Sanborn Central Board proceedings

Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, June 11, 2018 at 7:00 pm in the Sanborn Central Conference room with the following present: Adams, Dean, Enfield, Olson, and Schmit. Others present Superintendent Siemsen, Business Manager Bechen and Gary Spelbring Jr. 

Pledge of Allegiance.

Motion by Dean, seconded by Schmit, all aye, to approve the agenda as printed. 

Motion by Enfield, seconded by Adams, all aye, to approve the minutes of the regular board meeting May 14, 2018, as amended. Correction to Mrs. Vermeulen’s report: Elementary Declaim was held last week, should read Elementary Declaim was held last week.

Motion by Adams, seconded by Enfield, all aye, to approve the Financial Statement and bills. 

General Fund balance, May 1, 2018: $79,808.68. Receipts: taxes $348,182.46, penalties/interest $40.60, interest $11.55, other pupil $63.42, other local income $24.96, state fines $2,169.56, state aid $46,128.00, yearbook $1,793.00, Medicaid $931.12, transfer from savings $100,000.00. Expenditures: $183,080.94, manual journal entry $88.61. Balance, May 31, 2018: $395,983.80. CorTrust Savings balance, May 1, 2018: $150,165.81. Receipts: interest 0.00. Expenditures: transfer to checking $100,000.00. Balance, May 31, 2018: $50,165.81.

Capital Outlay Fund balance, May 1, 2018: $771,276.96. Receipts: taxes $214,497.93, penalties/interest $6.03, interest $29.08.  Expenditures: $25,087.88. Balance, May 31, 2018: $960,722.12.

Special Education Fund balance, May 1, 2018: $53,579.29. Receipts: taxes $37,280.45, penalties/interest $0.21, interest $2.14, Medicaid $78.00, transfer from savings $1,827.62. Expenditures: $25,936.50. Balance, May 31, 2018: $66,831.21. CorTrust Savings balance, May 1, 2018: $1,827.62. Receipts: interest $0.00. Expenditures: transfer to checking $1,827.62. Balance, May 31, 2018: $0.00. 

Pension Fund balance, May 1, 2018: $406.98. Receipts: taxes $0.86, penalties/interest $0.24. Expenditures: $0.00. Balance, May 31, 2018: $408.08.

Food Service Fund balance, May 1, 2018: $(4,975.63). Receipts: student meals $5,483.27, adult meals $511.92, ala carte $972.38, certification $153.30, federal reimbursement $5,020.72. Expenditures: $11,934.54. Balance, May 31, 2018: $(4,768.58).

Enterprise Fund balance, May 1, 2018: $(9,251.61). Receipts: $2,350.00. Expenditures: $3,709.43. Balance, May 31, 2018: $(10,611.04).

Scholarship Fund balance, May 1, 2018: $13,186.82. Receipts: interest $0.56, contributions $0.00. Expenditures: $0.00. Balance, May 31, 2018: $13,187.38. Peters Scholarship balance: $12,687.38; Nelson Scholarship balance: $500.00.

Trust and Agency Funds balance, May 1, 2018: $61,597.09. Receipts: $2,929.72. Expenditures: $6,235.65. Balance, May 31, 2018: $58,291.16.

Salaries and benefits for the month of June, 2018 were as follows: 

General Fund: $144,537.01; 

Special Education: $17,666.63; 

Food Service: $8,201.30;

Enterprise: $3,795.55.

Claims approved: GENERAL FUND – A-Ox Welding, cylinder rent $31.45; Campbell Supply, football field weed/feed $184.40; Central Electric, May $1,785.74; Laura Conrad, reimburse fingerprinting $43.25; CorTrust VISA, air cards $120.03, high school supply $70.00, superintendent supply $50.00, elementary supply $25.00; County Fair, awards night supply $64.76; Dawson Construction, April-June garbage $677.04; Department of Revenue, water testing $30.00; Foothills Inn, state track rooms $501.00; Geraldine K-12 Schools, CASE International conference – Ronning $1,600.00; Goodwill of the Great Plains, shred services $78.00; Graves It Solution, online backup $300.00; Heartland Paper Co., janitor supply $263.87; 

[IMPREST FUND: Gayle Bechen, state track meals $366.00; Chester Area School, Region 4B track loss $151.70; Creative Printing, xtra 281 conference girls basketball/boys basketball champs $70.00; Candi Danek, graduation decorations $12.78; Howard High School, high school track fee $125.00; Howard Wood Dakota Relays, high school track fee $100.00]; 

Instrumentalist Awards LLC, band award $8.25; Jake Runestad Music LLC, All-State Chorus music $29.61; Menards, janitor supply $51.98; Mid-Dakota Technologies, May tech support $140.00; Mt. Vernon School, shared services grant $11,239.64; Nationwide, notary insurance bond $175.00, crime bond $108.00; Premier Equipment, lawn mower supply $54.75; Runnings, ag shop supply $12.35; Santel Communications, phone $235.02; South Dakota State Soccer Association, 2018 summer conference – Siemsen $150.00; Sherwin Williams, paint/supply $423.00; Sun Gold Sports, Accelerated Reader awards $16.25; Walmart, awards night supply $81.44, character counts rewards $83.92; Woonsocket School, shared teachers $89,256.44, shared coaches $22,345.09, shared golf/cross country $1,088.21. 

