Woonsocket School Board proceedings

UNAPPROVED MINUTES – REGULAR MEETING HELD APRIL 9, 2018 

The Woonsocket Board of Education met in regular session on April 9th, 2018, at 7:00 p.m. in the Distance Learning room of the Woonsocket School.  Members attending were:  Jason White, Jodi Doering, Todd Olinger and Neal Hiemstra.  Lisa Snedeker was in attendance via conference call.  Others attending were Superintendent Rod Weber, Paula Lynch, and Chris Selland. The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.

On a motion by Jodi Doering, seconded by Neal Hiemstra, the Board approved the meeting agenda with one additional item of business to come before the Board. Motion carried.

The minutes of the regular board meeting held on March 12th, 2018, were approved as presented on a motion by Jodi Doering seconded by Lisa Snedeker. Motion carried.

On a motion by Todd Olinger, seconded by Neal Hiemstra, the Board approved the claims presented and the March 2018 financial report as follows, motion carried:

GENERAL FUND, Beginning balance: $932,174.65; Add receipts:  Taxes $18,379.21; Interest $463.92; Other local: $1,471.14;  State $92,844.00; Federal $0.00; Total to be accounted for:  $1,045,332.92; less disbursements $284,790.58; Cash balance: $760,542.34; Fund Balance: $760,542.34.

CAPITAL OUTLAY, Beginning balance: $971,391.23; Add receipts: Taxes $25,044.39; Other local: $0.00; Federal: $0.00. Total to be accounted for: $996,435.62;  less disbursements $15,210.21;   Cash balance: $981,225.41; Fund balance: $981,225.41.

SPECIAL EDUCATION, Beginning balance: $358,201.44; Add receipts: Taxes $13,584.78; Other local: $0.00; State $0.00; Federal $0.00; Total to be accounted for: $371,786.22; less disbursements $21,261.73; Cash balance: $350,524.49; Fund balance: $350,524.49.

PENSION, Beginning balance:  $200,715.44; Add receipts: Taxes $14.20; Other local: $0.00; Total to be accounted for: $200,729.64;  less disbursements $0.00; Cash balance: $200,729.64: Fund balance: $200,729.64.

FOOD SERVICE, Beginning balance:  $50,352.66; Add receipts:  Pupil receipts $9,441.30; Adult receipts $232.70: Milk receipts $0.00; Interest $2.18; Other local: $154.50; State $0.00; Federal reimbursement $7,839.55; Total to be accounted for: $68,022.89;  less disbursements $10,297.35; Cash  balance: $57,725.54;  Fund balance: $57,725.54.

ENTERPRISE FUND #53, Beginning balance: $64,809.25;  Add receipts: Other local:  $650.00; Total to be accounted for: $65,459.25;  less disbursements: $4,949.30;  Cash balance: $60,509.95; Fund balance: $60,509.95.

TRUST AND AGENCY, Beginning balance: $25,541.86; Add receipts: Interest $1.11; Pupil activities $1,436.72; Total to be accounted for: $26,979.69; less disbursements $3,477.01; Balance $23,502.68.

Salaries and benefits for the month of March 2018 were as follows:

General Fund: $150,837.71

Special Education: $17,569.65

Enterprise #53: $4,949.30

Food Service: $5,094.82

GENERAL FUND

Accident Fund, Work Comp Audit Premium $317.00

AT&T, Cellphone $58.45

Automatic Building Controls, Fire System Testing $985.00

Barton’s Heating & Cooling, Sequencers/Service Call $181.25

Book Systems, Library System Renewal $995.00

Cadd Engineering Supply, Addition Drawings/Prints $402.60

Churchill, Manolis, Freemen, Kludt, Shelton and Burns LLP, Audit Letter $129.40

City Of Woonsocket, Water Service $103.57

Core Educational Cooperative, Online Classes – Check Reissued $520.00

D&L Service, Snow/Ice Removal $3,105.00

DB Electric, Shop Receptacle Replacement $219.47

Eldridge, Drama Script/Royalties $380.40

Express 2, Gas – Mini-Buses/Vehicle $144.77

Express Stop, Gas – Vehicles/Mini-Bus $206.28

Flowers and More, Memorial Flowers $58.00

Gopher Sports, Airdyne Bike-Fundraised $486.50

Gross, Shane, Reimbursement – Gas/CDE Trip $42.81

Hillyard, Custodian Supplies $616.85

[IMPREST FUND:

Brandon Valley School, Power Lifting Entry Fee $120.00

February Claims $120.00]

J.W. Pepper & Son Inc., Instrumental Music $50.99

Jostens, National Honor Society Graduation Medals $93.02

K&D Busing Inc., Regular Route/Co-Curr Route $18,661.29

Lehr, Dave, Tech Support Fee $140.00

Local Lumber, Supplies $226.11

NorthWestern Energy, Electric Service $5,331.14

Petty Cash, Postage Expense $7.10

Quill Corporation, Supplies $211.66

Sanborn Weekly Journal, Publications $155.95

Santel Communications, Phone/Cable/Internet $280.04

School Administrators of South Dakota, Administrative Membership Fees $960.00

School Specialty, Supplies $70.14

South Dakota High School Activities Association, 2017-18 Participation Fees/Rule Books $812.00

