Sanborn Central Board proceedings

Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, December 12, 2022 at 7:03 p.m. in the Sanborn Central library with the following present: Curtis Adams, Clayton Dean, Emma Klaas, Mark Goral, and Gary Spelbring Jr. Others present were Superintendent Justin Siemsen, Elementary/Middle School Principal Connie Vermeulen and Business Manager Gayle Bechen.

  The Pledge of Allegiance was recited.

Visitors to Board Meeting: None. 

Motion by Adams, seconded by Spelbring, all aye, to approve the agenda as printed.

Motion by Klaas, seconded by Adams, all aye, to approve the minutes of the regular board meeting November 14, 2022, as amended. Final signature reads Gayle Bechen, Business Manager, it should read Justin Siemsen, Superintendent.

Motion by Klaas, seconded by Spelbring, all aye, to approve the Financial Statement and bills.    

General Fund balance, October 31, 2022: $796,802.13. Revenue: September receipt deposit in October 2022 $1.00. November, 1, 2022 $796.803.13. Receipts: taxes $437,581.62, penalties/interest $1,153.92, interest $186.42, other pupil $22.35, other $280.73, state fines $1,494.33, state aid November $67,127.00, Fresh Fruit and Vegetable Program $2,227.60; title I $5,775.00. Expenditures: $189,856.05, manual journal entry $1,338.94.  Balance, November 30, 2022: $1,121,457.11. CorTrust Savings balance, November 1, 2022: $50,539.58. Receipts: interest $0.00. Expenditures: $0.00.  Balance, November 30, 2022: $50,539.58. 

Capital Outlay Fund balance, November 1, 2022: $677,157.18. Receipts: taxes $50,381.42, penalties/interest $99.76, interest $115.02, Mckillop memorial $1,038.20.  Expenditures: $34,985.33. Balance, November 30, 2022: $693,806.25. CD $50,000.00.

Special Education Fund balance, November 1, 2022: $468,044.02. Receipts: taxes $84,284.24, penalties/interest $211.27, interest $91.23. Expenditures: $22,943.88, manual journal entry $340.50. Balance, November 30, 2022: $529,346.38. 

Food Service Fund balance, October 31, 2022: $30,224.02. Revenue: September receipt deposit in October 2022 $1,177.00. November 1, 2022 $31,401.02. Receipts: interest $3.97, student meals $7,411.45, adult meals $405.65, ala carte $4,190.50, federal reimbursement $5,470.07, miscellaneous revenue $19.20. Expenditures: $20,749.41. Balance, November 30, 2022: $28,152.45.

Enterprise Fund balance, October 31, 2022: ($4,069.93). Revenue: September receipt deposit in October 2022 $625.00. November 1, 2022: ($3,444.93). Receipts: $2,250.00. Expenditures: $4,510.77. Balance, November 30, 2022: ($5,705.70).

Custodial Funds balance, November 1, 2022: $68,286.39. Receipts: $3,649.14. Expenditures: $4,218.87. Balance, November 30, 2022: $67,716.66.

Scholarship Fund balance, November 1, 2022: $8,727.36. Receipts: interest $1.25. Expenditures: $0.00. Balance, November 30, 2022: $8,728.61. Peters Scholarship balance: $8,728.61; Nelson Scholarship balance: $0.00.

Salaries and benefits for the month of December 2022 were as follows: 

General Fund: $173,672.78; 

Special Education: $20,252.60; 

Food Service: $10,380.06; 

Enterprise Fund: $4,738.72.

Claims approved: GENERAL FUND – A&B Business, November copies $300.91; A-Ox Welding, cylinder rent $37.26; AgEdNet, vo ag software renewal $465.00; Barnes & Noble Inc., middle school novels $195.81; Brooks Oil Co., lead free gas $3,121.60, #1 diesel $5,967.12, LP $2,640.00;  Central Electric, November electricity $2,456.26; Churchill, Manolis, Freeman, Kludt, Shelton & Burns LLP, audit letter fee $148.00; Cole Paper Inc., janitor supply $526.37; Conrad Repair LLC, faucet vacuum breakers and install $326.95; CorTrust, air cards $90.00, vocal music $47.62, ag supply $68.11; Eternal Security Products, security updates and service $1,236.62; Susan Farrell-Poncelet, reimburse kindle book $5.99; Hauff Mid America Sports, shipping for drill bit returning $20.25;

[IMPREST FUND: Ethan School District, 4B oral interp registration $290.92; Freeman High School, region oral interp registration $116.28; Hanson School junior high girls basketball registration to split $75.00; B. Larson, fifth/sixth boys basketball cancer tourney referee (4) $120.00; T. McCain, fifth/sixth boys basketball cancer tourney referee (4) $120.00; Mitchell High School, oral interp registration $34.00; Mt. Vernon School, volleyball region loss to split $130.20; Region V Music, high school music festival registration $40.00; Region V Music, junior high music festival registration $45.00; D. Steele, fifth/sixth girls basketball cancer tourney referee (4) $120.00; P. Uecker, fifth/sixth girls basketball cancer tourney referee (4) $120.00]; 