CAPITAL OUTLAY Fund — A&B Business, copier rent $866.41; Mettler Sichmeller Engineering, final payment $980.00; Tessiers Inc., final gym air-conditioning $5,660.00.  

SPECIAL EDUCATION Fund – Behavior Care Specialists, May tuition services $6,242.00; May 2018 mileage $315.00; May 2018 mileage $58.80. 

FOOD SERVICE Fund – Arctic Refrigeration, indoor walk-in freezer $393.86, walk-in cooler $384.79; Card Services, food $99.54; CorTrust Visa – food conference registration (3) $360.00, ServSafe class registration $107.62; Darrington Water, SS tank $24.00; Dean Foods, milk $170.50; Earthgrains Baking, bread $20.80; Reinhart Foodservice, food $558.60, supply $19.27. 

ENTERPRISE Fund – None.

Motion by Schmit, seconded by Dean, all aye, to approve the supplemental budget resolution #1 to the 2017-2018 budget: 

General Fund: transfer out, preschool $32,656.00. Means of Finance General Fund surplus cash: $32,656.00. 

Capital Outlay Fund: elementary, desks/tables $4,780.00; colony, computer equip $2,800.00; superintendent, administrative software $1,560.00; bus, supply $17,270.00; food service, administrative software $1,650.00; building improvement, building $78,100.00. Means of Finance Capital Outlay surplus cash: $106,160.00.

Special Education Fund: transportation, mileage $500.00; other ed cost, services $400.00. Means of Finance Special Education Fund surplus cash: $900.00. 

Enterprise Fund: preschool, salary $44,410.00; drivers education, shared services $576.00. Means of Finance Enterprise Fund surplus cash: $44,986.00.

Visitors to Board Meeting. Tom Fridley presented Stand Up for School Safety information to the board. He was thanked by the Board.

Mr. Siemsen reported on the following:

•Graduation went well;

•Mrs. Vermeulen and Mary have completed their contracted year and are out for summer break;

•Track and Golf Teams finished their seasons well; 

•Student participation in the summer workout program is good, with an average of 20 students at the session. Tark Kingsbury is volunteering his time working with the students as well; 

•The maintenance crew has begun the waxing of classrooms. Mr. Flatten has also begun painting; 

•Mr. Siemsen has had a difficult time trying to receive a call back from Scott Jansen with the DOT regarding the speed signs (A number of messages have been left); and 

•The bleachers will be delivered and installed the week of August 13th.     

Discussion Items: 

•The board had asked Gayle to seek other property and workman’s comp insurance options. After exploring other options, the board made the decision not to change carriers as what is currently held is very competitive; 

•The Booster Club showed a willingness to help fund the football field project, with potential donations towards a concession stand/press box. There were some figures provided by a contractor, but the board is going to look into the actual cost and make a determination, after approaching a few more contractors, how to proceed. The contractors will have until Monday, June 8th to provide a detailed bid for the project. Once those figures are discussed, the board will make a decision.

Old Business: None.

New Business: Motion by Adams, seconded by Dean, all aye, to approve the SPED Comprehensive Plan for 2018-2019. 

Motion by Schmit, seconded by Adams, all aye, to approve the transfer of funds, in accordance with SDCL 13-16-26, from General Fund to Food Service in the amount of $19,500.00; from General Fund to Enterprise Fund: Drivers Education $576.00 and Preschool $44,410.00; and from Capital Outlay to General Fund $107,940.30.

Motion by Adams, seconded by Dean, all aye, to approve the summer janitorial contracts of Corey Flatten at $14.25 per hour and Vicki Zellmer at $12.24 per hour.

The next regular board meeting will be held on Monday, July  9, 2018, at 7:00 p.m. in the Sanborn Central School Conference Room. 

Motion by Schmit, seconded by Dean, all aye, to adjourn the meeting at 9:01 p.m.

Gayle BechenBusiness Manager

Troy Olson

Board Chair

Published once at the total approximate cost of $95.00.

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