,366.55. Receipts: $4,671.56. Expenditures: $13,550.77, non-sufficient funds check/fee $97.00. Balance: December 31, 2017: $63,390.34.

Salaries and benefits for the month of January 2018 were as follows:

General Fund: $132,175.64;

Special Education: $18,315.32;

Food Service: $8,118.77;

Enterprise: $3,730.96.

Claims approved: GENERAL FUND – A-Ox Welding, cylinder rent $30.85, two cylinders five year leases $346.95; Riley Baade, reimburse fingerprinting $43.25; Brooklyn Publishers, play scripts $54.00, royalty fee $30.00; CarQuest, bus supply $185.98; Dauby’s Sport Center, girls basketball reversibles and scorebooks $164.00; Department of Revenue, water testing $30.00; Farmers Alliance, propane $1,962.11; First National Insurance, worker’s compensation 2017-18 adjustment $1,029.49; Hauff Mid-America Sports, volleyball jersey $79.95; Heartland Paper Co., janitor supply $1,001.13;

[IMPREST FUND: G. Blue, doubleheader basketball referee $105.00; M. Clark, doubleheader basketball referee/mileage $128.52; Tucker Kingsbury, junior varsity basketball referee (2) $70.00; Charlie Larson, junior varsity basketball referee (2) $70.00; B. McGirr, doubleheader basketball referee $105.00; MCM Basketball, junior varsity boys basketball jamboree fee $50.00];

K&D Busing, December co-curricular travel $733.41; McLeod’s, business office supply $54.00; Menards, janitor supply $184.87; Mid-Dakota Technologies, December tech support $140.00; Petty Cash, postage $6.65; Premier Equipment, bus service $128.50; Running’s Supply, ag supply $92.28; Sanborn Weekly Journal, board proceedings $333.09; SD Department of Health, nurse services $441.00; VISA, air card $120.03, high school postage $6.56, elementary textbook $37.88; Wessington Springs, shared football cost $4,274.08, shared soccer cost $1,572.18.

CAPITAL OUTLAY Fund — A&B Business, copier rent $866.41; BrainPOP, computer licence fee $175.00.

SPECIAL EDUCATION Fund – Behavior Care Specialists, December tuition services $6,242.00; December 2017 Service Mileage, $315.00; First National Insurance, worker’s compensation 2017-18 adjustment $66.85; December 2017 Speech mileage $35.28; Kylie Pauly, August-December 2017 service $180.00.

FOOD SERVICE Fund – Card Services, food $23.66; County Fair, food $108.78; Darrington Water, SS tank $24.00; Dean Foods, milk $442.84; Earthgrains Baking, bread $65.12; First National Insurance, worker’s compensation 2017-18 adjustment $240.66; Reinhart Foodservice, food $1,543.63; Walmart, food $70.36, supply $5.47.

ENTERPRISE Fund – None.

Mr. Siemsen reported on the following:

•Legislative session will begin this week – He will keep the board and staff members informed of the happenings;

•He plans to attend the Superintendent’s Day and interact with the Legislators and other superintendents;

•Lighting project is on hold – held discussions with Bechen Electric and if they choose to make any adjustments to the wording on the “contract” and present it to the board, further discussions can take place;

•Enclosed in the packet is the notification letter of the district’s compliance with the School Finance Accountability Board;

•Update from Travis Sichmeller – Tessiers is waiting on receiving the coil from Trane to begin work on the AC project in the gym;

•Per earlier discussions, the re-sanding and repainting of the gym floor is recommended to occur every 10-15 years, and our floor is 13 years old. Athletic Director Tim McCain obtained a couple quotes for this work (est. between $18,000 to $25,000); In light of the recent weather, Mr. Siemsen would like to revisit the idea of constructing another storage shed to house the tractor as well as additional storage for miscellaneous items. They have had some difficulty with the tractor starting and an enclosed building with some form of heating would help this issue;

•High School students have until January 16th to add/drop courses for the second semester;

•No school on January 15th; and

•There were a number of applicants for the two teaching openings currently available in the high school. Interviews will start in the beginning of February.

Mrs. Vermeulen reported on:

•Mrs. Johnson has returned from maternity leave;

•No School January 15 – Martin Luther King Day;

•Calendar is full of activities;

•The elementary staff will start a science curriculum study; and

•Food Service Review will take place on January 23rd. This review will include the wellness plan (nutrition and physical education).

Discussion was held on the following topics:

•The logistics and feasibility of making upgrades to the football field, including seating and potentially adding bathroom/pressbox/additional concessions. It was decided that this topic will be made an agenda item at the February Board meeting with public opinion/ideas being sought at the meeting (will advertise so that the public is aware and is encouraged to attend);

•The need for storage is high, and currently lacking. Also the difficulty with the severe temperatures and the storage of the tractor somewhere outside in the elements bring the potential need for a structure to address these areas of concern. The Administration and board will continue exploring options;

•The potential purchase of a portable gas tank for tractor fuel (diesel #1) only was also discussed;

•Other discussion items included the potential for a drop down projection screen in the gym and adding a piece of equipment that would upgrade the sound system; and

•finding individuals who would be interested in commentating game broadcasts.

Old Business: None.

New Business:

Motion by Schmit, seconded by Adams, all aye, to set School Board Election Day for June 19, 2018, in the Sanborn Central School in Forestburg.

Motion by Enfield, seconded by Dean, all aye, to accept the formal resignation from Joyce Everhart in the position of Food Service Director effective at the end of the 2017-2018 school year, with sincere gratitude for her 27 years of dedicated service to the school district.

Regular Board meeting will be held on Tuesday, February 13, 2018, at 7:00 p.m. in the Sanborn Central School Conference Room. Day change is due to there being a home girls basketball game in Woonsocket, allowing all interested parties with comments/thoughts/ideas for the football facility to attend the meeting.

Motion by Dean, seconded by Adams, all aye, to adjourn the meeting at 8:09 p.m.

Gayle Bechen

Business Manager

Troy Olson

Board Chair

Comments are closed.

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