Woonsocket School Board proceedings

UNAPPROVED MINUTES – DECEMBER 14, 2015

The Woonsocket Board of Education met in regular session on December 14, 2015 at 7:00 p.m. in the library/media center of the Woonsocket School. Members attending were:  Darrin Uttecht, Jason White, Gary Steichen, Lisa Snedeker and Todd Olinger. Others attending were Superintendent Rod Weber, Paula Lynch, Chris Selland, Armando Rodriguez and  Naomi Terkildsen. The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.
On a motion by Todd Olinger, seconded by Gary Steichen, the Board approved the meeting agenda with one additional item to come before the Board.  Motion carried.
The minutes of the regular board meeting, held on November 9, 2015, were approved as presented on a motion by Darrin Uttecht, seconded by Lisa Snedeker.  Motion carried.
Naomi Terkildsen advised that she plans to continue the after school care program in her home sometime after Christmas break and will be able to pick up the attendees after school.  The program will not be affiliated with the YMCA and will be run independently of the school. The Board thanked Naomi for providing this service to the community and for her update to the Board.
On a motion by Lisa Snedeker, seconded by Todd Olinger, the Board approved the claims presented and the November 2015 financial report as follows, motion carried:
GENERAL FUND Beginning balance: $1,020,997.39. Add receipts: Taxes $240,920.20; Interest $414.49; Other local: $2,466.03; State $62,083.00; Federal $0.00; Total to be accounted for:  $1,326,881.11;  less disbursements $146,210.33; Cash Balance: $1,180,670.78.
CAPITAL OUTLAY Beginning balance: $504,189.96. Add receipts: Taxes $135,576.69; Other local: 0.00; Federal $0.00; Total to be accounted for: $639,766.65;  less disbursements $7,835.05;   Cash balance: $631,931.60.
SPECIAL EDUCATION Beginning balance: $319,740.22. Add receipts: Taxes $68,245.42; Other Local: $35.00; State $0.00; Federal $0.00; Total to be accounted for: $388,020.64; less disbursements $10,564.54; Cash balance: $377,456.10.
PENSION Beginning balance: $181,500.92. Add receipts:  Taxes $17,358.17; Other Local: $0.00; Total to be accounted for: $198,859.09; less disbursements $0.00; Cash balance: $198,859.09.
FOOD SERVICE Beginning balance: $25,372.63. Add receipts: Pupil receipts $5,823.45; Adult receipts $481.50; Interest $.99; Other local: $171.25; State $0.00; Federal reimbursement $5,398.53; Total to be accounted for: $37,248.35; less disbursements $12,145.31; Cash  balance: $25,103.04.
ENTERPRISE FUND #53 Beginning balance: $39,143.15. Add receipts: Other local $595.00; Total to be accounted for: $39,738.15; less disbursements $3,929.72; Cash balance: $35,808.43.
TRUST AND AGENCY Beginning balance: $33,877.40. Add receipts: Interest $1.67; Pupil activities $18,047.27; Total to be accounted for: $51,926.34; less disbursements $10,312.80; Cash Balance $41,613.54.
Salaries and benefits for the month of November 2015 were as follows:
General Fund: $120,738.27
Special Education: $9,897.80
Enterprise #53: $3,929.72
Food Service: $5,170.54
GENERAL FUND:
A-Ox Welding, Cylinder Lease $53.95
Affections Floral, Memorial Plant – L. Whitney’s Mother $35.00
Amazon, Library Books $109.18
AT&T, Cellphone $61.53
Attorney Rodney Freeman, Legal Fees $446.45
Bakers Design, Corsages/Bouts – All-State Chorus $84.00
Brooks Oil, Fuel Oil $3,859.80
Brown & Saenger, High School Supplies/Library Supplies $245.28
City of Woonsocket, Water Service $30.50
Coca-Cola, Water – Elementary Break Room $29.40
Days Inn, Lodging – All-State Chorus – SC will pay 50 percent $638.10
Dial Corporation, 2015-2016 Membership Dues $600.00
Express 2, Gas – Vehicles/Mini-Bus $270.48
Express Stop, Gas – Vehicles/Mini-Bus $226.37
Foreman Sales & Service Inc., Mini-Bus Repairs $362.78
Gross, Shane, Reimbursement – Gas for Mini-Bus $42.48
Hillyard, Custodian Supplies $967.96
Imagine Learning, Inc., Site License-Ell Program $150.00
[Imprest Fund:
Baruth, Rob, Referee – Fifth/Sixth Basketball $30.00
First National Bank, Deposit Tickets $120.54
Olson, Emily, Referee – Fifth/Sixth Basketball $30.00
Region 5 Music Contest, High School Music Contest $30.00
Region 5 Music Contest, Jr. High Music Contest $30.00
US Post Office, Postage Expense $147.00
Uttecht, Darrin, Referee – Fifth/Sixth Basketball $30.00
Weber, Rod, Referee – Seventh/Eighth Football, C Football, Fifth/Sixth Basketball $75.00
Total Imprest Claims: $492.54]
Jostens, Diplomas/Covers $316.66
K & D Busing Inc., Reg./Co-Curr. Route $14,700.50
KO’s Pro Service, Keys $8.00
Local Lumber, Swingset Cement/Supplies $89.19
Menards, Custodian Supplies/Trailer Hitch $41.86
Northwest Pipe Fittings, Water Bottle Station Filters $186.70
Northwestern Public Service, Electric Service $2,551.65
Petty Cash, Postage Expense $17.66
Readers Den, Library Book $11.99
Rews TV & Appliance, Ice Maker Repairs/Custodian $117.94
Sanborn Weekly Journal, Publications/Band Concert Ad $216.51
Santel Communications, Phone/Cable/Internet $282.84
SD Department of Health, State Contracted Nurse Services $10.00
