Sanborn Central School Board proceedings

Unapproved Minutes - December 10, 2012

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, December 10, 2012 at 7:00 p.m. in the Sanborn Central Conference Room with the following present: Miller, Olson, Schmit and VanLaecken. Others present were: Superintedent Whitney, Principal Vermeulen and Business Manager Bechen. Austerman arrived at 7:03 p.m.
Pledge of Allegiance.
Motion by VanLaecken, seconded by Olson, all aye, to approve the agenda as printed.
Motion by Olson, seconded by VanLaecken, all aye, to approve the minutes of the regular board meeting November 12, 2012 as printed.
Visitors to Board Meeting: John Bechen asked the school board to request having football practices in Woonsocket so that it would be more centrally located for all.
Motion by Austerman, seconded by Schmit, all aye, to approve the financial statement and bills.
General Fund balance November 1, 2012: 129,620.59. Receipts: taxes 310,097.52, penalties/interest 449.51, interest 11.61, pupil activity 119.82, other activity 27.00, state fines 1,593.58, state aid 39,620.00, one time state allocation 5,913.00, mileage reimbursement district volleyball 168.00. Expenditures: 148,759.20. Balance November 30, 2012: 338,861.43. Invested 25,000.00. CorTrust Savings balance November 1, 2012: 407,656.63. Receipts: interest 0.00. Balance November 30, 2012: 407,656.63.
Capital Outlay Fund balance November 1, 2012: 565,545.98. Receipts: taxes 185,032.29, penalties/interest 288.61, interest 24.96, surplus drums 50.00, equipment rebate 250.00, void check 1,025.84. Expenditures 18,375.01. Balance November 30, 2012: 733,842.67.
Special Education Fund balance November 1, 2012: 518,185.60. Receipts: taxes 4,337.57, penalties/interest 19.91, interest 17.42. Expenditures 23,422.14. Balance November 30, 2012: 499,138.36.  CorTrust Savings balance November 1, 2012: 1,867.96. Receipts: interest 0.00. Balance November 30, 2012: 1,867.96.
Pension Fund balance November 1, 2012: 78,340.02. Receipts: taxes 8,488.98, penalties/interest 15.72, interest 2.90. Expenditures: 0.00. Balance November 30, 2012: 86,847.62.
Food Service Fund balance November 1, 2012: 40,368.33. Receipts: interest 1.16, federal reimbursement 5,324.01, student meals 3,882.95, adult meals 465.35, ala carte 660.30. Expenditures 15,618.89. Balance November 30, 2012: 35,083.21.
Scholarship Fund balance November 1, 2012: 20,371.81. Receipts: interest 0.72, Expenditures: 0.00. Balance November 30, 2012: 20,372.53.
Peters Scholarship balance: 20,372.53; Nelson Scholarship balance: 0.00.
Trust and Agency Funds balance November 1, 2012: 35,080.49. Receipts 16,397.10. Expenditures 3,308.66. Balance November 30, 2012: 48,168.93.
Salaries and benefits for the month of December, 2012 were as follows:
General Fund: 126,020.42;
Special Education: 18,791.90;
Food Service: 6,117.72.
Claims approved:
GENERAL FUND – A & B Business, copier maintenance 309.45; A-Ox Welding, ag supply 11.78; Artic Refrigeration, vending machine repair 176.15; Associated School Boards of South Dakota, workshop fee 100.00; Avera Medical Group, bus driver physical 158.00; Rob Baruth, coaches clinic fee 325.00; Shawna Baysinger, reimbursement fingerprint 43.25; Carlon & Millar, interm audit 2,550.00; Coborns, pop/Accelerated Reader supply 42.32; Cougar BB, mcm junior varsity boys basketball tourney 25.00; Demco, colony supply 90.80; Department of Revenue, water testing 78.00; Farmers Elevator, bus supply 67.84; FC Organizational Products, high school principal/superintendent supply 42.36; Harlow’s Bus Sales, bus supply 122.21; I-State Truck Center, bus supply 64.76;
[IMPREST: Darins Market, janitor supply 1.69; Hanson School, girls basketball tourney fee 50.00, boys basketball tourney fee 50.00; Mitchell School, color copier paper 68.40; Plankinton School, oral interp expenses 29.16, fee 5.00; Region 5 Music, fee 15.00; Wolsey/Wessington, volleyblall district expense 4.16];