University Of Oregon, Dibels Testing Software $130.00

University Of Sioux Falls, Conference Fee (Three) $1,005.00

Walmart, High School Supplies $71.61

Waste Management of WI-MN, Garbage Service $698.04

Woony Foods, Supplies $40.92

Fund Total: $38,017.36

CAPITAL OUTLAY

A&B Business Equipment, Copier Lease $1,229.47

G&R Controls, Building Project Materials Stored $2,385.00

Tellinghuisen Inc., Building Materials Stored $9,000.00

Fund Total: $12,614.47

SPECIAL EDUCATION

First National Bank,  Audible Monthly Fee – Visa $15.92

Avera St. Lukes, Client Services $672.00

Career Connections, Client Services $27.62

[Imprest Fund:

Black Hills Special Services, Post High School Seminar Fees $15.00

February Claims: $15.00]

James Valley Education Co-op, Special Education Consortium Assessment $14,962.50

Lifequest, Client Services $546.56

Palace Transit, Transportation Services $160.00

SD Department of Human Services, Client Services – Non-Federal Match $1,607.99

Sheraton, Lodging – Special Ed Conference $208.00

Fund Total: $18,215.59

FOOD SERVICE

Buhls Dry Cleaning, Laundry Service $13.50

Child and Adult Nutrition, Food $139.92

Earthgrains Company, Food $161.28

Springs Food Market, Food $80.50

Variety Food, Food, Supplies, Dishwasher Rent $4,417.79

Woony Foods, Supplies $45.06

Wordware, Annual Software Renewal $1,512.00

Fund Total: $6,370.05

Chris Selland gave the financial report. The 2016-2017 audit has been completed. Health insurance premiums for the July 1, 2018, renewal have actually gone down for each of the four classifications.

Superintendent Weber advised that the plan for the football field is that it will be utilized for soccer and this will reduce the wear and tear on the football practice field where soccer has been held in the past.  This will also provide for a nicer soccer area with a concession stand and bathroom. Also, the water heater in the school will need to be replaced at an approximate cost of $3,500.00 and will be done over the summer months.

Sanborn Central, upon approval by their Board, has hired an Agriculture Instructor/FFA Advisor. This position is shared with the Woonsocket School on a 75 percent – Sanborn Central and 25 percent – Woonsocket basis. Boardmember Jason White sat in on the interview.

The CBH Academic Contest was held last week with Woonsocket sending eleven students to compete. A full team was comprised of 24 students and some schools did not send a full team, which made a difference in the final team standings. Congratulations to Andrew Lindgren for his first place finish in Algebra 1 and to all students who placed in the competition.

Discussion is still being held on a wrestling co-op with Woonsocket, Wessington Springs and Wolsey-Wessington.

Superintendent Weber advised that he will continue with the Head Boys Basketball position for one more year, completing 20 years of coaching with the district, and his recommendation would be for Matt Henriksen to take over as Head Boys Coach for the 2019-2020 season.

Principal Paula Lynch advised that Kindergarten round-up will be held on April 30th with approximately 20 students registered to date for the screening. Also, field trips for the elementary have been planned for the kindergarten through sixth grade students.

Motion was made by Jodi Doering, with a second by Neal Hiemstra, to approve the updated library policy. Motion carried.

Motion was made by Neal Hiemstra, with a second by Todd Olinger, to approve the resignation of Emily Henriksen as Assistant Track Coach (2018 season only) and hire Matt Henriksen as replacement for the 2018 season at a wage of $2,200.00. Motion carried.

Motion was made by Lisa Snedeker, with a second by Jodi Doering, to approve the extension of long-term Sub/Aid Carie Fry (Fourth Grade) until the end of the 2017-2018 school year. Motion carried.

It was moved by Todd Olinger, with a second by Neal Hiemstra, to approve an operating transfer from the general fund to the Enterprise #53 fund (Pre-K and Driver’s Education Fund). Motion carried.

Motion was made by Jodi Doering, with a second by Todd Olinger, to approve change order #00001 with Tellinghuisen Construction for the elementary addition project which adds Woonsocket Elementary signage in the amount of $1,828.00. Motion carried.

Motion was made by Neal Hiemstra, with a second by Lisa Snedeker, to approve a resolution authorizing membership with the South Dakota High School Activities Association for the 2018-2019 school year. Motion carried.

Motion was made by Jodi Doering with a second by Neal Hiemstra to approve the 2018-2019 negotiated agreement. Motion carried.

There being no further business to come before the Board, the April 9th, 2018, regular board meeting of the Woonsocket Board of Education was adjourned at 7:34 p.m. on a motion by Neal Hiemstra, with a second by Todd Olinger. Motion carried.

JASON WHITE

Chair

CRYSTAL A. SELLAND

Business Manager

 

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