Stan Houston Equipment Co., Shop Supplies $32.34
VanHeerden, Shannon, Mileage – Fifth/Sixth Basketball Game $33.60
Waste Management of Huron, Garbage Service $554.85
Weber, Rodrick, Required Coaching Classes (2) $75.00
Woony Foods, Custodian Supplies $184.45.
Fund Total: $28,137.54.
SPECIAL EDUCATION:
Avera St. Lukes, Client Services $951.48
James Valley Education Coop, Special Education Consortium Payment  $12,488.00
Parent/Guardian, Parent/Guardian Mileage $318.20
Pearson Education, Testing-Special Education $434.60
Spurs, Client Services $175.00.
Fund Total: $14,367.28.
CAPITAL OUTLAY:
A&B Business Equipment, Copier Lease $926.09
First National Bank, Qzab Payment $3,333.33
First National Bank, Interest Payment – Capital Outlay Cert. $11,495.00
Schmiedt, Darin, Playground Swingset Installation $765.00
Todd Brueske Constuction, Window Replacement Project – Armory  $24,967.00.
Fund Total: $41,486.42.
FOOD SERVICE:
Bebout, Julie, Electric Knife $29.99
Child and Adult Nutrition, Food $268.10
Earthgrains Company, Food $83.42
L.L. Harder, Inc., Mixer Repairs $696.17
Variety Food, Dishwasher, Rent, Food $4,619.84
Woony Foods, Supplies $42.78.
Fund Total: $5,740.30
Chris Selland gave the financial report and presented an example of the preliminary proposed Blue Ribbon Task Force recommendation for changing the State Aid to schools formula. The new proposed formula is based on teacher-to-student ratios and limits benefits and supporting services to a percentage of the instructional salary base. It should be noted that this is a very preliminary model and changes to the formula are expected prior to the conclusion of the legislative session.
Superintendent Weber updated the Board on the Fire Marshal inspection with several minor things to be done and the armory inside garage door that will be replaced with a fireproof wall, which will be less expensive than replacing the garage door with a fireproof door.  We will still have the shop garage door available for access to the building. The armory classroom window project is now complete.
Discussion was held about the purchase of a used vehicle to be utilized for Drivers Education as the Woonsocket District is taking over operation of the program with a staff member trained to be the Instructor. The program operating costs will still be split between Woonsocket and Sanborn Central.
We may have a special needs student joining our district that will need transportation to and from Mitchell each day and the Board instructed Superintendent Weber to research a vehicle in the $6,000.00 range so that we can use it for transporting the student and for Driver’s Education.
A discussion was held on the football helmets and the Board was advised that our helmets are inspected annually by a professional firm (Riddell) and certified by such for safety each year. Superintendent Weber will research the age/condition of our helmets. Each district in the co-op purchases, owns and manages their own football equipment.
Food Service Director Julie Bebout received word that we have received a $7,500.00 federal  grant to assist with the purchase of a new electric oven. The kitchen update project is planned for next year and we hope to have the work completed prior to the 2016-2017 school year. The Board thanks Food Service Director Julie Bebout for submitting the successful grant application.
Principal Paula Lynch updated the Board on the upcoming Christmas concert and the upcoming WEPC student Christmas project. She also advised that we have welcomed two new elementary students to the District.
On a motion by Gary Steichen, seconded by Lisa Snedeker, the Board approved a commitment of $30,000.00 from the Capital Outlay Fund for the Community Theatre Project. Motion carried. The theatre will be used for school and community plays and other events. Close to $25,000.00 has been fundraised for the project and the City of Woonsocket has also pledged $20,000 for the project. The Board once again extends thanks to the community for their generous support of the project.
On a motion by Darrin Uttecht, with a second by Gary Steichen, the Board approved the following coaches: Bruce Schmiedt – Head Wrestling – $3,542.00,  Dominic Schmiedt – Assistant Wrestling – $2,428.00 (both Wrestling Coaches are shared with Wessington Springs) and Emily Olson – Assistant Girls Basketball – $2,280.00 (shared with Sanborn Central).  Motion carried.
On a motion by Todd Olinger, seconded by Lisa Snedeker, the Board approved the hire of Gloria Jenssen as Special Education Driver to transport a student to and from Mitchell at a rate of $25.00 per round trip ($50.00 per day).  She will drive a school vehicle.  Motion carried.
There being no further business to come before the Board, the December 14, 2015 regular board meeting of the Woonsocket Board of Education was adjourned at 8:00 p.m. on a motion by Gary Steichen with a second by Todd Olinger.  Motion carried.
JASON WHITE
Chair
CRYSTAL A. SELLAND
Business Manager

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