Woonsocket School Board proceedings

UNAPPROVED MINUTES – REGULAR MEETING HELD DECEMBER 10, 2018 

The Woonsocket Board of Education met in regular session on December 10th, 2018, at 7:00 p.m. in the board room of the Woonsocket School. Members attending were: Jason White, Neal Hiemstra, Lisa Snedeker, and Todd Olinger. Jodi Doering was absent.  Others in attendance were Superintendent Rod Weber, District 8 Representatives Jordan Youngberg and Randy Gross, Sarah Jensen, Jason Bruce and Chris Selland. The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.  

On a motion by Lisa Snedeker, seconded by Neal Hiemstra, the Board approved the meeting agenda with one additional item of business to come before the Board. Motion carried.

The minutes of the regular board meeting held on November 12th, 2018, were approved as presented on a motion by Neal Hiemstra with a second by Todd Olinger. Motion carried.  

District 8 Representatives Jordan Youngberg and Randy Gross held a discussion with the Board about general education/student issues facing the district. They were interested in knowing what the biggest challenges were and how future legislation could help.  They indicated that they were hearing a lot of the same issues from various school districts. They also relayed that they believed Governor Elect Noem’s primary focus would be on preparing students for the workforce with career and technical educational options. The Board thanked the Representatives for their visit.  

On a motion by Todd Olinger, seconded by Lisa Snedeker, the Board approved the claims presented and the November 2018 financial report as follows, motion carried:

GENERAL FUND, Beginning balance: $582,868.81; Add receipts: Taxes $143,304.62; Interest $536.85; Other local: $1,742.25; State $109,421.00; Federal $0.00; Total to be accounted for: $837,873.53; less disbursements $172,394.73;   Cash balance: $665,478.80; less contracts and accounts payable/transfers $0.00; plus accounts receivable $0.00; Fund Balance: $665,478.80.

CAPITAL OUTLAY, Beginning balance: $386,618.26; Add receipts: Taxes $185,626.81; Other local: $0.00; Federal: $0.00; Total to be accounted for: $572,245.07; less disbursements $28,292.53;   Cash balance: $543,952.54; less accounts payable $0.00; Fund balance: $543,952.54.

SPECIAL EDUCATION, Beginning balance: $341,696.71; Add receipts: Taxes $100,923.03; Other local: $164.00; State $0.00; Federal $0.00; Total to be accounted for: $442,783.74; less disbursements $26,232.42; Cash balance: $416,551.32; Less contracts and accounts payable/transfers $0.00; Fund balance: $416,551.32.

PENSION, Beginning balance: $165,812.89; Add receipts: Taxes $0.00; Other local: $0.00; Total to be accounted for: $165,812.89; less disbursements $0.00; Cash balance: $165,812.89; Fund balance: $165,812.89.

FOOD SERVICE, Beginning balance: $56,950.95; Add receipts:  Pupil receipts $7,946.05; Adult receipts $234.05; Milk receipts $0.00; Interest $6.82; Other local:  $57.35; State $0.00; Federal reimbursement $10,004.05; Total to be accounted for: $75,199.27; less disbursements $11,896.54; Cash  balance: $63,302.73; Less contracts/accounts payable $0.00; plus accounts receivable $0.00: Fund balance: $63,302.73.   

ENTERPRISE FUND #53, Beginning balance: $97,502.43; Add receipts: Other local: $1,200.00; Total to be accounted for: $98,702.43; less disbursements $5,365.72; Cash balance:  $93,336.71; Less contracts/accounts payable $0.00; Fund balance: $93,336.71. 

TRUST AND AGENCY, Beginning balance: $24,601.65; Add receipts: Interest $3.07; Pupil activities $3,434.20; Total to be accounted for: $28,038.92; less disbursements $2,097.48; Fund balance: $25,941.44.

Salaries and benefits for the month of November 2018 were as follows:

General Fund: $141,614.61    

Special Education: $20,587.22

Enterprise #53: $5,365.72

Food Service: $5,308.68

GENERAL FUND                            

AT&T, Cell Phone $61.25

Brooks Oil, Fuel Oil $7,840.45

Bruce, Jessica, Reimbursement – Postage – Postcard Project $15.05

Buhls Dry Cleaning, Dry Cleaning – Band Uniforms – Split $160.65

City Of Woonsocket, Water Service $84.88

Clayton, Trent, Reimbursement – Refund of Overnight Air $207.24

Coca-Cola, 5 Gallon Water Bottles $14.38

Core Educational Cooperative, Online Class $260.00

DB Electric, Electric Service  Led Wall Packs $630.86

Decker Equipment, Steel Trash Bin- 48 Gallon 184.34

Express 2, Gas – Mini-Buses/Vehicles $308.44

Express Stop, Gas – Mini-Buses/Vehicles $442.40

Graves It Solutions, Remote Server Support $90.00

Horizon Health Care, Bus Driver Physical $212.00

[Imprest Fund

Teacher Innovations, Planbook Fee Subscription $297.00

United States Post Office, Postage Expense $150.00

Total Imprest Claims: $447.00]

