Woonsocket School Board proceedings

UNAPPROVED MINUTES – OCTOBER 12, 2015

The Woonsocket Board of Education met in regular session on October 12, 2015 at 7:00 p.m. in the library/media center of the Woonsocket School.   Members attending were:  Darrin Uttecht, Jason White, Gary Steichen, Lisa Snedeker and Todd Olinger. Others attending were Superintendent Rod Weber, Paula Lynch, Chris Selland and Naomi Terkildsen. The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.
On a motion by Todd Olinger, seconded by Gary Steichen, the Board approved the meeting agenda with two additional items to come before the Board.  Motion carried.
The minutes of the regular board meeting held on September 14 , 2015, were approved as presented on a motion by Gary Steichen, seconded by Darin Uttecht.  Motion carried.
Discussion was held on the After School Program that is being run by the YMCA.  Superintendent Weber has contacted the YMCA about some possible changes to the program criteria and is awaiting a response from them.  Drop-in participation has been added at this time.  Naomi Terkildsen, who manages the program for the YMCA, gave a brief update on the program and some of the questions parents have had.  The Board thanked Naomi for her update on the program.
On a motion by Lisa Snedeker, seconded by Gary Steichen, the Board approved the claims presented and the September 2015 financial report as follows,  motion carried:
General Fund, Beginning Balance: $1,166,833.28; Add Receipts:  Taxes $24,110.18; Interest $418.63; Other Local: $804.36;  State $62,083.00; Federal $0.00;  Total To Be Accounted For:  $1,254,249.45;  Less Disbursements $150,394.44;   Cash Balance: $1,103,855.01.
Capital Outlay, Beginning Balance: $498,042.40; Add Receipts:  Taxes $11,975.96; Other Local  0.00;  Federal $0.00. Total To Be Accounted For:  $510,018.36; Less Disbursements, $10,267.39;   Cash Balance: $499,750.97.
Special Education, Beginning Balance: $330,788.20; Add Receipts:  Taxes $6,143.98; Other Local $0.00;  State $0.00;  Federal $0.00; Total To Be Accounted For: $336,932.18; Less Disbursements $11,202.20; Cash Balance: $325,729.98.
Pension, Beginning Balance:  $178,815.31; Add Receipts: Taxes $1,607.18; Other Local $0.00; Total To Be Accounted For: $180,422.49; Less Disbursements $0.00; Cash Balance: $180,422.49.
Food Service, Beginning Balance: $20,084.90; Add Receipts: Pupil Receipts $4,729.30;  Adult Receipts $62.40; Interest $.68; Other Local $352.75; State $0.00; Federal Reimbursement $0.00; Total To Be Accounted For: $25,230.03;  Less Disbursements $11,278.21; Cash  Balance: $13,951.82.
Enterprise Fund #53, Beginning Balance: $45,409.07;  Add Receipts: Other Local $835.00;  Total To Be Accounted For: $46,244.07;  Less Disbursements $4,010.46;  Cash Balance:  $42,233.61.
Trust And Agency, Beginning Balance: $31,716.64; Add Receipts: Interest $1.26; Pupil Activities $6,837.27; Total To Be Accounted For: $38,555.17; Less Disbursements $5,568.34; Cash Balance: $32,986.83.
Salaries and benefits for the month of September 2015 were as follows:
General Fund:   $112,525.85
Special Education:  $9,902.62
Enterprise #53:   $4,010.46
Food Service:  $5,332.01
GENERAL FUND
AT&T, Cell phone $153.79
Blackhawk Winterguard, Contribution $250.00
Brown & Saenger, Library Supplies $15.38
Bruce, Noah, Float Supplies-Reimbursement $25.44
CBH Conference, CBH Conference Dues $375.00
Churchill, Manolis, Freemen, Kludt, Shelton & Burns LLP, Contribution For School Legal Conference $130.00.
City of Woonsocket, Water Service $62.14
Coca-Cola, Water Bottles – Elementary $9.00
Express 2, Gas – Vehicles/Mini-Bus $236.81
Express Stop, Gas – Lawn Mower/Vehicles $311.92
First National Bank, Safe Deposit Box Rent $28.00
[Imprest Fund,    Sept.:
Arlington School, Cross-Country Fee $15.00
Bruce, Jason, Referee – 2 Junior Varsity Football $55.00
Coleman-Egan School, Cross-Country Fee $15.00
Council on College Admission, Counselor Workshop Fee (From August) $35.00
Dell Rapids School, Cross-Country Fee $10.00
DeSmet High School, Cross-Country Fee $15.00
Fonder, Craig, Referee-Volleyball $80.00
Howard, Carrie, Line Judging-CBH Tournament $100.00
Northern State University, All-State Chorus Practice Fee $48.00
SDSU Music Deptartment, All-State Chorus Practice Fee $40.00
US Post Office, Postage Expense $147.00
Vavra, Gloria, Referee/Mileage-Volleyball $92.60
Weber, Rod, Referee – 2 Junior Varsity Football $55.00
Total Imprest Claims: $707.60]
J.W. Pepper & Son Inc., Vocal Music $61.48
JD Enterprises, Gym Floor Finishing $275.00
Juffer Inc., Package Policy/Workman’s Comp $25,258.00
K & D Busing Inc., Reg. Route.Co-Curr. Route $14,608.85
KO’s Pro Service, Fan Belts – AC Units $19.96
Lehr, Dave, Technology – Server Maintenance $512.55
Local Lumber, Custodian Supplies/Screen $66.31
Lynch, Paula, Mileage – Ell Plan Dev. Workshop $130.20
McLeods, Superintendent Supplies/Bulletin Bar $358.57