Jaymar Business Forms, W2’s/1099 nec forms $58.63; K&D Busing, half of volleyball and music fest shared buses $1,239.23; Kelsey Kaiser, reimburse fingerprints $43.25; Lonny Kaiser, janitor supplies $61.75; Local Lumber & Supply, ag shop supply $164.28; Menards, janitor supply $173.85, ag shop supply $253.39; Mid-Dakota Technologies, November tech support $170.00; Performance Foodservice, Fresh Fruit and Vegetable Program $1,026.73; Premier Equipment, cummins programming repair on September 20, 2022 $155.00; Public Health Laboratory, water test $1,130.00; Quill Corp, fax ink $83.00; Sanborn Central Food Service, lunch supervision meals $101.85, lunch supervision ala carte $42.75; Sanborn Weekly Journal, board proceedings $114.38; Santel Communications, November phone/fax $214.14; School Specialty, high school supply $13.14, middle school supply $13.14, elementary supply $22.40, colony supply $20.80; Sheraton, all state chorus rooms to split $2,025.00; Sportboardz, football 2022 updates $33.00; David Steele, reimburse coaching classes $70.00; Training Room Inc., athletic tape to split $641.84. 

CAPITAL OUTLAY Fund — A&B Business, copier lease $1,011.83; Mackin Educational Resources, eight library books $105.67. 

SPECIAL EDUCATION Fund – Children’s Home Society, October tuition $2,577.80, November tuition $2,577.80; James Valley Education Coop, psych services $1,908.00, physical therapy services $3,021.00, occupational therapy services $4,293.00, administrative services $5,459.00; Quill Corp, sped ink $80.55. 

FOOD SERVICE Fund – Bimbo Bakeries, bread $56.94; Child/Adult Nutrition Services, processed commodities $183.16; Darrington Water Conditioning, November SS tank $28.00; Eastside Jersey Dairy, milk $576.08; 

[IMPREST FUND: Visualz, supply $21.91; Capital One, food $50.12, supply $7.44]; 

Performance Foods, supply $1,186.87, food $6,243.97, ala carte $760.12; Quill Corp., printer ink $67.40.

ENTERPRISE Fund – None.

Mr. Siemsen reported on the following: 

• A new high school student joined Sanborn Central. (He is a senior and intends to play basketball and track.)

• Governor proposed a five percent increase to education funding. (This is not simply for salaries, though she stated that her desire is for districts to use those funds for salaries only). 

• Siemsen attended the state-wide superintendents meeting to discuss various issues. The issues were juvenile justice, social studies standards, and funding. 

• There will be a meeting with district 22 legislators in Huron on December 13. 

• Extra Help Day was December 9. Semester testing is on December 19 and 20. End of first semester and beginning of Christmas Break is December 21, with an early dismissal at 11 a.m. 

• The school had their fiscal audit conducted and concluded the last week of November. 

• Basketball has begun with the first games on December 10. 

• A football co-op meeting in Woonsocket between the three schools was attended by administration and two board members. It was a productive meeting, with the main topic being the field and intentions regarding it going forward. 

• Direct Digital will start December 21 upgrading the software for hvac system.

Mrs. Vermeulen reported: 

• Basketball season began on Saturday, December 10, vs. Sunshine Bible Academy. 

• Extra Help Day was held on Friday, December 9. 

• Grades fourth and fifth participated in Declaim in November. 

• Christmas Break is December 22 – January 1.

• Brooklyn Johnson scheduled and organized a science fair for grades sixth through eighth as her senior project. Mrs. Olson-VanWinkle’s junior science class also participated. 

• Christmas Dinner will be held on Friday, December 16. There will no longer be a huge community dinner, but Laura Conrad would like to invite board members. If you would like to attend, please contact her by Tuesday, Dec 13.

• The Colony Christmas Concert is December 21.             

Discussion Items: 

• Regarding the field project: Last Thursday, Brian had a chance to get down to the RR bed and dig with his mini, and the dirt left wasn’t as good as what he had dug out of there before. The Board is working on two new sources. Curtis punched in the holes on the field and found in the poor grass areas blow sand and in the better areas a little black dirt on top with blow sand below – confirming what the Board thought they had. They should be getting manure samples back anytime.  

Hopefully, the Board will get the results back from the tests to assess the viability of the dirt they would like to use. Ideally, they would like to truck the dirt in ASAP, weather permitting.  

The irrigation portion is lined up and will be done this spring, once the dirt work is completed.

Old Business: None.

New Business:

Motion by Spelbring, seconded by Goral, all aye, to approve the transfer of $25,000.00 from the general fund to the enterprise fund.

The next regular board meeting will be held on Monday, January 9, 2023, at 7:00 p.m. in the Sanborn Central Library.  

Motion by Adams, seconded by Spelbring, all aye, to adjourn the meeting at 7:27 p.m.

Gayle Bechen

Business Manager

Clayton Dean

Board Chair

Published once on December 30, 2022, at the total approximate cost of $106.00 and may be viewed free of charge at www.sdpublicnotices.com.

SJ20-1tb

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