J.W. Pepper & Sons, vocal music 100.43; Jaymar Business Forms, business office forms 45.20; Josten’s, yearbook deposit 2,160.00, honorary diploma 12.39; MacMillian/McGraw-Hill, colony workbooks 26.59; Menards, janitor supply 124.42, elementary supply 5.58, bus supply 2.29; Petty Cash, postage 56.10; Quill, elementary supply 3.90, high school supply 12.37, middle school ink 174.87, business office ink 113.51, high school principal supply 15.98, elementary/middle school principal supply 3.51; Renaissance Learning, colony supply 61.06; Robotics Technologies, bus supply 75.61; Sam’s Club, membership 35.00; Sanborn Weekly Journal, board proceedings 78.83;
SDAESP, conference fee 175.00; South Dakota Department of Health, nurse services 20.00; South Dakota High School Activities Association, journalism dues 25.00, nat’l fed news 6.00; Software Unlimited, upgrade workshop fee 100.00; Sun Gold Sports, declam ribbons 15.00; United States Postal Service, stamped envelopes 1,357.75; VISA, air cards 193.23, high school supply 72.57; Walmart, Accelerated Reader/pop supply 21.44, Book It supply 9.42;  Williams Musical Repair, reeds 71.50.
CAPITAL OUTLAY Fund —AVI Systems, smartboards 6,800.00; Brooks Oil Co, #1 diesel 3,802.73; Central Electric, electricity 2,194.67; Dakota Two-Way, bus radios 8,374.50; Farmers Alliance, propane 1,668.16; First National Bank Sioux Falls, C.O. Certificate principle 125,000.00, C.O. Certificate interest 10,142.50, agent fee 500.00; Quill Corp, laser printer 484.99; Santel Communications, rural development loan payment 4,166.67.
SPECIAL EDUCATION Fund – Children’s Care, workshop fee 300.00; Children’s Home Society, tuition for November 632.64; Educational Testing Service, para assessment 45.00.
FOOD SERVICE Fund – Bernards, food 248.06; Child/Adult Nutrition Services, breakfast commodities 82.50; Coborns Inc., supply 13.73, food 229.31; Darrington Water Conditioning, water softener 24.00; Dean Foods, milk 844.73; Joyce Everhart, food 83.80; Hillyard, supply 196.36; Reinhart, food 4,258.72, supply 149.99; Sara Lee, bread 96.12; Walmart, food 23.98.
Mrs. Whitney presented a written report included the following:
• Information on the end of the second quarter/first semester on December 21st;
• Semester test schedule;
• Christmas vacation schedule with staff returning on January 2nd for in-service and regular classes resuming on January 3rd;
• Update on student at Children’s Home Society;
• Information about the marching band equipment;
• Received a message from Ken Schlimgen of Central Electric that there is a rebate of $150.00 per unit for their mini-split air conditioning quote;
• and Terry Campbell from Tessier’s is going to provide a quote for air conditioning options by the January board meeting.
Mrs. Vermeulen’s written report included the following:
• Upcoming Extra Help Day;
• The future state testing information including having seventh and eighth math selected as part of a scientific pilot for the new Smarter Balance Assessment to be done this year; and
• that the 2014 Dakota STEP testing will be online.
Other discussion items: Discussion was held on whether or not our coaches had a rule in their pre-season information packets that are signed by players and parents that a parent cannot contact a coach within 24 hours after a game. It was noted that some area schools have this rule to allow a cooling off period, but we do not.
Motion by VanLaecken, seconded by Olson, all aye, to approve with regrets the resignations of Masey Pechholt and Dayna Tschakert as co-head volleyball coaches effective immediately.
Motion by Olson, seconded by Austerman, all aye, to approve a vote for Neil Putnam as the Southeastern Region representative for school districts 1,400-9,999 on the Associated School Boards of South Dakota Executive Board.
Motion by Schmit, seconded by Austerman, all aye, to approve paying for the remainder of our half of the marching band equipment from Capital Outlay after contributions from fund raisers, etc. so we don’t have to enter into a lease agreement.
The next regular Board meeting will be held on Thursday, January 10, 2013 at 4:00 p.m. in the Sanborn Central School Conference Room at Forestburg.
Motion by VanLaecken, seconded by Olson, all aye, to adjourn the meeting at 7:38 p.m.
Gayle Bechen
Business Manager
Rick Miller
Board Chair

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