Mid-Central Educational Coop, Dial Virtual On-Line Classes (4) $1,160.00
Northwestern Public Service, Electric Service $3,075.11
Petty Cash, Postage Expense $14.61
Ramkota, Lodging – Business Manager Conference $187.98
Really Good Stuff, Inc., Elementary Supplies $79.92
Running Supply, Inc., Supplies – Practice Field $20.39
Sanborn Weekly Journal, Subscription Renewals $80.00
Santel Communications, Phone/Cable/Internet $285.76
SASD, Elementary Principal Dues $353.00
School Specialty, Elementary Principal Supplies $138.23
Walmart, Homecoming Supplies $9.88
Waste Management of Huron, Garbage Service    556.25
Wheat Growers, Fertilizer $254.15
Woony Foods, Supplies $91.79
Youngblood, Lumber – Shop Projects $422.00
Fund Total: 50,325.07
CAPITAL OUTLAY
A&B Business Equipment, Copier Lease $926.09
Houghton Mifflin, Textbooks-Math/Health $2,547.00
School Specialty, Desk – L. Grassel $498.48
Fund Total: 3,971.57
SPECIAL EDUCATION
Parent/Guardian, Mileage – Guardian $159.10
Walmart, SPED Testing Supplies $14.88
Fund Total: 173.98
FOOD SERVICE
Child and Adult Nutrution, Food $142.19
Earthgrains Company, Food $105.92
Maxwell Food Equipment, Kitchen Supplies $94.67
School Nutrition Association Of South Dakota, Conference Registration $440.00
School Nutrition Association, Membership Dues (2) $79.00
Variety Food, Food, Supplies, Dishwasher, Rent $6,545.19
Woony Foods, Supplies $56.75
Fund Total: 7,063.72
Chris Selland gave the financial report. Superintendent Weber updated the Board on the school lunch program and the need to make an operating transfer of $10,000.00 from the General Fund to the Food Service Fund. He also discussed the plan to purchase a 7×16-foot trailer to be used for marching band trips, winterguard trips and other school uses. The trailer will be pulled by the school Yukon and funding for the trailer will come from:  50 percent from the Woonsocket District General Fund, 25 percent from the Woonsocket Band fundraising account and 25 percent from the Sanborn Central Band fundraising account.  The Woonsocket School District will own, license and insure the trailer.  The cost of the trailer will be somewhere around $5,000.00 to $6,000.00.
Football helmets were discussed – each district in the co-op buys its own athlete’s football equipment  and the Woonsocket helmets are only a couple of  years old and inspected for safety each year.
As the Drivers Education Teacher (Jennifer Chance from Sanborn Central) has retired, Woonsocket School has a staff person (Karen Jackson) that has completed her Driver’s Education Certification and will be taking over the program upon approval by the School Board. The Board would like to thank Jennifer Chance for serving the district as Drivers Education Instructor.
The Community Theatre project fundraising campaign is going well with approximately $17,000.00 raised to date.  A 50/50 raffle is planned for Friday night’s football game between the #1 rated Blackhawks and the #2 rated Warbirds.
Principal Paula Lynch presented the first reading of the District’s ESL (English as Second Language) program/policy.  This program outlines district commitments to assist students with limited English proficiency and we will have an ESL Program Advisor (Jason Bruce) that will attend special training.
Motion was made by Todd Olinger, with a second by Lisa Snedeker, to approve blanket employee theft coverage of $5,000.00 through the school package insurance policy with Continental Western to fulfill the Board Manager coverage pursuant to HB #1135.  Motion carried.
Motion was made by Darrin Uttecht, with a second by Gary Steichen, to approve an operating transfer from the General Fund to the Food Service Fund of $10,000.00.  Revenue in the food service fund was down last year (approx. $4,000.00), and the federal reimbursement payment has been delayed due to State delay in approving the food service application.  Motion carried.
Motion was made by Gary Steichen, with a second by Lisa Snedeker, to review and approve the updated Crisis Management plan, Safety Management Plan, procedures for lockdown and procedures for evacuation.  Motion carried.
Motion was made to approve a correction to the officials pay schedule for Junior Varsity and Varsity games to $80.00 per referee effective with the 2015-2016 term.  Motion was made by Gary Steichen, with a second by Lisa Snedeker, and motion carried.
Motion was made by Todd Olinger, with a second by Darrin Uttecht, to approve the first reading of the Woonsocket School District ESL (English as Second Language) policy.  Motion carried.
There being no further business to come before the Board, the October 12, 2015, regular board meeting of the Woonsocket Board of Education was adjourned at 8:13 p.m. on a motion by Gary Steichen, with a second by Darrin Uttecht.  Motion carried.
JASON WHITE
Chair
CRYSTAL A. SELLAND
Business Manager

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