Jostens, Diplomas/Covers $541.83

K&D Busing Inc., Regular/Co-Curricular Routes $14,496.35

Kibble Equipment, Snowblower Blade $124.31

KO’s Pro Service, Belt – Heat System Maintenance $8.58

Lehr, Dave, Tech Support Fee $140.00

Menards, Ice-Melt $65.94

Northwest Pipe Fittings, Air Compressor Parts $13.63

NorthWestern Public Service, Electric Service $4,578.77

Oriental Trading Company, Christmas Craft Supplies $187.63

Petty Cash, Postage Expense/Wash Mini Bus $43.12

Quill Corporation, Paper/Supplies $3,679.90

Sanborn Weekly Journal, Publications $102.82

Santel Communications, Phone/Cable/Internet $226.66

School Administrators of South Dakota, Online Title IX Training $25.00

Swenson, Sarah, Reimbursement – Required Coaching Classes $70.00

Technology In Education, Online Class $225.00

Waste Management of WI-MN, Garbage Service $708.60

White, Kaylee, Fifth/Sixth Grade Referee $100.00

Woony Foods, Supplies $179.37

Fund Total: $36,476.45

CAPITAL OUTLAY

A&B Business Equipment, Copier Lease $1,229.47

First National Bank, Qualified Zone Academy Bond Payment –  Parking Lot $3,333.33

First National Bank, Interest – Capital Outlay Certificate $9,076.25

Fund Total: $13,639.05

SPECIAL EDUCATION

Avera St. Lukes, Client Services $952.00

First National Bank, Audible Monthly Fee $15.92

James Valley Education Co-op, Consortium Payment $15,840.00

Parent/Guardian, Parent/Guardian Mileage $632.10

Lifequest, Client Services $605.40

South Dakota Department of Human Services, Client Services $1,692.83

Fund Total: $19,738.25

FOOD SERVICE                            

Child and Adult Nutrition, Servfood $430.11

Earthgrains Company, Food $118.76

Quill Corporation, Supplies $26.59

School Nutrition Association South Dakota, Food Service Conference Fee $50.00

Springs Food Market, Food, Supplies $27.75

US Foods, Food, Supplies, Dishwasher Rent $5,268.02

Woony Foods, Supplies $7.28

Fund Total: $5,928.51

Chris Selland gave the financial report. She advised that Board member Jodi Doering would be the only member with a term expiring in June 2019. Superintendent Weber presented a district parent survey for the Board’s review and advised that the survey would be distributed to the parents via the survey monkey program. The results will be tabulated after the December 21st deadline. Current staffing within the special education department is working well at this time with the number of special needs students the district is currently serving. The staff Christmas party/dinner will be held this Friday at Skeeters.

Lead Teacher Sarah Jensen updated the Board on elementary issues and advised that the cabinets donated by the Woonsocket Elementary Parent Club (WEPC) have been installed and also that the WEPC was providing a variety of supplies for various science experiments.

Judy Hinker will be substituting for Mrs. VanHeerden (on maternity leave) until Christmas break and then Deb Ogle will be substituting for her after the break.

Jason Bruce updated the Board on the busing program and advised that plans were still in the works for an additional piece of equipment for the playground for next year.    

Motion was made by Neal Hiemstra, with a second by Todd Olinger, to approve a late bill from Waste Management in the amount of $708.60. Motion carried.   

Motion was made by Neal Hiemstra, with a second by Todd Olinger, to approve a change in the regular January board meeting from January 14th to January 16th at 5:00 p.m. in the boardroom.  Motion carried. The meeting was changed to avoid a conflict with the 281 girls basketball tournament.  

There being no further business to come before the Board, the December 10th, 2018, regular board meeting of the Woonsocket Board of Education was adjourned at 7:44 p.m. on a motion by Neal Hiemstra, with a second by Todd Olinger. Motion carried.  

JASON WHITE

Chair

CRYSTAL A. SELLAND 

Business Manager

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